We are looking for a smart, proactive, and highly organized Executive Assistant to join our team remotely. The ideal candidate must have excellent communication skills, professionalism, and the ability to manage tasks efficiently in a fast-paced environment.

📌 Responsibilities:

 • Manage schedules, meetings, and calendars

 • Handle communication with clients and team members

 • Prepare reports, documents, and follow-ups

 • Coordinate daily operational and administrative tasks

 • Maintain professionalism and confidentiality

 • Support management with task execution and organization

✅ Requirements:

 • Outstanding verbal and written communication skills

 • Strong organizational and multitasking abilities

 • Confident, professional, and detail-oriented personality

 • Proficiency in Google Workspace/MS Office

 • Ability to work independently in a remote setup

 • Prior experience as an Executive Assistant or similar role is a plus

🌍 Remote Position

 🕒 Full-time Role

 How To Apply

📩 Interested candidates can apply by sharing their resume at khansazubair@carpediem.team

Preferred candidates in:

• West Coast (PT)

• Eastern Time (ET)

What you’ll do:

• Executive support + calendar management

• Inbox + communication management

• Travel + operations coordination

• Research + project management

• Support across marketing, recruiting, systems, and business operations

• Occasional personal/family assistance for clients

What we’re looking for:

• 5+ years of Executive Assistant experience

• Startup, VC, consulting, or operations experience is a plus

• Someone proactive, adaptable, and eager to learn

This is a fully remote role working with ambitious, high-performing clients and an incredible team.

If interested, apply here

SUBMIT APPLICATION HERE

At TLNT, we believe that recruitment is more than just filling roles — it’s about connecting humans with humans. We’re a people-first organization partnering with top U.S. companies to help them grow by attracting exceptional talent, and we know that the right content can open the right doors.

Join a growing hospitality and consumer-focused business that is known for delivering high-quality customer experiences through a fast-paced, community-driven environment. With an entrepreneurial mindset and a strong operational foundation, the company continues to expand while maintaining a culture centered around collaboration, efficiency, and people-first leadership.

We are looking for an Executive Assistant who is the operational backbone of the company’s leadership team. This individual serves as the trusted right hand to the executive, ensuring that the business runs smoothly, priorities stay sharp, and nothing falls through the cracks. In a fast-moving, community-driven environment, this role requires someone who thrives behind the scenes — organized, proactive, and deeply reliable.

The Executive Assistant will work closely with the founder and leadership to manage day-to-day operations, communications, and scheduling. This person protects the executive's time, anticipates needs before they arise, and ensures that both short-term tasks and long-term priorities are executed with excellence. The ideal candidate brings professionalism, discretion, and a solutions-first mindset to everything they do.

This is an excellent opportunity to grow your career with a leading US-based company—fully remote.

What You'll Do

• Manages the executive's calendar, scheduling meetings, appointments, and calls while anticipating conflicts and resolving them proactively.
• Coordinates internal and external communications on behalf of the executive, including emails, follow-ups, and stakeholder correspondence.
• Tracks open tasks and action items across multiple workstreams, following up with team members and vendors to ensure timely completion.
• Prepares agendas, meeting notes, and recap summaries, and distributes them to the appropriate parties.
• Organizes and maintains digital files, documents, and operational records so that information is always easy to locate and up to date.
• Supports event planning and coordination for community activations, catering engagements, and internal company events.
• Assists with travel planning and itinerary management when the executive is on the move.
• Handles light bookkeeping tasks such as tracking expenses, managing invoices, and flagging financial discrepancies.
• Liaises with vendors, partners, and community organizations on routine operational matters.
• Identifies operational inefficiencies and proactively suggests or implements improvements.
• Supports the creation of presentations, documents, and reports as needed by leadership.
• Provides ad hoc support across administrative and operational needs as the business evolves.

