We are seeking a reliable, organized, and motivated Virtual Assistant to provide administrative and operational support remotely. The ideal candidate is comfortable working independently, communicating professionally, managing multiple tasks, and meeting deadlines.

Visa Sponsorship: Yes

Salary: $20.00 – $35.00 hourly

Key Responsibilities

1. Manage emails, calendars, appointments, and schedules.
2. Perform data entry and maintain accurate records.
3. Prepare documents, reports, and spreadsheets.
4. Communicate with clients, customers, and team members professionally.
5. Conduct online research and organize information.
6. Assist with administrative and day-to-day business tasks.
7. Follow up on assigned tasks and maintain deadlines.
8. Maintain confidentiality of company and client information.
9. Support other departments with administrative duties as needed.

Requirements

1. Strong written and verbal communication skills.
2. Good organizational and time-management abilities.
3. Basic computer skills and familiarity with Microsoft Office or Google Workspace.
4. Reliable internet connection and a suitable computer for remote work.
5. Ability to work independently with minimal supervision.
6. Strong attention to detail.
7. Previous administrative or customer-service experience is preferred but not required.

Compensation & Benefits

1. Competitive compensation based on experience and role.
2. Flexible remote work environment.
3. Training and onboarding provided.
4. Opportunities for professional growth.
5. Flexible full-time or part-time schedules, depending on position availability.

This is a remote position.

Job Title: Operations and Accounting Assistant

Location: Remote 

Employment Type: Part-time (approx. 20 hours/week), with potential to scale 

Work Hours: 10AM-2PM (New South Wales Time) 

Reports to: CEO

About the Role

We are currently hiring for one our client based in Australia, we’re looking for a highly organised, systems-driven Virtual Assistant (Operations & Accounting)  to work directly with the CEO of the company and coordinate the operational engine of their accounting practice.

This role sits firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However, this is not a standalone client accountant role.

Your focus will be:

Operational execution

Workflow coordination

System management

Capacity oversight

This is an independent contributor role for someone who thrives in structured environments, respects systems, and knows how to improve efficiency without disrupting operational stability.

Key Responsibilities

Operational Coordination (Accounting Practice)

Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting

Ensure all work is structured, assigned and tracked in ClickUp

Monitor team capacity against client service agreements

Proactively identify and resolve bottlenecks

Maintain organised documentation within Google Workspace

Systems & Process Management

Uphold and protect existing SOPs for Australian bookkeeping and management accounting

Maintain and optimise ClickUp dashboards, workflows and templates

Ensure full task visibility, traceability and accountability

Support workflow automation where appropriate

Champion consistent system usage across the team

Executive Support to CEO

Assist the CEO with operational planning and prioritisation

Prepare clear operational summaries and workload insights

Support implementation of internal initiatives

Track action items and ensure follow-through

Quality & Commercial Oversight

Conduct preliminary quality checks on reconciliations, coding and workpapers

Monitor scope adherence and flag out-of-scope work

Assist with oversight of aged receivables and internal tracking

Step in hands-on when required to keep deadlines on track

Internal Administration

Maintain clean and structured digital filing systems

Oversee licences, subscriptions and system access

Support onboarding of new staff into tools and workflows

Ensure confidentiality and protection of client IP

Essential Requirements

Experience in an accounting, bookkeeping or management accounting environment

Background in operations, practice management, admin VA or executive support within an accounting firm

Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end)

Hands-on experience with ClickUp (dashboards, workflows, templates)

High proficiency in Google Workspace

Experience with Xero, QuickBooks Online and/or MYOB

Strong organisational and time management skills

Systems-oriented mindset with respect for existing frameworks

Ability to operate independently without close supervision

Openness to leveraging automation and AI tools where beneficial

Who This Role Suits

This role is ideal for someone within the accounting industry who enjoys operations, structure and execution more than purely technical accounting work, and wants to work closely with a CEO in a growing accounting practice.

If you enjoy building clarity, protecting systems, and ensuring operational discipline inside an accounting environment, this will feel like home.

SUBMIT APPLICATION HERE

TrinexPro is actively seeking highly skilled Virtual Assistants across multiple domains for remote opportunities.

Since great VAs come with different specialties, we are looking for professionals experienced in any of the following areas:

1. Executive & Admin Support: Inbox management, scheduling, and data entry.
2. Social Media & Marketing: Content scheduling, community engagement, and basic design.
3. Customer Support: Client onboarding, resolving inquiries, and live chat.
4. Tech & E-commerce: CRM management, store updates, and specialized tool support.

If you are highly organized, proactive, and proficient with remote collaboration tools, we want you on our team!

📩 Send your CV to career@trinexpro.com

🌐 trinexpro.com

Location: Remote 💵 Full-Time

We’re looking for an organized and professional Administrative Assistant to provide daily administrative and client support.

Responsibilities 

• Process applications and manage client records. 

• Confirm appointments and handle calls.

• Maintain files, documents, and accurate records. 

• Manage emails, reminders, and follow-ups. 

• Provide daily administrative and ad hoc support.

Requirements 

• Proficiency in Microsoft Excel. 

• Excellent communication skills. 

• Strong organizational abilities. 

• Professional and friendly demeanor. 

• Ability to work independently and with a team. 

• Administrative experience is an asset.

💌 How to Apply Send your CV to safiya.phillip@myguardiangroup.com

📍 Remote | Global

Excellent compensation + performance bonuses

Full-time | ~40 hours/week

Italian + English required

We’re looking for an organised, proactive, and people-oriented Executive Assistant to support campaign execution, creators, brands, social media, and daily operations.

