Executive Virtual Assistant (Remote)

If you’re an organized professional who enjoys supporting executives, managing operations, and improving client relationships, this opportunity is for you.

Responsibilities:

✅ Executive and administrative support

✅ Task and calendar management

✅ Client engagement

✅ Operations coordination

✅ Marketing support

📩 How to Apply:

Send your application to aileen@legalsoft.com.

Job Description

Location: Remote (Worldwide)

Employment Type: Independent Contractor

Work Schedule: 9am to 6pm East time zone timezone Monday to Friday

1. 40 hours per week ( track time using time doctor)
2. 5 working days per week
3. Compensation: $300 usd per month + annual bonuses
4. Start Date: ASAP

As a Virtual Assistant / Administrative Assistant, you will provide day-to-day support across multiple departments. Responsibilities may include, but are not limited to:

1. Complete administrative and operational tasks assigned by management.
2. Manage calendars, meetings, appointments, and scheduling.
3. Respond to emails and coordinate communications.
4. Organize files, documents, spreadsheets, and company records.
5. Perform data entry and maintain accurate information.
6. Conduct online research and prepare reports.
7. Assist with project coordination and task tracking.
8. Support sales, marketing, recruiting, creator partnerships, customer support, and business operations as needed.
9. Help create, update, and maintain standard operating procedures (SOPs).
10. Prepare meeting notes, presentations, and documentation.
11. Coordinate with internal teams, contractors, creators, clients, and partners.
12. Monitor deadlines and follow up on outstanding tasks.
13. Learn new software, tools, and processes as required.
14. Maintain confidentiality of company information.
15. Perform any other duties or special projects assigned by supervisors or management to support business operations.

Requirements

Required

1. Excellent written and verbal English communication skills
2. Strong organizational and time management skills
3. Exceptional attention to detail
4. Ability to multitask and prioritize work
5. Reliable computer and high-speed internet connection
6. Ability to work independently with minimal supervision
7. Professional attitude and strong work ethic

Preferred

1. Previous experience as a Virtual Assistant or Administrative Assistant
2. Experience supporting remote teams
3. Startup experience is a plus
4. Familiarity with creator economy, marketing, or business operations

1. Google Workspace
2. Microsoft Office
3. Notion
4. Slack
5. Zoom or Google Meet
6. Trello, ClickUp, Asana, or Monday.com
7. CRM software (HubSpot, Zoho, Pipedrive, etc.)
8. Canva
9. AI tools (ChatGPT, Gemini, Claude)
10. What We Look For
11. Highly organized
12. Self-motivated
13. Excellent communicator
14. Reliable and dependable
15. Fast learner
16. Problem solver
17. Positive attitude
18. Team player

Why Join KeyMik?

1. 100% Remote opportunity
2. Startup environment with growth opportunities
3. Work with creators, influencers, and global brands
4. Develop valuable operations and business experience
5. Collaborate with an international remote team

1. Part-time Virtual Executive Assistant (15–20 hours/week)
2. Fully remote position
3. Monday–Friday with flexible scheduling
4. Opportunity to grow into a full-time role
5. Support the leadership team by providing executive and administrative assistance
6. Help create organization, efficiency, and margin so leaders can focus on serving clients
7. Work remotely as part of a connected, values-driven team
8. Support a firm providing Fractional CFO, Accounting, and Business Coaching services nationwide
9. Align with Fulling Management & Accounting's G.R.A.C.E. Core Values:
10. Growth
11. Represent the Client
12. Accountability
13. Champion Attitude
14. Eternal Impact

Key Responsibilities

1. Manage executive calendars, scheduling, and meeting coordination
2. Support email management and follow-up
3. Prepare meeting agendas, notes, and action items
4. Answer and route incoming phone calls professionally
5. Coordinate new team member and client onboarding
6. Maintain organized digital files and documentation
7. Improve and document internal processes
8. Manage recurring administrative workflows and deadlines
9. Coordinate team meetings, retreats, and company events
10. Support special projects and strategic initiatives
11. Research solutions and recommend process improvements
12. Communicate proactively with clients and team members

Benefits

1. Fully remote work environment
2. Flexible Monday–Friday schedule
3. Part-time hours (15–20 hours per week)
4. Opportunity for future full-time employment
5. Work with a collaborative, values-driven team
6. Meaningful work supporting business owners across the country
7. Professional growth and development opportunities
8. Team retreats and company events
9. Community service opportunities
10. Culture focused on trust, excellence, and making a lasting impact

We’re Founders Arm, a recruitment partner connecting top talent with leading US startups.

