Executive Assistant & Operations Manager (Real Estate & Personal Brand)

Location: Remote (U.S. Eastern Time) | Full-Time

Pay: $900 to $1200/month, based on experience, plus performance bonuses

About the Role

We’re looking for a highly organized, proactive Executive Assistant to become a right hand in growing multiple businesses. You’ll help build systems, manage real estate operations, and support content and marketing so nothing falls through the cracks. This role spans real estate, content creation, and business operations, and suits someone who solves problems independently and owns projects start to finish.

Key Responsibilities

1. Executive Support: Manage calendar, meetings, travel, and email; track deadlines; build workflows.
2. Real Estate Operations: Manage transactions from contract to closing; coordinate with clients, attorneys, lenders, inspectors, and title companies; maintain CRM; schedule showings, inspections, and closings.
3. Content & Brand: Edit short form video for Instagram, TikTok, and YouTube Shorts; create graphics and captions; manage content calendars; assist with uploads, newsletters, and digital products.
4. Business Operations: Draft emails, proposals, and contracts; manage vendor timelines; conduct research; build SOPs; implement AI tools and automation.

Qualifications

Strong organizational and communication skills, high attention to detail, comfortable working independently, tech savvy, professional and trustworthy with the ability to maintain confidentiality.

Preferred Experience

Real estate transaction coordination, contract prep, video editing (CapCut/Premiere/Final Cut), Canva or Adobe, CRM platforms (Follow Up Boss, KV Core), Google Workspace, project management tools (ClickUp, Asana, Monday, Trello), and AI tools like ChatGPT.

90 Day Success Looks Like

Calendar and business fully organized, transactions on schedule, SOPs in place, content published consistently, and admin load off the business owner’s plate.

Who You Are

You anticipate needs before being asked, bring order to chaos, communicate clearly, and solve problems instead of waiting for instructions.

How to Apply

Send your CV to sm.gooro@gmail.com

Location: Remote 💵 Full-Time

We’re looking for an organized and professional Administrative Assistant to provide daily administrative and client support.

Responsibilities 

• Process applications and manage client records. 

• Confirm appointments and handle calls.

• Maintain files, documents, and accurate records. 

• Manage emails, reminders, and follow-ups. 

• Provide daily administrative and ad hoc support.

Requirements 

• Proficiency in Microsoft Excel. 

• Excellent communication skills. 

• Strong organizational abilities. 

• Professional and friendly demeanor. 

• Ability to work independently and with a team. 

• Administrative experience is an asset.

💌 How to Apply Send your CV to safiya.phillip@myguardiangroup.com

Your Startup Operations is a boutique agency providing operational services to small businesses. We work primarily with small business owners in the United States and our vision is to give power to the people who own small businesses by delivering white glove service while maintaining flexibility, care and affordability.

A Note on Our Clients

We are proud to serve a diverse roster of clients across many different industries. Because of this, the role described below outlines the core competencies required for a General Virtual Assistant. While this description covers the foundational administrative work, specific details regarding your potential client’s industry, unique workflows, and specialized tools will be discussed in detail during the interview process. We aim to match your specific strengths with the client that suits you best.

Our Score Values

Solution-focused: Think critically and propose solutions independently.

Curiosity: Ask questions and actively seek understanding.

Ownership: Take full accountability and responsibility for your role.

Resourcefulness: Use all available resources to solve challenges or answer questions.

Excellence: Deliver high-quality work and exceptional results.

Who You Are

• We are looking for a versatile, highly organized professional to join our network. You are the type of person who can jump into new environments and create order.

• Executive Presence: You have excellent communication skills and conduct yourself with professional maturity.

• Detail-Oriented: You possess exceptional organizational skills and a keen attention to detail.

• Adaptable: You implement feedback quickly and can support clients across various industries.

• Tech-Savvy: You are comfortable learning new software and navigating different digital tools.

Role Requirements

• Pristine English proficiency (Written and Verbal).

• 2+ years working with clients from the United States.

• 2+ years of virtual assistant experience (or relevant administrative experience).

• Must have a reliable backup internet connection.

• Experience with a variety of CRM tools and G-Suite.

• Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB).

• A Computer:

• At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher.

