We're looking for an Administrative Assistant who enjoys helping others stay organized, productive, and focused on what matters most. This role is ideal for someone who takes pride in being dependable, detail-oriented, and proactive.

As an Administrative Assistant, you'll be an important part of our team's success. You'll help keep daily operations running smoothly, support colleagues across the organization, and create a positive experience for both internal and external stakeholders. While some days may be fast-paced and unpredictable, your ability to stay organized and adaptable will make a meaningful difference.

If you enjoy coordinating details, solving problems, and being the person others can count on, we'd love to meet you.

What You'll Do

1. Provide day-to-day administrative support to team members and leadership.
2. Manage calendars, schedule meetings, and coordinate appointments.
3. Prepare correspondence, reports, presentations, and other documents as needed.
4. Answer and direct phone calls, emails, and inquiries in a professional and welcoming manner.
5. Organize and maintain digital and physical files to ensure information is accurate and easily accessible.
6. Assist with meeting preparation, including scheduling, agendas, materials, and follow-up tasks.
7. Coordinate travel arrangements and support expense reporting when required.
8. Order office supplies and help maintain an organized work environment.
9. Support special projects and assist with other administrative tasks as business needs evolve.

What We're Looking For

1. Strong organizational skills and excellent attention to detail.
2. The ability to manage multiple priorities while maintaining accuracy and professionalism.
3. Excellent verbal and written communication skills.
4. A positive attitude and a willingness to help wherever needed.
5. Strong problem-solving skills and the ability to work independently.
6. Proficiency with Microsoft Office Suite and other common business applications.
7. Previous administrative, office support, or customer-facing experience is preferred but not required.

What Success Looks Like

Success in this role means being a trusted resource for the team. You're someone who helps create order, keeps important tasks moving forward, and ensures that details don't fall through the cracks.

Your work helps others stay focused on their responsibilities because they know they can rely on your support, organization, and professionalism.

Why Join Us

We believe that great organizations are built by people who support one another. You'll be joining a team that values collaboration, respect, and continuous growth. Your contributions will be recognized, your ideas will be welcomed, and you'll have opportunities to develop your skills while making a meaningful impact every day.

If you're someone who enjoys helping others succeed, takes pride in staying organized, and thrives in a supportive environment, we'd love to hear from you.

How to Apply

If this opportunity aligns with your experience and interests, please submit your resume along with a brief introduction highlighting what excites you about the role. We look forward to learning more about you.

SUBMIT APPLICATION HERE 

1. Lead, mentor, and manage the day-to-day operations of the Customer Service team.
2. Train and develop team members to ensure they have the tools and knowledge to perform at their best.
3. Act as an escalation point for complex or high-priority customer issues, working closely with customers to resolve concerns efficiently.
4. Monitor customer interactions and feedback to identify trends, opportunities for improvement, and potential areas of innovation.
5. Work with cross-functional teams (Sales, Marketing, Design, and Operations) to ensure customer expectations are met and exceeded.
6. Develop and implement best practices for customer service processes and workflows.
7. Analyze customer service metrics to track team performance and customer satisfaction, providing regular reporting to leadership.
8. Drive initiatives to enhance customer loyalty, satisfaction, and retention.
9. Create and maintain detailed customer service documentation, FAQs, and knowledge base content.
10. Foster a positive, solution-oriented work environment, ensuring the team feels supported and empowered.

Qualifications

1. 5+ years of experience in customer service, with at least 2 years in a leadership or managerial role.
2. Strong experience managing a team and fostering a collaborative, customer-centric culture.
3. Excellent communication skills, both written and verbal, with the ability to engage clients and teams effectively.
4. Experience working with startups, e-commerce, fashion, or apparel/product manufacturing preferred.
5. Strong problem-solving and conflict resolution skills.
6. Ability to work under pressure and manage multiple priorities in a fast-paced environment.
7. Familiarity with customer service platforms and CRM tools.
8. A passion for delivering exceptional service and building lasting client relationships.
9. Prior experience in a creative or design-driven environment is a plus.
10. Strong organizational skills and attention to detail.
11. Willingness to work US business hours.
12. Required language(s): English