We are seeking an Virtual Assistant to support a US founder with executive-level coordination, scheduling, and operational support. This role is ideal for professionals seeking remote international experience and growth into strategic administrative or executive roles.

Salary: $500–$600 USD/month

Type: Full-time

Key Responsibilities

1. Manage calendar, meetings, and executive correspondence
2. Prepare, organize, and maintain documents and reports
3. Conduct research and provide structured insights
4. Coordinate follow-ups and action items efficiently
5. Support day-to-day executive and administrative operations

Candidate Profile

1. Fluent in English, both written and spoken
2. Highly organized, proactive, and reliable
3. Strong attention to detail and ability to manage multiple tasks
4. Comfortable with Google Workspace, Slack, Notion, and other collaboration tools
5. Able to coordinate with US working hours

Why This Role

1. Earn in USD while gaining remote international experience
2. Work directly with a US founder in a strategic support role
3. Gain exposure to international startup operations
4. Build transferable skills for higher-level executive or administrative roles

Are you energized by chaos—yet quietly love bringing order to it? Do you spot what’s about to break before anyone else, and fix it—without being asked? Are you a behind-the-scenes operator who leaves your ego at the door, rolls up your sleeves, and finds reward in making others shine?

If so, you might be the next Wrangler for Matt Mullenweg, founder of Automattic (the folks behind WordPress.com, Tumblr, Woo, and more).

Wait, what’s a Wrangler?

You’re not just assisting. Wranglers are Matt’s force multipliers: a tight-knit, two-person (soon three) team who quarterback priorities, intercept chaos, and make the impossible look effortless. You’ll help Matt—and Automattic—move at lightspeed, smoothing logistics, triaging demands, and solving problems nobody else even sees.

What You’ll Really Do

1. Partner with Matt and the Wranglers team as a trusted, behind-the-scenes operator.
2. Triage priorities, block distractions, and quietly make things run seamlessly—calendars, communications, last-minute travel, meetings, and project logistics.
3. Own the unexpected: anticipate needs, handle urgent issues, and exercise judgment under pressure and competing priorities.
4. Interface with high-profile partners, board members, and execs worldwide—always with professionalism and discretion.
5. Go deep on research, prep, and follow-up for meetings—filling gaps before anyone even notices they exist.
6. Spot inefficiencies and invent better ways—whether refining workflows, improvizing travel hacks, or organizing information in a cleaner system.
7. Support and challenge the team, offering and receiving candor, humor, and practical support daily.

Who Thrives Here

1. Scrappy and resourceful: You’ve supported high-caliber execs in ambiguous, ever-changing organizations (startups, tech, remote environments a plus).
2. Radically humble: Ego-free, unflappable, and as happy in the background as you are at the center of the action.
3. Extreme ownership: If it needs to be done, you do it—no matter how big or small.
4. Ultra-reliable: Your word is gold; when you’re on it, it’s handled.
5. Curious and quick: You have an insatiable appetite for learning—especially about how new technologies, such as AI, can enhance your team’s effectiveness. You experiment, tinker, and share new discoveries.
6. Worldly: Comfortable collaborating globally, working irregular hours, and with people from diverse backgrounds.
7. Emotionally acute: You read the room, deliver news sensitively, and can spot stress (and bring perspective) before it derails anyone.

What This Isn’t

1. Not for clock-punchers or ladder-climbers.
2. Not a backstage pass to personal brand-building.
3. Not for those seeking a rigid structure or a mandated task list.

Location & Benefits

Remote-first, global: Work from anywhere with Wi-Fi, but our ideal candidate is based in the West Coast US or APAC time zones to best support the team’s needs. 

Flexibility is key: sometimes random hours—Matt is always moving!

World-class benefits: Open vacation, parental leave, wellness support, sabbaticals, and true work-life flexibility.