What You Bring

• Candidates must have these to be considered:
• Previous experience as an Executive Assistant, Operations Assistant, or similar support role
• Exceptional organization and attention to detail
• Strong calendar management and scheduling skills
• Excellent written and verbal communication
• High level of discretion with confidential information
• Ability to prioritize multiple tasks and meet deadlines
• Strong follow-through and ability to work independently
• Tech-savvy with tools like Google Workspace, Microsoft Office, spreadsheets, and communication platforms
• Problem-solving mindset and proactive attitude
• Reliable, professional, and highly responsive
• Nice to Haves
• These are a plus, but not required:
• Experience supporting founders, CEOs, or multiple executives
• Project management experience
• Experience in hospitality, restaurant, or multi-unit businesses
• Familiarity with bookkeeping, invoicing, or expense management
• Experience using Asana, Trello, Slack, or CRM systems
• Travel planning and itinerary management experience
• Event planning or coordination experience
• Ability to create presentations and polished documents
• Social media or light marketing support experience
• Calm under pressure with a solutions-first mindset

Salary & Perks

• Competitive Pay: We hire top talent and compensate accordingly.
• This is a full-time, long-term engagement with room to grow
• The position is immediately available and requires entering into an independent contractor agreement with TLNT.
• 100% remote — work from wherever you do your best thinking
• Monday through Friday, during regular business hours EST.
• Additional perks.

Ready to apply?

We'd love to hear your story. The next step is a short application where you can share more about your background and upload your resume in English. Take your time — we read every response carefully.

SUBMIT APPLICATION HERE 

In this position, you will contribute to operational efficiency by handling data management, coordinating tasks, and supporting general administrative workflows. Your ability to stay organized and complete routine tasks accurately will help ensure smooth and consistent team operations. 

Key Responsibilities:

1. Perform data entry and maintain accurate records across internal systems 
2. Update spreadsheets, trackers, and documentation on a regular basis 
3. Organize digital files to ensure easy access and consistency 
4. Assist with scheduling, task coordination, and administrative processes 
5. Monitor assigned tasks and follow up to ensure timely completion 
6. Support internal teams by maintaining clear and up-to-date information 
7. Identify and flag missing or inconsistent data for correction 
8. Maintain clear, professional written communication  

Requirements:

1. Strong attention to detail and accuracy 
2. Good organizational and time management skills 
3. Ability to follow structured workflows and instructions 
4. Basic proficiency in Google Sheets or Microsoft Excel 
5. Clear written communication skills 
6. Ability to handle repetitive tasks with consistency 
7. Self-motivated and able to work independently in a remote environment 
8. No prior experience required — training will be provided 

Tools & Work Environment: 

1. Google Sheets / Microsoft Excel 
2. Internal tracking and documentation systems 
3. Email and communication platforms 
4. Remote collaboration tools (chat and video conferencing) 

Benefits:

1. Competitive entry-level compensation 
2. Flexible remote work schedule 
3. Structured onboarding and training 
4. Opportunities for career growth in administration and operations 
5. Performance-based incentives 
6. Supportive and collaborative remote team culture 
7. Access to learning resources and skill development tools 

📍Remote

Vacancies: 3

Pay: $12/hr

Responsibilities include:

 Managing bookings & reservations

 Handling guest communication

 Coordinating with property owners & service providers

 Supporting smooth day-to-day operations

 Performing administrative tasks

 Qualifications:

• Excellent communication skills

• Strong organizational & time management skills

• Familiarity with Microsoft Office & Google Workspace

• Experience in admin or VA work is a plus

Send your CV to:

hiring.chrona@gmail.com

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

We are seeking a highly organized, fast paced, and proactive Executive Assistant to directly support senior leadership and ensure the smooth day to day operations of both professional and personal responsibilities.

The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to remain agile while managing multiple priorities. You will play a key role in calendar and inbox management, coordinating meetings, tracking action items, and supporting both business and personal tasks with a high level of professionalism and discretion.

Prior experience working remotely or in an outsourced support environment is highly valued.

Responsibilities:

1. Manage and maintain executives’ schedules and calendars, including coordinating meetings across Australian time zones.
2. Oversee inbox management, including prioritizing emails, drafting responses, and ensuring timely follow ups.
3. Attend meetings and accurately record minutes, key discussions, and action items.
4. Track and follow up on action items to ensure timely completion.
5. Provide direct day to day support to the executive, including both professional and personal tasks.
6. Coordinate meetings, including scheduling, logistics, and documentation.
7. Prepare reports, presentations, and correspondence as required.
8. Liaise with internal teams, clients, and external stakeholders on behalf of the executive.
9. Assist with travel arrangements, itineraries, and expense tracking.
10. Maintain organized records, files, and documentation with a high level of confidentiality.
11. Support ad hoc administrative and operational tasks as needed.