💡THE/STUDIO’s Company Values

1. Intellectually curious - possesses a natural disposition and comfort to ask questions, challenge the status quo, and a desire to ‘get to the bottom of things’ if they see something not quite right
2. Self-motivated with a meaningful reason to deliver excellence
3. Good communication skills that enhance collaboration, minimize misunderstandings, and at a frequency that is appropriate for a remote team
4. Radical candor - Coachable, accepting of constructive negative feedback and willing to provide constructive negative feedback where applicable
5. Operates with a level of urgency - values immediate action where prudent, enables quick decision-making, swift problem-solving, and seizing opportunities in a dynamic business environment
6. Natural customer centricity - has an affinity to always start their train of thought or analysis with the customer’s perspective, bias towards talking to the customer to understand them
7. Results-driven - focuses on achieving and exceeding measurable objectives

🔎 Our Typical Hiring Process

1. Submit an application. IMPORTANT: Please submit your resume/CV in English
2. Initial Chat with Founder/CEO
3. Hiring Manager Interview
4. Assessment/Case Study
5. Final Interview
6. Reference Check
   

Note that every role is different, so the process may vary depending on the requirements of the role. Regardless of the result, we always inform candidates via email.

SUBMIT APPLICATION HERE 

Compensation: $1400-$2500 USD Per Month!

Hiring REMOTE Administrative Assistant - Multiple positions immediately available. We help US businesses hire applicants from various countries for REMOTE job opportunities, and we have multiple open Administrative Assistant positions we need to immediately hire. You would be working directly with the business. This role involves supporting managers and teams with various administrative tasks to ensure smooth operations.

Responsibilities:

1. Manage calendars, meetings, and appointments efficiently.
2. Handle emails, calls, and internal communications professionally.
3. Prepare documents, reports, and presentations accurately.
4. Organize digital files, records, and shared folders systematically.
5. Coordinate virtual meetings, agendas, and follow-ups effectively.
6. Support managers or teams with daily administrative tasks diligently.
7. Track deadlines, tasks, and project updates remotely with precision.
8. Order supplies or equipment for team members as needed.

Preferred Skills & Tools:

1. Google Workspace or Microsoft Office proficiency
2. Digital file organization: Google Drive, Dropbox, or OneDrive
3. Task/project tools: Asana, Trello, ClickUp, or similar
4. Basic spreadsheet and document formatting skills

Qualifications:

1. +1 Year of experience as an administrative assistant or in a similar role.
2. Fluent English, both verbal and written.
3. Stable internet connection, laptop, and headset.
4. High level of motivation and persistence.
5. Energetic and upbeat.
6. Team player.
7. Willing to listen to feedback and improve

Interested? Hiring immediately. Apply now!

SUBMIT APPLICATION HERE

The Virtual Assistant serves as the right-hand and strategic thought-partner to the Chief Executive, responsible for freeing executive bandwidth by owning calendar management, project coordination, high-level communications, and VIP event curation with precision and professionalism. This is not a traditional administrative role — it is a chief-of-staff hybrid that requires someone equally comfortable driving strategic follow-through as they are managing the intricate logistics of a busy executive's day. The Executive Assistant will act as a critical connective tissue between leadership and all areas of the organization, ensuring nothing falls through the cracks and every priority moves forward.

Fully Remote (Work from Home) | 8AM - 5PM EST

Key Responsibilities:

Executive Calendar & Priority Management

Own and audit the Chief Executive's calendar end-to-end, ensuring all meetings, travel, and commitments are organized with precision and strategic intent.

Anticipate scheduling conflicts, proactively resolve gaps, and ensure the executive's time is protected and optimized at all times.

Prepare meeting rooms and briefing materials for all scheduled on-campus and virtual meetings.

Communications & Liaison

Manage all inbound and outbound communications on behalf of the Chief Executive, including emails, voicemails, and correspondence — ensuring timely, professional responses aligned to organizational tone and brand guidelines.

Act as the primary liaison between the Chief Executive and internal staff, external partners, and stakeholders, ensuring clear and accurate information flow in all directions.

Draft, send, and manage templated and custom communications including thank-you emails, congratulations notes, bereavement outreach, and follow-up correspondence.