• Operating system: Windows 11 or higher / macOS 13 or higher.

• Working camera and microphone.

Responsibilities

As a General Virtual Assistant, you will support client operations to ensure their business runs smoothly. While specific tasks may vary based on the client, core responsibilities include:

• Inbox & Calendar Management: Proactively managing email correspondence, filtering noise, and scheduling meetings across multiple time zones.

• Communication: Acting as the primary point of contact for the client, handling calls, liaising with stakeholders, and maintaining executive presence in all interactions.

• General Administration: Assisting with various operational tasks, data entry, CRM updates, and digital file management/organization.

• Meeting Support: Preparing meeting agendas, taking minutes during calls, and tracking follow-up action items to ensure nothing falls through the cracks.

• Travel & Logistics: Researching and booking flights, accommodations, and transportation, as well as managing complex itineraries.

• Document Creation: Drafting, editing, and formatting documents, spreadsheets, and slide presentations.

• Research & Projects: Conducting internet research on competitors or vendors and assisting with special ad-hoc projects.

• Execution: Following standard operating procedures (SOPs) and completing daily tasks with high accuracy, while remaining flexible enough to handle "other duties as assigned" as the business evolves.

Benefits

• Effective immediately:

7 paid company holidays

Company social events & game nights

Bi-monthly team training

• After 3 months:

1 local holiday choice per year

$100/year professional development allowance

One-time $50 workspace reimbursement

10 days PTO / 3 sick days per year

• After 1 year:

Healthcare reimbursement up to $50/month (eligible expenses)

An additional one-time $50 workspace reimbursement

Possible year-end bonus (company discretion)

Please click HERE to apply.

We're looking for an Administrative Assistant who enjoys helping others stay organized, productive, and focused on what matters most. This role is ideal for someone who takes pride in being dependable, detail-oriented, and proactive.

As an Administrative Assistant, you'll be an important part of our team's success. You'll help keep daily operations running smoothly, support colleagues across the organization, and create a positive experience for both internal and external stakeholders. While some days may be fast-paced and unpredictable, your ability to stay organized and adaptable will make a meaningful difference.

If you enjoy coordinating details, solving problems, and being the person others can count on, we'd love to meet you.

What You'll Do

1. Provide day-to-day administrative support to team members and leadership.
2. Manage calendars, schedule meetings, and coordinate appointments.
3. Prepare correspondence, reports, presentations, and other documents as needed.
4. Answer and direct phone calls, emails, and inquiries in a professional and welcoming manner.
5. Organize and maintain digital and physical files to ensure information is accurate and easily accessible.
6. Assist with meeting preparation, including scheduling, agendas, materials, and follow-up tasks.
7. Coordinate travel arrangements and support expense reporting when required.
8. Order office supplies and help maintain an organized work environment.
9. Support special projects and assist with other administrative tasks as business needs evolve.

What We're Looking For

1. Strong organizational skills and excellent attention to detail.
2. The ability to manage multiple priorities while maintaining accuracy and professionalism.
3. Excellent verbal and written communication skills.
4. A positive attitude and a willingness to help wherever needed.
5. Strong problem-solving skills and the ability to work independently.
6. Proficiency with Microsoft Office Suite and other common business applications.
7. Previous administrative, office support, or customer-facing experience is preferred but not required.

What Success Looks Like

Success in this role means being a trusted resource for the team. You're someone who helps create order, keeps important tasks moving forward, and ensures that details don't fall through the cracks.

Your work helps others stay focused on their responsibilities because they know they can rely on your support, organization, and professionalism.

Why Join Us

We believe that great organizations are built by people who support one another. You'll be joining a team that values collaboration, respect, and continuous growth. Your contributions will be recognized, your ideas will be welcomed, and you'll have opportunities to develop your skills while making a meaningful impact every day.

If you're someone who enjoys helping others succeed, takes pride in staying organized, and thrives in a supportive environment, we'd love to hear from you.

How to Apply

If this opportunity aligns with your experience and interests, please submit your resume along with a brief introduction highlighting what excites you about the role. We look forward to learning more about you.