Requirements

1. Minimum 2 to 4 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
2. Excellent communication skills, both written and verbal.
3. Highly organized, detail oriented, and able to work in a fast paced, agile environment.
4. Proven ability to manage calendars, inboxes, and multiple priorities effectively.
5. Strong ability to track tasks and follow through on action items.
6. High level of discretion when handling confidential and personal matters.
7. Proficiency in tools such as Google Workspace, Microsoft Office, and communication platforms.
8. Ability to work independently and directly support an executive in a remote setting.
9. Availability to work Australian business hours.

Benefits

1. Access to modern productivity and collaboration tools.
2. Continuing education and professional development support.
3. Opportunity for 100% remote work.
4. Competitive compensation package.
5. Access to modern productivity and collaboration tools.
6. Continuing education and professional development support.

If you are a highly responsive and detail driven professional who thrives in a fast moving environment, apply now!

SUBMIT APPLICATION HERE 

Note: Only shortlisted candidates will be contacted for further discussions.

Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.

Location: Remote

Job Type: Full-Time (Entry Level)

Working Hours: 6:30 PM – 3:30 AM Indian Standard Time (8:00 AM – 5:00 PM Eastern Standard Time)

About Us:

Dozti is a technology and managed services firm focused on building operating systems that enable businesses to scale efficiently. We support purpose-built brands, systems, and ventures designed to scale and serve for generations. Our work spans technology, infrastructure, consumer markets, and emerging industries. As a professional services organization, we drive change through data and technology by designing and implementing infrastructure, applications, and systems that transform information into actionable intelligence. Our work empowers organizations to make smarter decisions, optimize operations, and unlock new opportunities through automation, analytics, and AI.

Job Description:

Dozti is hiring an entry-level Data Entry Executive to support our internal teams by handling basic data tasks. This is a great role for someone looking to begin their career in operations or administration. You’ll work behind the scenes to keep information organized, up-to-date, and accessible. No prior experience is required-just strong attention to detail, consistency, and a willingness to learn.

As part of our Back-to-Work Initiative, we especially welcome early senior citizens and recently retired individuals who are looking to re-enter the workforce in a supportive, low-stress environment.

Responsibilities:

1. Enter and update data in spreadsheets, documents, and internal systems.
2. Review entries for accuracy and completeness.
3. Organize and label files in shared folders.
4. Follow task checklists and report progress to the team lead.
5. Support simple formatting, copy-pasting, and document cleanup tasks.

Requirements:

1. Basic computer skills and familiarity with Google Sheets or Microsoft Excel.
2. Ability to work independently and follow instructions carefully.
3. Strong attention to detail and reliability.
4. Comfortable using online tools and communicating via email/Slack.
5. Access to a laptop and stable internet connection.
6. Excellent verbal and written communication skills in English, with the ability to clearly and professionally articulate ideas and engage confidently with clients.

Nice-to-Have Skills:

Prior internship or freelance experience in data entry or admin work.

Understanding of Google Drive or cloud-based file management.

What We Offer:

A beginner-friendly opportunity to build foundational skills in a real-world work environment.

Supportive team with clear guidance and flexible deadlines.

Possibility of performance-based extension or internal referrals.

100% remote work setup.

How to Apply:

Send your resume (or brief intro with basic details) to careers@dozti.com with the subject line: "Application for Data Entry Executive – [Your Name]"

Language Requirement

This role requires fluent, high-level English proficiency (spoken and written). Candidates must be able to clearly articulate. 

Please do not apply if you are not fully fluent in professional English

Imperial Advisory & Consultancy Services

 𝗩𝗶𝗿𝘁𝘂𝗮𝗹 𝗔𝘀𝘀𝗶𝘀𝘁𝗮𝗻𝘁 (Female)

Location: Remote

Salary: $400/month (₦550,000)

We are looking for a tech-savvy and organized Virtual Assistant to join our remote team!