Project Coordination & Strategic Follow-Through

Track and drive progress on key organizational initiatives, flagging risks, escalating blockers, and ensuring deadlines are met across multiple concurrent projects.

Support the management and expansion of key programs including leadership development networks, educational initiatives, and community foundations.

Assist with recruiting and hiring activities as directed by the Chief Executive.

Event Planning & VIP Coordination

Plan, organize, and execute high-level corporate events, private gatherings, fundraisers, and networking experiences that align with organizational goals and the executive's availability.

Secure access to exclusive conferences, private galas, and members-only events; curate VIP experiences that reflect the executive's brand and standards.

Coordinate event rentals, respond to rental inquiries, and manage all logistics for worship experiences and campus events end-to-end.

Arrange personal and wellness appointments including fitness, health, grooming, leisure, and personal shopping as needed.

Operations & Administrative Leadership

Complete and manage daily, weekly, and checklist-driven operational workflows including Office Prep, Campus Shutdown, and Administrative Office checklists.

Manage and oversee Digital Administrative Dream Team members, Online Campus Ambassadors, and administrative volunteers — assigning tasks, coaching performance, and ensuring full coverage for all experiences and events.

Verify and reconcile bank deposits following worship experiences per stewardship protocols.

Maintain and update vendor password lists, device codes, and access credentials in accordance with security protocols.

Manage meeting agendas including Dream Team Meeting Agendas, Operations Meeting Agendas, and Office of the Bishop Agendas on a weekly cadence.

Technology & Tools

Leverage Google Workspace (Docs, Sheets, Calendar, Gmail) for day-to-day operations and communications.

Use Planning Center Online and relevant project management platforms to coordinate experiences, track tasks, and manage workflows.

Maintain proficiency across calendar systems, email platforms, and internal communication tools as required by the organization.

Qualifications — Experience:

3+ years of experience directly supporting a founder, executive, pastor, or senior organizational leader in a fast-paced environment.

Demonstrated experience in advanced calendar management and complex travel coordination across multiple time zones and priorities.

Proven track record in project coordination with strong follow-through — able to manage multiple initiatives simultaneously with minimal oversight.

Experience planning and executing high-level events, VIP experiences, private gatherings, or large organizational functions.

Background managing or overseeing administrative staff, volunteers, or support teams is strongly preferred.

Experience handling sensitive communications and confidential information with the utmost professionalism and discretion.

Familiarity with Google Workspace, Planning Center Online, or comparable project management and calendar platforms.

Qualifications — Skills:

Exceptional written communication — able to draft polished, on-brand correspondence independently with minimal revision required.

High discretion and confidentiality — trusted with sensitive organizational, financial, and personal information at the executive level.

Proactive and self-directed — takes initiative, anticipates needs, and drives follow-through without waiting to be told what to do next.

Strong organizational instincts — able to create order from complexity, maintain multiple systems simultaneously, and never let priorities slip.

Composure under pressure — thrives in high-stakes, fast-moving environments where priorities shift and last-minute changes are the norm.

People leadership capability — able to coach, assign, and hold accountability with team members and volunteers in a respectful, mission-aligned way.

Detail orientation — catches errors before they matter, maintains checklists rigorously, and takes quality personally.

Adaptability and growth mindset — committed to continuous improvement and willing to evolve with the role as the organization scales.

This is a rare opportunity to step into a high-visibility, high-impact role at the side of a visionary leader — one where your organizational instincts, communication skills, and ability to execute will directly shape the effectiveness of the entire organization. You will have real ownership, real responsibility, and the chance to grow into a Director-level path as the organization continues to expand. If you are someone who thrives on being the person who makes everything run, who takes pride in flawless execution, and who wants to do meaningful work alongside a leader who moves with purpose — this role was built for you.

Application Process:

To be considered for this role these steps need to be followed:

Fill in the application form

Record a video showcasing your skill sets

SUBMIT APPLICATION HERE

Salary: USD 5 to USD 8 / hour

Are you an experienced EA looking for a new opportunity in a high-performing, fast-paced, and rewarding environment? Great! Read on!