We are currently prioritizing candidates who are willing to support across different time zones

Automattic is committed to diversity, equity, and inclusion. We thrive on differences and welcome all applications, regardless of your location.

Salary range: $95,000 - $195,000 USD.  Please note that salary ranges are global, regardless of location, and we pay in local currency.

We are searching for high-caliber candidates with the skills and qualities to have a net positive for Automattic. Pay will reflect the potential contribution and the impact you can bring, which may, in some cases, go beyond the range stated.

We’re pleased to offer a straightforward, competitive base salary, providing financial clarity without complex variable components. This isn’t your typical work-from-home job: we are a fully-remote company with an open vacation policy. To see a full list of benefits by country, consult our Benefits Page. And check out these links to learn more about How We Hire and What We Expect from Ourselves

SUBMIT APPLICATION HERE

We’re looking for an experienced Bookkeeper to join our growing team in a remote, contract role.

If you’re accurate, efficient, and ready to earn the trust that leads to greater responsibility, this could be the right opportunity for you. Many of our strongest Controllers began in this role.

You’ll help maintain accurate and timely books for a portfolio of owner-operated businesses across the U.S. Your responsibilities will include:

1. Entering and accurately categorizing transactions in QuickBooks Online
2. Reconciling bank and credit card accounts by the 5th of each month
3. Managing accounts payable and receivable
4. Supporting payroll processes through Gusto
5. Maintaining organized digital records
6. Proactively flagging discrepancies and unusual activity

We’re looking for someone with solid bookkeeping experience, strong QuickBooks Online skills, excellent attention to detail, and the judgment to ask questions instead of guessing.

📍 Remote

📄 Contract position

⏱️ 160-hour monthly minimum across your client portfolio

As trust and experience grow, this position offers a clear path toward becoming a Controller at Synergy Solutions.

Interested? Send your resume and a short note to 𝘄𝗲𝗹𝗰𝗼𝗺𝗲@𝘄𝗲𝗮𝗿𝗲𝘀𝘆𝗻𝗲𝗿𝗴𝘆𝘀𝗼𝗹𝘂𝘁𝗶𝗼𝗻𝘀.𝗰𝗼𝗺

Know someone who would be a great fit? 

Please share this opportunity with them.

Location: Remote

Pay: $5–$6/hour

Responsibilities:

1. Calendar and email management
2. Customer support and order updates
3. Data entry and documentation
4. Social media scheduling
5. Reports, presentations, and administrative support

Requirements:

1. Highly organized and detail-oriented
2. Proactive and able to work independently
3. Strong communication skills
4. Comfortable managing multiple tasks in a remote environment

Apply: Follow us for more daily remote job opportunities and comment 

 Subject: General VA Application

Apply:

Send your updated resume to agent122@helpflow.net with the subject line

"General VA Application."

Location: Remote, preference for locations between the GMT-4 & GMT+1 time zones  

Report to: Director of Development and Impact  

Overtime Status: Exempt  

Employee type: Regular  

Working hours: Full-time  

Salary Range: $39,000 - $49,000 USD (For Latin America based locations). Geographic differential will be applied based on location of hire. Candidates must have the right to work in the country from which they are applying.  

About Us  

The Global Methane Hub (GMH) is the first coordinated philanthropic approach to funding methane mitigation. The Hub focuses on the energy, agricultural, and waste sectors, which account for 96% of human-caused methane emissions. We support ambitious catalytic investments, lay the groundwork for long-term transformation, and deliver quick wins ripe for action on the ground.  

GMH advances its mission through three main functions:  

● Regranting: Providing financial support to public-benefit organizations working directly to mitigate methane.  

● Convening: Bringing together governments, civil society, researchers, and funders to align strategies and accelerate coordinated action in the interest of the public benefit. 

● Advising: Serving as a knowledge hub and trusted partner, providing guidance on methane mitigation strategies, data sharing, and field-building.  Our actions are global in nature, and we believe we will only achieve quick wins if we engage sub-national and local communities. Our activities focus on the highest-emitting sectors and regions with a team spread across six continents. GMH is headquartered in Chile and has a registered Stichting in the Netherlands.  