SUBMIT APPLICATION HERE 

Job Id : OOJ - 1687

Posted Date : -

Experience : 1-2

Job Type : Full Time

Location : - Remote 

Overview :

As a Virtual Data Entry Specialist, you will support administrative operations by maintaining accurate records and ensuring data is organized, up-to-date, and easily accessible. This role is ideal for individuals who are precise, efficient, and comfortable working with digital systems in a remote environment.

Key Responsibilities:

1. Enter, update, and maintain data across systems and databases
2. Review information for accuracy and completeness
3. Organize and manage digital records, files, and documentation
4. Maintain spreadsheets, trackers, and administrative logs
5. Perform data validation and correct discrepancies when needed
6. Assist with report preparation and data summaries
7. Support general administrative and operational tasks
8. Follow established processes to ensure data integrity

Requirements:

1. Strong attention to detail and high level of accuracy
2. Excellent organizational and time management skills
3. Ability to handle repetitive tasks with consistency
4. Comfortable working with spreadsheets and online systems
5. Basic knowledge of Microsoft Excel or Google Sheets
6. Ability to work independently and meet deadlines
7. Good written communication skills
8. Previous data entry or administrative experience preferred

Tools & Systems:

• Microsoft Excel / Google Sheets
• Google Workspace or Microsoft Office
• Data management or tracking systems
• Remote collaboration tools (chat, email, video calls)

Benefits:

1. Competitive pay
2. Flexible remote work schedule
3. Structured onboarding and training
4. Opportunities for career growth in administration and operations
5. Performance-based incentives
6. Supportive and collaborative remote team
7. Access to learning and development resources

Apply Now:

Start your remote career in data and administration by joining a team that values accuracy, efficiency, and reliability.

 SUBMIT APPLICATION HERE

Does this sound like you?

You're the kind of person who runs a tight ship without being asked. You have a checklist, you follow it, and at the end of the day nothing got missed. When a process exists, you stick to it. When something doesn't look right, you flag it instead of guessing.

You're comfortable being the person behind the scenes who keeps things moving. You reply to client messages on time, follow up on deliverables before they're overdue, and keep records clean. You don't need someone checking your work every day, but when someone does check, everything is where it should be.

You communicate clearly and professionally in English. Whether you're responding to a prospective client, reaching out to someone new, or interviewing a candidate, you come across as competent and warm without overcomplicating things. You can follow a script and still sound like a human.

About us

We're a paid advertising agency that's been operating for 8 years and has grown from 20 to over 40 clients this past year. Our team is fully remote and runs on modern tools.

This role is the operational backbone of our client acquisition and hiring pipeline. You'll manage our presence on platforms, keep outreach running, track deliverables, and conduct interviews with candidates we're evaluating, all following established SOPs with AI-assisted tooling.

What you'll do

Client inbox management - Monitor and respond to inbound inquiries using AI-assisted workflows. You'll paste messages into a custom GPT, review the output, and send it. Speed and consistency matter. Leads go cold fast.

Direct outreach - Reach out to potential clients on freelance platforms following a defined playbook. The messaging is AI-assisted. Your job is to execute the process reliably, not to write copy from scratch.

Review management - Track project deliverables and ensure client reviews are collected on time. Follow up when things are slipping. Keep records organized so nothing falls through the cracks.

Candidate interviews - Conduct structured interviews with candidates for roles we're hiring. The process is standardized with set questions and evaluation criteria. You follow the format, assess the candidate against the scorecard, and submit your recommendation.

What we're looking for

Must-haves: 

Strong written and spoken English, as you'll be client-facing and conducting interviews. 

Comfortable following SOPs and using AI tools as part of daily workflows. 

8 hours of availability per day during US business hours.

Reliable internet and a quiet environment for video interviews.

Nice to have: 

Experience conducting interviews or screening candidates. 

Background in client-facing roles such as account management, customer success, or similar. 

The details

Hours: Full-time, 8 hours/day 

Schedule: Monday-Friday

Type: Contract, Remote 

Location: Open

Compensation: Competitive, based on experience

Start: ASAP

If this sounds like the kind of work you do well, reliable, process-driven, no balls dropped, apply now.

SUBMIT APPLICATION HERE

💰 $27 – $31 per hour (based on location)

Support Fortune 500 leaders, nonprofits, and business owners in long-term remote partnerships.