Ansh Malhotra (Father, serial entrepreneur) and his team are looking for a top-tier Executive Assistant to join their team of A players.

Who are we?

Ansh Malhotra is an award-winning entrepreneur who has founded multiple businesses.

Ansh is on a mission to help small businesses grow to new heights through world-class web and app design services.

Now, we need you – yes you – to help scale to new heights and continue to provide incredible support to entrepreneurs.

Tasks

What’s the gig?

We’re searching for an experienced assistant to execute day-to-day activities, administrative tasks (such as inbox and calendar management, wink wink), and special projects for Ansh.

This position touches every corner of Ansh’s life and business, which means the right person will have a passion for coming alongside Ansh and putting the infrastructure in place to bring his big vision into reality.

It’s a big role, and we need someone who has the ability to ramp up quickly when it comes to new information and learning new things. Therefore, we’re looking for someone with deep career ambitions as an assistant to the Ansh and someone who truly believes in the value of this role as their calling.

Projects for you might include:

Managing Ansh’s inbox, calendar and phone calls

Acting as the liaison between the CEO and his team and clients,

Office/Business admin management incl. office phone call management, vendor management and more,

Managing repetitive client tasks,

Data admin tasks - incl. (but not limited to) data management on excel/Googler Sheets,

Owning the logistics of important business (and sometimes personal) purchases,

Picking out gifts for the Ansh’s wife,

Being the point person for the employees, clients, and accountants,

Coordinating travel arrangements.

Among many, many other things.

Over time, the goal is that you’ll become an extension of Ansh by having the ability to anticipate his needs, see around the corner, and remember things before he does. Because of this, the ability to build trust quickly is critical. We desire a high level of professionalism, confidentiality, discretion and judgement, in both written and verbal communication.

Requirements

Who exactly are we looking for?

In short, does this sound like you? Someone that is a(n):

Trustworthy. Someone with high standards and boundaries, a consummate professional with a high level of discretion.

Communicator. You have excellent written and verbal communication.

Organiser. You have impeccable attention to detail, you look to improve processes and you anticipate every eventuality.

Adaptable. You thrive when you need to find solutions fast and you work fast and efficiently to get the job done.

Why you?

As a minimum, you have:

You have at least 2+ years of experience supporting a CEO or executive in the past. This is a must in this role, as you’ll be able to pattern match previous experiences and understand everyday shifting tasks and priorities are inherent in supporting an executive.

You can hold your own. You make decisions decisively, and are able to take very direct feedback.

You are a rock-solid communicator. You present information clearly and with no errors, whether that is in written or verbal communication.

You’re highly-adaptable and flexible, as this role is ever changing in its nature as new projects come to light as such.

You’ll be contributing to projects related to design and development elements, so a strong appetite and experience in design and development literacy is desired.

You thrive in fast-paced environments, with tight deadlines, with a rigorous eye for detail and accuracy

You take a lot of pride in your outcomes, whether that’s booking just the right dinner reservation, or facilitating the final signing on a business acquisition.

Like what you see?

If you’re thinking: “This is totally me!” then be sure to apply below. Even if you’re thinking: “This definitely could be me!” apply below anyways — we love diverse and non-traditional backgrounds. Please get your applications in.

To ensure that you’ve read the whole ad, please sneak the word ‘Mountain’ somewhere into your application.

We can’t wait to meet you!

PS. feel free to ask us what the steps are for our hiring process and the benefits we offer!

PPS: Please include a quick (up to 3 mins) video of you answering the following 5 questions:

1. Why are you interested in this position?

2. What do you know about our company?

3. What is your ideal work environment?

4. What are your strengths?

5. Where do you see yourself in five years?

SUBMIT APPLICATION HERE 

We are seeking a dedicated and customer-focused Customer Service Representative (Remote) to join our growing team. As the first point of contact for our customers, you will play a key role in delivering exceptional service, resolving inquiries, and creating positive customer experiences across multiple communication channels.

This opportunity is ideal for someone who enjoys helping others, communicating effectively, and finding solutions in a fast-paced environment.

Key Responsibilities

Customer Support & Communication

Respond to customer inquiries via phone, email, and live chat in a timely, professional, and courteous manner.