Position Summary  

The Administrative Assistant will provide administrative and logistical support to three members of the leadership team: the Director of Development and Impact (DDI), the Chief of Staff and Operations (COSO), and the Chief Financial and Administrative Officer (CFAO) and support their team activities, as directed. While supporting all three leaders, this role will report directly to the Director of Development and Impact. 

They will work closely with peers, managers, and leads within and across teams to facilitate the flow of information across internal teams and external stakeholders, while supporting operational systems and helping ensure smooth administrative processes.  

Job Responsibilities  

● Provide routine organizational, administrative, and logistical support for the DDI, the COSO, and the CFAO and their team-wide activities.  

● Engage with internal teams and external vendors/partners to ensure effective coordination. 

● Independently manage complex calendars, scheduling meetings across time zones for all three leaders.  

● Proactively monitor and resolve scheduling conflicts across different time zones (CLT, CET, and CST), ensuring workable meeting windows for all three leaders.  

● Support meetings with internal and external stakeholders by taking notes, preparing meeting materials, and following up with participants.  

● Arrange audio/visual requirements for virtual and in-person meetings, as necessary. 

● Track action items and follow-ups from meetings, ensuring deadlines are met and responsible parties are informed.  

● Arrange complex international and domestic travel for the three leaders, managing flights, hotels, transportation, visas, and meeting schedules during travel.  

● Prepare travel briefs including itineraries, meeting agendas, and relevant logistical details for each trip.  

● Support managers in maintaining and organising digital records across platforms such as Salesforce, document management systems, and other operational tools, as needed. 

● Prepare and submit credit card expense reports for the three leaders, ensuring compliance with organizational financial procedures.  

● Support the planning and logistics of convenings, events, and workshops coordinated by the three leaders.  

● Maintain up-to-date contact and stakeholder lists of key partners, funders, and external advisors. 

● Collaborate and build relationships, ensuring smooth communication and workflow between internal teams and external stakeholders.  

● Support the adoption and use of operational systems across the organization. 

● Perform other relevant duties and responsibilities as assigned.  

Candidate Profile  

The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.  

● Demonstrates organizational values of equity, agility, humility, integrity, and care. 

● 2-3 years of related experience in a similar role, preferably with an international organization. Philanthropy/NGO experience preferred.  

● Proficiency in Google Workspace, Zoom, and Microsoft Office applications. 

● Written and oral fluency in English required; Spanish and/or French fluency will be an added advantage.  

● Exceptionally organized and detail-oriented, flexible and adaptable, with the ability to juggle multiple priorities and shift seamlessly between various team needs.  

● Proven ability to manage calendars and coordinate schedules across multiple time zones with minimal supervision.  

● Ability to work under supervision and escalate complex issues when necessary. 

● Good communication with the ability to effectively interact with internal and external stakeholders 

● Team player, with good interpersonal skills and the ability to navigate a diverse, multicultural, and interdisciplinary team.  

● Highly interested, motivated, and engaged to work in a fast-paced environment. 

● Ability to work under pressure and to meet deadlines  

● Ability to work on a flexible schedule, with occasional meetings outside business hours given the global nature of our team.  

● Are passionate about being part of the climate change solution  

Additional information:  

● This will be a full-time (40 hours/week) remote role and will collaborate with staff and stakeholders in multiple time zones. The position supervisor is in the GMT-3/-4 time zone. 

● Ability and willingness to travel internationally (~10%).  

● Please note that the successful candidate will undergo reference checks prior to starting employment.  

How to Apply:  

Please send your current CV or resume and cover letter to people@globalmethanehub.org, using “Administrative Assistant” as the subject. Application closes on Sunday, August 09, 

2026.  

Hiring Statement  

The Global Methane Hub is committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. Our work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.  

Employees will be offered a local employment contract through Atlas, an Employer of Record service. Benefits will include all statutory requirements for the hiring location, but at a minimum, GMH offers: 100% employer-paid health, dental, and vision insurance for employees and their families; 4 weeks of paid time off, up to 15 days of paid sick leave, 16 weeks of parental leave, holidays according to the local calendar, and an additional week of paid time off for end of year office closure. Employees receive wellness, technology, and home composting benefits in addition to professional development and training opportunities.