Requirements

- Graduate (Female, less than 35 years as at December 2026)

- Candidate must have a functional system and conversant with G-Suite, able to brainstorm and good with decision

If you are a graduate conversant with G-Suite and great at decision-making, we want to hear from you.

How to apply

Send your CV and Cover Letter to flavour.hr.airhis@gmail.com 

Bendigo Guided Tours delivers award-winning, small-group experiences that bring the story of Bendigo to life. From gold rush history to culture and gastronomy, our tours are designed to be engaging, insightful and completely guest-focused.

Our mission is simple. Take the stress out of exploring Bendigo and replace it with a memorable, high-quality experience led by passionate local storytellers.

Position Overview

Bendigo Guided Tours is seeking a detail-oriented and proactive Virtual Assistant to support our tourism operations and administrative functions. This remote position offers flexibility while contributing to the delivery of exceptional guest experiences across our tour and package offerings.

Position Details

Employment Type: Part-time, Remote

Hours: 8-16 hours per week (initially)

Compensation: Hourly rate to be negotiated based on experience

Reports to: Jamie Roberts (Founder/Manager)

Key Responsibilities

Tour Operations & Guest Management

1. Update weekly tour manifests for partner venues, including guest numbers, dietary requirements, and beverage orders
2. Manage tour-specific communications adhering to established protocols and deadlines
3. Coordinate guest pick-ups from Bendigo Train Station and local hotels
4. Execute comprehensive post-tour guest follow-up procedures including personalized emails, photo sharing, and review requests

Customer Service & Communications

1. Respond to customer inquiries using provided email templates and guidelines
2. Handle booking difficulties, availability requests, dietary accommodations, changes, and cancellations
3. Process private tour requests and coordinate custom arrangements
4. Maintain professional and timely communication with all stakeholders

Administrative & Booking Management

1. Process internal tour bookings and payments via Rezdy platform
2. Manage and maintain booking system accuracy
3. Coordinate with various tour partners and venues

Financial Administration

1. Perform monthly Xero bookkeeping tasks including transaction reconciliation
2. Generate monthly financial statements and BAS reports
3. Categorize and track expenses across subscriptions, advertising, office expenses, and general business costs
4. Prepare and distribute financial reports by the 21st of each month

Digital Marketing & Data Management

1. Conduct monthly mailing list maintenance including data export from Rezdy, preparation in Google Sheets, and import to Mailchimp
2. Assist with social media management and content coordination
3. Support website maintenance and updates

Essential Skills & Experience

Required:

1. Proven experience in administrative and customer service roles
2. Proficiency with booking platforms and reservation systems
3. Experience with Xero or similar accounting software
4. Strong written communication skills and attention to detail
5. Ability to work independently and manage multiple deadlines
6. Familiarity with email marketing platforms (Mailchimp preferred)
7. Basic knowledge of Google Workspace applications

Highly Desirable:

1. Experience with WordPress and Elementor for website management
2. Social media management experience across multiple platforms
3. Experience in tourism or hospitality industry
4. Experience with booking platforms
5. Knowledge of digital marketing and customer relationship management

Personal Attributes

1. Strong organizational and time management skills
2. Excellent problem-solving abilities
3. Professional communication style
4. Flexibility to adapt to changing business needs
5. Commitment to delivering exceptional customer experiences

What We Offer

1. Flexible remote working arrangements
2. Opportunity to be part of a growing tourism business
3. Varied and engaging work supporting memorable guest experiences
4. Professional development opportunities in digital marketing and tourism operations
5. Collaborative and supportive work environment

Application Process

To apply for this position, please submit:

1. Current resume highlighting relevant experience & referees.
2. Brief cover letter outlining your suitability for the role.
3. Expected Hourly Rate (Aud).

We welcome applications from candidates who demonstrate the core competencies even if they don't meet every preferred qualification. Training and support will be provided for the right candidate.

Bendigo Guided Tours is an equal opportunity employer committed to creating an inclusive and diverse work environment.