Provide accurate information regarding products, services, billing, and company policies.

Assist customers with account updates, order tracking, troubleshooting, and general support requests.

Deliver empathetic, solution-focused service while maintaining a positive customer experience.

Issue Resolution

Investigate and resolve customer concerns efficiently and effectively.

Escalate complex issues to the appropriate departments when necessary.

Maintain accurate records of customer interactions, inquiries, and resolutions.

Follow up with customers to ensure complete resolution and satisfaction.

Customer Experience & Relationship Building

Build and maintain strong customer relationships through professional communication.

Contribute to customer retention by consistently delivering high-quality support.

Collect customer feedback and share insights to help improve products, services, and processes.

Support a collaborative and positive team culture.

Administrative & System Support

Utilize CRM systems and customer service platforms to manage customer interactions.

Keep customer records and documentation accurate and up to date.

Assist in maintaining internal knowledge bases and support resources.

Adhere to company policies, procedures, and service standards.

Qualifications & Requirements

Required Skills & Experience

1–2 years of experience in customer service, customer support, or a related role.

Excellent verbal and written communication skills.

Strong problem-solving and conflict-resolution abilities.

Ability to multitask and manage priorities in a fast-paced environment.

Strong organizational skills with exceptional attention to detail.

Self-motivated, dependable, and capable of working independently in a remote setting.

Basic computer proficiency, including Microsoft Office or equivalent applications.

High school diploma or equivalent qualification required.

Preferred Qualifications

Experience working with CRM software and customer support platforms.

Additional education, certifications, or customer service training is an advantage.

What We Offer

Fully remote work environment.

Competitive salary based on experience and qualifications.

Opportunities for professional development and career advancement.

Supportive, inclusive, and collaborative team culture.

Strong work-life balance within a remote-first organization.

Long-term career growth opportunities with an expanding company.

Diversity & Inclusion

We are committed to creating a diverse, equitable, and inclusive workplace where all employees feel valued, respected, and empowered to succeed. We welcome applications from individuals of all backgrounds, experiences, and perspectives.

SUBMIT APPLICATION HERE 

The ideal candidate is detail-oriented, responsive, discreet, and able to manage multiple priorities independently.

What You’ll Do

1. Manage executive calendar, meetings, appointments, deadlines, and reminders.
2. Coordinate meetings across multiple time zones and handle scheduling logistics.
3. Draft, proofread, and organize emails, correspondence, and communications.
4. Track tasks, action items, and follow-ups to ensure timely completion.
5. Prepare meeting agendas, notes, summaries, and supporting documents.
6. Organize digital files, records, and administrative systems.
7. Assist with travel planning, itineraries, reservations, and logistics.
8. Coordinate with team members, clients, consultants, and external contacts.
9. Support selected personal administrative matters with professionalism and discretion.
10. Help improve executive efficiency by maintaining organized systems and workflows.

What We’re Looking For

1. Bachelor’s degree in Business Administration, Management, Communications, or related field.
2. Experience as an Executive/Personal/Administrative Assistant or similar role preferred.
3. Strong organizational, communication, and time-management skills.
4. High attention to detail and follow-through.
5. Ability to work independently in a remote environment.
6. Professionalism, confidentiality, and discretion.
7. Proficiency in Google Workspace, Microsoft Office, Zoom, and task-management tools.
8. Experience supporting founders or executives is a plus.
9. Interest in architecture, engineering, or construction is a plus.
10. Fluent in English.

Work Schedule:

This is a full-time remote position. Working hours are Monday through Friday, 8:00 AM to 5:00 PM ET (Washington, DC time).

 Availability during U.S. Eastern Time business hours is required.

How To Apply

Apply now by sending your CV and cover letter to jobs.bitarchitects@gmail.com. Tell us why you’re excited about sales and why you want to join Bitarchitects!

Company Description 

Circle Builds is an operations-focused company that provides an “operating system” for modern businesses, helping organisations streamline and scale their day-to-day activities. Built, managed, and trained in London, the company supports a global client base with a strong emphasis on efficiency and reliability. Circle Builds leverages technology, process design, and skilled support talent to optimise business operations. Team members collaborate remotely while contributing to a high-performance, service-oriented culture. The organisation values initiative, clear communication, and a commitment to continuous improvement.