Key Duties:

• Calendar and inbox management

• Meeting and travel coordination

• Draft correspondence and documents

• Expense management

• Research and executive support tasks

Requirements:

• 7+ years Executive Assistant experience

• Advanced Google Workspace / Office 365 skills

• Strong organization and communication

• Ability to multitask and meet deadlines

• Up-to-date LinkedIn profile required

🎯 Full-time. 40 hours per week

🏥 Full benefits package included

🌍 100% Remote. No nights or weekends

SUBMIT APPLICATION HERE 

Your key responsibilities:

1. Be the right hand to the CEO, ensuring seamless operations and time management.
2. Manage scheduling, emails, and travel logistics with efficiency and foresight.
3. Anticipate needs and proactively solve problems before they arise.
4. Handle high-level communication with clients, partners, and team members.
5. Support clients with scheduling and payment processes using Google suite
6. Own special projects that keep the business running smoothly and growing.
7. Manage social media by drafting and posting variations on posts created by the CEO, engaging with the audience, and replying to comments.
8. Handle personal tasks like booking appointments, making purchases, tracking deliveries, and conducting research.
9. Support the CEO in business development tasks, CRM work, and group course registrations.
10. Protect time and priorities, allowing the CEO to focus on impact and results.

Working Hours ⏰: This is a full-time role, and you’ll need to be available Monday–Friday from 11:45am-8:15pm CET (overlapping with US Central Time), taking a 30 minute break for lunch, with flexibility based on the CEOs schedule.

Requirements

To excel in this role, you need to have:

1. 5+ years of Executive Assistant experience in a high-performance environment
2. A natural ability to organize, anticipate, and execute at the highest level
3. Exceptional communication skills — you’re clear, concise, and professional
4. A high degree of discretion, reliability, and trustworthiness
5. Great creative problem solving skills
6. A love for personal growth, self-improvement, and mission-driven work
7. Tech-savvy with experience using productivity tools and systems
8. Equally able to work solo or collaborate without ego as the occasion requires

This is a full-time remote role for a Virtual Assistant at a US based company. The Assistant will be responsible for providing executive administrative support, travel planning, event coordination, inbox management, schedule management, facilitating communication, project management, assisting in business operations and offering general administrative assistance to ensure smooth operations.

Qualification

1. At least 5 years experience in an administrative role
2. Executive Administrative Assistance and Executive Support skills
3. Strong communication skills
4. Administrative Assistance abilities
5. Excellent organizational skills
6. Proven track record of handling confidential information
7. Ability to work independently and remotely
8. Proficiency in project management tools

Requirements:

1. Typing speed 50+ words per minute
2. Fast, reliable internet
3. A second monitor and fast computer
4. A quite and professional work environment
5. Great command of the english language (written and verbal)
6. Work full time on United States time zone
7. Backup power generator / batteries

​​​​Compensation:

1,000-2,000 USD depending on english fluency and experience

Additional Details:

Remote position - work from home

Work on the US time zone and earn US dollars

Paid 2 times monthly as an Independent Contractor

Work with a growing US based company directly with an executive

SUBMIT APPLICATION HERE

Remote

Sidecar Health is redefining health insurance. Our mission is to make excellent healthcare affordable and accessible for everyone. We know that to accomplish this lofty mission, we need driven people who will make things happen.

The passionate people who make up Sidecar Health’s team come from all over, with backgrounds as tech leaders, policy makers, healthcare professionals, and beyond. And they all have one thing in common—the desire to fix a broken system and make it more personalized, affordable, and transparent.

If you want to use your talents to transform healthcare in the United States, come join us!

About the Role

As a Data Entry Specialist, you will play a key role in ensuring the accuracy, completeness, and integrity of our operational data. You will enter information across multiple systems to support claims, member services, and business operations. Your attention to detail and commitment to quality will help ensure the data that powers our business is reliable and actionable. This role is ideal for someone who thrives in a fast-paced environment, enjoys organization and accuracy, and takes pride in getting the details right.