Key responsibilities:

• Campaign coordination from brief to publishing

• Creator & client communication

• Commercial follow-ups & lead generation

• Social media scheduling & publishing

• CRM, contracts & campaign administration

• Supporting small accounts and campaign delivery

Ideal candidate:

1. Excellent communication skills
2. Highly organised & detail-oriented
3. Proactive and reliable
4. Experience in hospitality, events, social media, or community management is a plus

Long-term opportunity with growth toward Campaigns Manager or Operations.

📩 To apply, please send your CV and portfolio to:

hello@rpconsultancy.me

True Med Billing is looking for a Part-Time Virtual Assistant to join our growing medical billing team.

Position: Virtual Assistant (Remote)

Working Hours: 3 hours per day (EST Time Zone)

Employment Type: Part-Time

Requirements:

1. 6 months to 1 year of relevant experience
2. Good communication and organizational skills
3. Comfortable working remotely
4. Basic knowledge of medical billing, credentialing, or healthcare administration is preferred
5. Reliable internet connection and computer/laptop

Compensation: Salary will be based on the candidate's experience and interview performance.

If you are a motivated individual looking for a remote part-time opportunity, we would love to hear from you.

How To Apply

📧 Send your CV to: connect@truemedbilling.com

True Med Billing is an equal opportunity employer, and we encourage qualified candidates to apply.

Executive Virtual Assistant (Remote)

If you’re an organized professional who enjoys supporting executives, managing operations, and improving client relationships, this opportunity is for you.

Responsibilities:

✅ Executive and administrative support

✅ Task and calendar management

✅ Client engagement

✅ Operations coordination

✅ Marketing support

📩 How to Apply:

Send your application to aileen@legalsoft.com.

Job Description

Location: Remote (Worldwide)

Employment Type: Independent Contractor

Work Schedule: 9am to 6pm East time zone timezone Monday to Friday

1. 40 hours per week ( track time using time doctor)
2. 5 working days per week
3. Compensation: $300 usd per month + annual bonuses
4. Start Date: ASAP

As a Virtual Assistant / Administrative Assistant, you will provide day-to-day support across multiple departments. Responsibilities may include, but are not limited to:

1. Complete administrative and operational tasks assigned by management.
2. Manage calendars, meetings, appointments, and scheduling.
3. Respond to emails and coordinate communications.
4. Organize files, documents, spreadsheets, and company records.
5. Perform data entry and maintain accurate information.
6. Conduct online research and prepare reports.
7. Assist with project coordination and task tracking.
8. Support sales, marketing, recruiting, creator partnerships, customer support, and business operations as needed.
9. Help create, update, and maintain standard operating procedures (SOPs).
10. Prepare meeting notes, presentations, and documentation.
11. Coordinate with internal teams, contractors, creators, clients, and partners.
12. Monitor deadlines and follow up on outstanding tasks.
13. Learn new software, tools, and processes as required.
14. Maintain confidentiality of company information.
15. Perform any other duties or special projects assigned by supervisors or management to support business operations.

Requirements

Required

1. Excellent written and verbal English communication skills
2. Strong organizational and time management skills
3. Exceptional attention to detail
4. Ability to multitask and prioritize work
5. Reliable computer and high-speed internet connection
6. Ability to work independently with minimal supervision
7. Professional attitude and strong work ethic

Preferred

1. Previous experience as a Virtual Assistant or Administrative Assistant
2. Experience supporting remote teams
3. Startup experience is a plus
4. Familiarity with creator economy, marketing, or business operations

1. Google Workspace
2. Microsoft Office
3. Notion
4. Slack
5. Zoom or Google Meet
6. Trello, ClickUp, Asana, or Monday.com
7. CRM software (HubSpot, Zoho, Pipedrive, etc.)
8. Canva
9. AI tools (ChatGPT, Gemini, Claude)
10. What We Look For
11. Highly organized
12. Self-motivated
13. Excellent communicator
14. Reliable and dependable
15. Fast learner
16. Problem solver
17. Positive attitude
18. Team player

Why Join KeyMik?

1. 100% Remote opportunity
2. Startup environment with growth opportunities
3. Work with creators, influencers, and global brands
4. Develop valuable operations and business experience
5. Collaborate with an international remote team

1. Part-time Virtual Executive Assistant (15–20 hours/week)
2. Fully remote position
3. Monday–Friday with flexible scheduling
4. Opportunity to grow into a full-time role
5. Support the leadership team by providing executive and administrative assistance
6. Help create organization, efficiency, and margin so leaders can focus on serving clients
7. Work remotely as part of a connected, values-driven team
8. Support a firm providing Fractional CFO, Accounting, and Business Coaching services nationwide
9. Align with Fulling Management & Accounting's G.R.A.C.E. Core Values:
10. Growth
11. Represent the Client
12. Accountability
13. Champion Attitude
14. Eternal Impact

Key Responsibilities

1. Manage executive calendars, scheduling, and meeting coordination
2. Support email management and follow-up
3. Prepare meeting agendas, notes, and action items
4. Answer and route incoming phone calls professionally
5. Coordinate new team member and client onboarding
6. Maintain organized digital files and documentation
7. Improve and document internal processes
8. Manage recurring administrative workflows and deadlines
9. Coordinate team meetings, retreats, and company events
10. Support special projects and strategic initiatives
11. Research solutions and recommend process improvements
12. Communicate proactively with clients and team members

Benefits

1. Fully remote work environment
2. Flexible Monday–Friday schedule
3. Part-time hours (15–20 hours per week)
4. Opportunity for future full-time employment
5. Work with a collaborative, values-driven team
6. Meaningful work supporting business owners across the country
7. Professional growth and development opportunities
8. Team retreats and company events
9. Community service opportunities
10. Culture focused on trust, excellence, and making a lasting impact