Role Overview

As a Virtual Assistant, you will be responsible for handling administrative tasks, coordinating schedules, managing communications, conducting research, and supporting day-to-day business operations. This role is ideal for someone who is detail-oriented, tech-savvy, and capable of working independently in a fast-paced remote environment.

Key Responsibilities

1. Manage calendars, appointments, and meetings
2. Handle email correspondence and inbox management
3. Conduct online research and prepare reports
4. Maintain spreadsheets, databases, and documentation
5. Assist with project coordination and task tracking
6. Support customer communication and follow-ups
7. Prepare presentations and business documents
8. Coordinate with internal teams and external stakeholders
9. Perform data entry and administrative tasks
10. Identify process improvements and operational efficiencies

Requirements

1. Previous experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant
2. Excellent written and verbal English communication skills
3. Strong organisational and time-management abilities
4. Proficiency with Google Workspace (Docs, Sheets, Drive) and Microsoft Office
5. Experience with project management tools such as Trello, Asana, ClickUp, or similar
6. Ability to multitask and meet deadlines
7. High attention to detail and problem-solving skills
8. Reliable internet connection and remote work setup

Preferred Qualifications

1. Experience supporting startups, agencies, or construction/real-estate businesses
2. Familiarity with CRM systems
3. Social media management experience is a plus

What We Offer

1. Fully remote work environment
2. Flexible working hours
3. Opportunity for long-term growth
4. Collaborative and supportive team culture
5. Competitive compensation based on experience

How to Apply

Please submit:

1. Updated resume
2. Brief introduction about your experience
3. Availability and timezone
4. Expected monthly salary/rate

vai@circlebuilds.com

Looking for a flexible remote career with long-term growth opportunities? 𝗣𝗲𝗿𝘀𝗼𝗻𝗮 is hiring Virtual Assistants to help clients run and grow their businesses. 

 Role: Virtual Assistants

📍 Location: Remote (Worldwide)

📄 Contract: Full-Time

About the role

We are hiring Virtual Assistants to help our clients run and grow their businesses. The Virtual Assistant role is flexible and varied, often blending business support with light personal/executive support across multiple workstreams. Ideal for early-career candidates who are tech-fluent, adaptable, and ready to grow with a single client over time.

Key Responsibilities

1. Draft, send, and triage business emails and routine communications
2. Take video conferences; capture and distribute notes and action items
3. Interface with clients, vendors, and external partners professionally
4. Manage calendars and schedule meetings across time zones
5. Conduct online research and assemble findings into clean spreadsheets
6. Prepare basic reports, decks, and analyses
7. Handle creative work as needed: light writing, formatting, simple media coordination
8. Provide light personal and executive support (errands coordination, travel research, reminders)
9. Take on miscellaneous administrative tasks and special projects

Required Qualifications

1. Fully fluent in English
2. Skilled in modern productivity apps and quick to learn new tools
3. Strong written communication and detail orientation
4. Ability to commit long-term and full-time
5. Ability to work U.S. business hours (PT, CT, or ET)
6. No prior work experience is required, but any relevant experience is an advantage

Preferred Qualifications

1. Associate's or Bachelor's degree in any field
2. Prior virtual assistant or remote-support experience
3. Comfortable with both business and light personal support tasks
4. Tools & Technologies
5. Google Workspace, Microsoft Office, Calendly, Notion, Asana, Slack, Zoom, Loom, basic CRM exposure (HubSpot, Salesforce)

Core Competencies

Track record of success at work or in school

Solves problems with minimal guidance

Anticipates teammates' needs

Hard worker with perseverance

Curious and resourceful

Professional

What We Offer

Best salaries in the industry

Work from anywhere permanently

Opportunities for growth and advancement

A fast-paced and collaborative environment

A warm, people-first company culture

Get paid in your currency of choice

Full benefits

This is a full-time, long-term role, dedicated exclusively to one of our clients. All roles at Persona are 100% work-from-anywhere. Once hired, we will carefully match you to a client company that best suits your career background, skills, and goals.

SUBMIT APPLICATION HERE