Job Responsibilities

1. Enter and verify data: Accurately input claim, member, and operational information into internal proprietary systems
2. Maintain data integrity: Regularly review and validate data for accuracy, completeness, and consistency
3. Manage workload effectively: Prioritize tasks to meet daily, weekly, and monthly data entry targets
4. Identify and correct errors: Detect discrepancies and work with team members or leadership to resolve issues quickly 
5. Ensure compliance: Adhere strictly to confidentiality, compliance, and data security guidelines (e.g., HIPAA)
6. Contribute to process improvements: Provide feedback on workflow efficiency and opportunities to automate or simplify tasks
7. Collaborate with team members: Share knowledge, support peers, and help maintain a positive, team-oriented work environment

Job Requirements

1. 1–3 years of experience in data entry, administrative support, healthcare operations, or a high-volume production environment (preferred)
2. Demonstrated ability to meet measurable productivity and accuracy standards. 
3. Member-first mindset, recognizing that claim accuracy, turnaround time, and responsible ownership directly affect members’ access to care and financial wellbeing. 
4. Strong attention to detail with the ability to maintain accuracy while working at pace. 
5. Comfort working in environments where performance metrics are monitored and reviewed regularly. 
6. Dependable, self-motivated, and able to work independently in a remote environment while maintaining consistent output. 
7. High level of discretion and professionalism when handling sensitive information. 

Why You'll Love Working at Sidecar Health

At Sidecar Health, you will be part of a mission-driven company redefining health insurance and building a more transparent, member-first experience. The work you do directly impacts our members’ access to care and financial wellbeing.

You will collaborate with a supportive, high-performing team that values accountability, ownership, and continuous improvement. We believe in developing our people and creating clear pathways for growth across data operations, claims, and analytics.

 What You'll Get

1. Competitive hourly compensation and equity opportunities
2. Medical, Dental, and Vision benefits with no waiting period
3. Paid vacation and company holidays
4. Company-provided IT equipment (laptop, monitors)
5. Ongoing opportunities for professional development and career advancement

Sidecar Health adopts a market-based approach to compensation, where base pay varies depending on location and is further influenced by job-related skills and experience. The current expected hourly rate for this position is $19.00 - $22.00.

Sidecar Health is an Equal Opportunity employer committed to building a diverse team. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

SUBMIT APPLICATION HERE

Position: Customer Service / Data Entry

Working Hours: US Hours (9am-5pm EST)

Full-Time, Remote Work.

Key Responsibilities

1. Accurately capture and update data in internal systems
2. Review information for completeness and accuracy
3. Respond to customer inquiries via email in a professional and timely manner
4. Manage and organize emails using Microsoft Outlook
5. Maintain spreadsheets and track information using Excel
6. Perform general administrative and customer support tasks
7. Identify discrepancies and resolve basic issues independently

Requirements

1. Strong attention to detail and high level of accuracy
2. Good problem-solving skills and practical/common-sense navigation of systems
3. Fluent in English (spoken and written) with clear communication skills
4. Knowledge of Microsoft Excel and Outlook
5. Ability to manage multiple tasks and meet deadlines
6. Reliable internet connection and ability to work independently

Benefits

Comfortable working U.S. hours

Remote work from home

SUBMIT APPLICATION HERE

📍  Remote

• Proficient in google Workspace (Gmail, Docs, Sheets, Calendar, Drive)

• Strong admin skills: email management, scheduling, data entry & file organization

• Tech-savvy and quick to learn new tools

Excellent communication, organization & time-management skills

What You'll Do ‼️

• Manage emails, calendars, and appointments

• Organize digital files and documents

•. Handle data entry, reporting, and admin tasks accurately

• Prepare presentations, spreadsheets, and support materials

How To Apply 

💌Send your resume + a brief introduction to:

april@hivarstudio.com

suchigupta@hivarstudio.com

Organisation: DataDrivesInsight.com

Work Type: Remote

Engagement: 20–25 hours per week

Suitable for: Students / Recent Graduates

Role Overview

The Admin & Operations Assistant will support day-to-day administrative, documentation, and coordination tasks. This role is well suited for students who are organised, detail-oriented, and interested in gaining exposure to operations and management work within an international organisation.

Key Responsibilities

1. Supporting day-to-day administrative and operational tasks
2. Managing and organising documentation, reports, and internal files
3. Assisting with general management and coordination work
4. Preparing and formatting documents, spreadsheets, and presentations
5. Supporting internal processes, task tracking, and follow-ups
6. Assisting with basic coordination across teams when required

Required Skills & Attributes

1. Strong organisational and time-management skills
2. Good written and spoken English
3. Attention to detail, especially in documentation
4. Ability to work independently in a remote setup
5. Responsible, proactive, and reliable approach to work

Preferred (Not Mandatory)

1. Prior experience in admin, operations, or office support roles

How To Apply

Interested candidates can share their resume at:

nimra@datadrivesinsight.com

Position: Administrative Assistant

Location: Remote

Type: Part-Time

We’re looking for a detail-oriented and passionate Administrative Assistant to support our growing team at Zahra Moves.

Responsibilities

1. Manage daily administrative tasks and internal workflows
2. Organize projects and deadlines using tools like Trello, ClickUp, or Asana
3. Assist with document preparation, reports, and data entry
4. Coordinate schedules, meetings, and follow-ups
5. Support basic design and content needs using Canva
6. Maintain organized files across Google Workspace and MS Suite
7. Communicate effectively with team members and stakeholders

Requirements

1. Minimum 1 year of experience in an administrative or similar role
2. Proficiency in Trello, Canva, ClickUp, Asana, MS Suite, and Google Workspace
3. Strong attention to detail and organizational skills
4. Self-motivated, reliable, and passionate about what you do
5. Ability to work independently in a remote environment

 How to Apply

Send your CV & Portfolio to:

zahramoves@gmail.com

Remote | Part-Time

Salary: $4–$5 per hour

Niche: Travel

Responsibilities:

1. Maintain and update client records, trips, and CRM notes within TravelJoy.
2. Create, organize, and manage itineraries, proposals, and trip documents.
3. Set up and manage invoices, payment schedules, and automated reminders.
4. Send and manage automated and manual client emails through TravelJoy.
5. Organize, tag, and segment clients within the CRM.
6. Track trip progress and ensure all pre-departure requirements are completed.
7. Provide administrative support for bookings and post-trip follow-ups.

How to Apply

Send your application to careers@gntravelmarketing.com

Subject Line: TravelJoy VA – January

Please include the following in your email:

* Your updated CV or resume.

* Portfolio or work samples (if applicable).

passionate about technology and innovation. We’re all about bringing revolutionary software

services to people all around the world, and have been since 2018.

Our mission is to innovate by launching modern software solutions in the FinTech space, giving

users around the world simpler and quicker ways to transact and manage their investments. We are committed to ensuring every product we release is in service of our users, so that as we grow, so do they.

We are looking for an energetic and self-motivated professional to ensure customer satisfaction

through the delivery of exceptional service and support. You will be tasked with managing inquiries, resolving issues, and assisting customers with a high level of professionalism and courtesy. The aim is to create and maintain positive relationships with customers, guaranteeing that their requirements are fulfilled, and addressing their concerns in an effective manner.

How you are going to make an impact 🛠🛠 

1.  Respond to customer queries promptly and efficiently through emails, live chat and phone calls
2. Work together with various departments to address complex problems and escalate issues when necessary
3. Conduct follow-ups with customers to ensure their concerns are resolved
4. Perform troubleshooting using different diagnostic techniques
5. Record and document repetitive issues to contribute to process improvement
6. Generate pertinent informational materials, including FAQ articles, user manuals, and tutorials
7. Provide guidance to current and prospective clients regarding the acquisition of additional products and services offered by the company
8. Identify and execute initiatives to improve the overall customer experience.

Discover your Fit 🪄🪄 

1. Strong commercial experience, preferably in trading (forex/crypto)
2. 1- 2 years of online customer support experience.
3. Excellent written and oral skills in English
4. Excellent interpersonal and communication skills.
5. High level of responsibility and self-organization to work remotely
6. Experienced with using customer service software, tools and databases

We are ready to provide for you

1. 100% remote job at any place you wish and work on comfortable shifts
2. Competitive salary based on your experience
3. Opportunity to work in international and cross-functional team with challenging and in-demand product
4. Performance-based bonus every quarter
5. Compensation for Medical insurance
6. Additional sick leaves every 6 months
7. Birthday gifts

Dear candidate!

Please provide CV in English.

Let's join our great team!

SUBMIT APPLICATION HERE

Are you a rockstar multitasker who loves keeping things organized and running smoothly? We’re looking for a Personal Assistant who’s sharp, reliable, and ready to thrive in a fast-paced remote setup!

🔎 What We’re Looking For:

1. Proven experience as a Personal Assistant (or similar role)
2. Highly organized, detail-oriented, and proactive
3. Excellent communication & time management skills
4. Calm under pressure and solution-driven
5. Fully equipped home office (PC, stable internet, headset)
6. Must be available during Australian business hours

What’s In It For You:

Competitive salary package

100% Remote – work from the comfort of your home

Be part of a dynamic, supportive, and growing global team

Opportunities to learn and grow with us

If you’re ready to take on this exciting challenge and make an impact, we want to hear from you! 

How to Apply:

Send your resume to hr@teamsbydesign.com

Email Subject Line:

APPLICANT – PERSONAL ASSISTANT (Your Full Name)

Let’s achieve great things together at Teams By Designs!

Are you highly organized, proactive, and experienced supporting U.S.-based law firms?

Reclatam is hiring on behalf of a U.S.-based law firm and is currently seeking a highly organized Executive Assistant (Personal Assistant) to support the firm’s day-to-day operations in a fully remote, contract role.

This position is ideal for someone with strong administrative skills and prior experience in legal environments. While this is not a traditional paralegal role, basic familiarity with immigration law is a plus.

 What you’ll do:

1. Administer and manage the firm’s client management software (Clio).
2. Manage and coordinate the firm’s calendar and daily schedules.
3. Communicate with courts and handle administrative follow-ups.
4. Provide general administrative, organizational, and operational support.
5. Support attorneys and the legal team with day-to-day administrative tasks.

What we’re looking for:

1. Prior experience working with U.S.-based law firms (required).
2. Proven mastery of Clio (required).
3. Excellent organizational and communication skills.
4. Perfect or near-perfect English, both written and spoken.
5. Basic familiarity with immigration law (preferred, not required).
6. Ability to work independently in a fully remote environment.

Salary: $1,000 USD per month

Location: 100% remote | Contract position

📩 Interested? Send your updated resume to maria@reclatam.com

Position Overview:

The Remote Dental Receptionist serves as the first point of contact for patients on behalf of our dental clients. This role involves managing incoming calls, scheduling appointments, verifying insurance information, and ensuring a professional, patient-centered experience. The ideal candidate is detail-oriented, empathetic, and able to multitask efficiently in a virtual environment.

Key Responsibilities:

1. Answer inbound calls on behalf of dental offices in a friendly, professional manner.
2. Schedule, confirm, and reschedule patient appointments using the clients dental management software (e.g., Dentrix, Eaglesoft, Open Dental).
3. Accurately record patient information, reason for visit, and contact details.
4. Handle inquiries related to office hours, services, and appointment availability.
5. Forward urgent messages or emergencies to the appropriate on-call personnel as directed by the client.
6. Verify and update patient insurance and contact information when necessary.
7. Maintain confidentiality and adhere to HIPAA compliance standards.
8. Document all interactions clearly and accurately in the system.
9. Support follow-up calls, reminders, and any administrative requests from the dental office as assigned.

Qualifications & Skills:

1. Previous experience in a dental office or medical answering service preferred.
2. Knowledge of dental terminology and scheduling systems (Dentrix, Open Dental, or similar) is an asset.
3. Excellent verbal communication skills and professional phone etiquette.
4. Strong multitasking and organizational abilities.
5. Proficient computer skills and familiarity with CRM or scheduling tools.
6. Reliable internet connection and a quiet home workspace.
7. Must be able to work during U.S. business hours.

Performance Expectations:

1. Maintain a high level of professionalism and accuracy during all patient interactions.
2. Respond promptly and courteously to all calls and messages.
3. Ensure all appointments and updates are properly logged in the system.
4. Achieve daily performance metrics related to call handling time, accuracy, and service quality.

Why Join Us:

100% Remote Work from the comfort of your home.

Supportive management and team environment focused on growth and excellence.

SUBMIT APPLICATION HERE