Our client is a growing organization seeking a highly organized and proactive Administrative Assistant to serve as a trusted strategic partner to executive leadership. This role is designed to help leaders stay focused on high-impact priorities by driving projects forward, coordinating cross-functional initiatives, managing executive communications, and ensuring day-to-day operations run efficiently within a fast-paced business environment.

Role Overview

The Administrative Assistant will provide high-level strategic and administrative support to senior executives by managing complex calendars, coordinating meetings and travel, overseeing cross-functional projects, preparing executive communications, and ensuring initiatives move forward with minimal oversight. The Administrative Assistant will serve as a key liaison across departments while anticipating executive needs, improving organizational efficiency, and supporting leadership with professionalism and discretion. This role is ideal for someone who enjoys taking ownership, solving problems proactively, and operating in a fast-paced environment where priorities evolve quickly.

Location

Fully Remote | 9:00 AM - 5:00 PM EST

Key Responsibilities

Executive Support & Calendar Management

1. Manage complex executive calendars, scheduling, and meeting coordination across multiple stakeholders.
2. Prioritize competing requests and proactively resolve scheduling conflicts.
3. Prepare meeting agendas, document action items, and ensure timely follow-up on deliverables.
4. Coordinate domestic travel arrangements, itineraries, and executive logistics as needed.

Project Management

1. Coordinate cross-functional projects from planning through completion.
2. Monitor project timelines and ensure initiatives remain on schedule.
3. Follow up with internal stakeholders to drive accountability and completion of action items.
4. Identify roadblocks, escalate issues appropriately, and recommend practical solutions.
5. Utilize Asana or similar project management tools to track project progress.

Strategic Administrative Support

1. Draft professional emails, presentations, reports, and executive documentation.
2. Conduct research and prepare executive briefings to support strategic decision-making.
3. Organize and maintain confidential files, documentation, and operating procedures.
4. Handle sensitive information with professionalism, discretion, and confidentiality.

Cross-Functional Coordination

1. Serve as a liaison between executive leadership and internal departments.
2. Coordinate communication across multiple teams to ensure projects remain aligned.
3. Support special initiatives and operational improvement projects as business needs evolve.
4. Help improve organizational processes that increase efficiency and accountability.

Qualifications & Experience

1. 3–5 years of experience supporting senior executives, founders, or C-level leadership.
2. Experience in executive assistance, project coordination, operations, or a related role.
3. Experience managing multiple priorities within a fast-paced environment.
4. Experience coordinating cross-functional projects and executive initiatives.

Skills

1. Exceptional written and verbal English communication skills.
2. Outstanding organizational and time management abilities.
3. Strong project management and follow-through skills.
4. High proficiency with Microsoft Office Suite and Google Workspace.
5. Experience using project management platforms such as Asana or similar tools.
6. Ability to independently prioritize work and manage competing deadlines.
7. Strong problem-solving and decision-making abilities.
8. Excellent attention to detail while maintaining a strategic perspective.
9. Professionalism, discretion, and the ability to handle confidential information.

What Success Looks Like

1. Executive priorities remain organized and projects consistently move forward with minimal oversight.
2. Meetings, communications, travel, and follow-up actions are executed efficiently and accurately.
3. Cross-functional initiatives remain on schedule through strong coordination and accountability.
4. Leadership confidently delegates responsibilities knowing they will be completed proactively.
5. Internal teams view the Executive Assistant as a trusted partner who improves communication, organization, and operational efficiency.
6. Executive leadership is able to focus on strategic priorities because administrative and operational responsibilities are managed effectively.

Opportunity

This is an exciting opportunity to become a trusted strategic partner to executive leadership within a growing organization. As the Administrative Assistant, you'll play a key role in improving operational efficiency, driving cross-functional initiatives, and helping leadership stay focused on the company's highest-impact priorities while gaining exposure to strategic business decisions.

Application Process:

To be considered for this role these steps need to be followed:

Fill in the application form

Record a video showcasing your skill sets

SUBMIT YOUR APPLICATION HERE

Meta Care | Care Management Division

Reports to:   Vice President of Care Management

Type:             Part-Time (20 hours/week)

Location:      Remote (must be available during MST time zone)

Role Overview

The Care Management division at Meta Care is seeking a sharp, detail oriented, accountable, and highly organized Administrative Assistant to support our Vice President of Care Management and the Care Management Team. This role ensures smooth daily operations, accurate documentation and timely follow-through across multiple projects to provide essential

structured assistance to our Care Management Team in support of our mission to deliver excellent care management for members across our network.

Key Responsibilities

1. Meeting support – Ability to take clear, concise notes, track follow-up items and maintain actions lists.
2. File & record management - Organize, maintain, and update documentation with strong attention to detail
3. Project tracking - Monitor deadlines, deliverables and ongoing tasks across multiple projects
4. Confidential information handling - Maintain confidentiality of sensitive clergy care and personnel matters.
5. Report & spreadsheet creation – Prepare reports and data spreadsheets as needed.
6. Documentation & Databases – Keep Client Directory, Census Lists, Team Birthday list, Phone Etiquette and NUSO User Guides current
7. Expense report coordination – submit, process and track expense reports
8. Onboarding support - Manage and track initial new employee onboarding tasks
9. Inventory Oversight – Track and manage care manager inventory through Meta Shop
10. Media management – Assist with staff headshots, team photos, and video testimonials
11. Event & conference logistics - Manage conference booth materials and scheduling, process ordering of required items (will maintain company credit card)
12. Calendar & scheduling – Manage team calendar, schedule Zoom interviews, add travel itineraries
13. Daily communications – Provide written updates and communications as requested
14. Special Projects – assist with special projects as they arise

Who We're Looking For

1. Proven administrative or executive support experience
2. Exceptional organizational skills, the ability to multitask and pivot priorities in real time
3. Strong written and verbal communication skills
4. High accountability, follow-through, and ownership of tasks from start to finish
5. Discretion and sound judgment when handling confidential information
6. Ability to work independently with minimal supervision
7. Proficiency with standard office and productivity software (e.g., Microsoft Outlook, Teams, Excel, Word & OneNote)
8. Alignment with and respect for Meta Care’s mission and values

Compensation & Schedule

Schedule: 20 hours per week

Compensation: $19 - $20 / hour

Availability

This position is available immediately.  If this opportunity resonates with you, please submit your application to:  REC@metacareusa.com OR Click Here

Equal Employment Opportunity:  Meta Care Inc. is proud to be an equal-opportunity employer.  All qualified applicants are encouraged to apply. 

Responsibilities

Support calendar coordination, reminders, meeting preparation, and routine scheduling tasks.

Organize email, digital files, shared documents, and administrative trackers.

Prepare basic research, summaries, documents, and follow-up notes when requested.

Track open administrative items and follow up with the appropriate person before deadlines are missed.

Maintain clear digital organization and handle routine information with discretion.

Qualifications

Experience as a virtual assistant, administrative assistant, coordinator, or similar support professional.

Strong written communication, digital organization, and time-management skills.

Comfort using calendars, email, spreadsheets, shared documents, and remote collaboration tools.

Ability to work independently, prioritize tasks, and communicate promptly when clarification is needed.

Role Details

Location: United States

Work arrangement: Remote

Employment type: Full-time

Experience level: Associate

Base salary: $39,000 - $48,000 per year

SUBMIT APPLICATION HERE

Algominds is looking for 2 Data Entry Executives to join our growing team.

 Remote | Full-Time

 11:00 AM – 8:00 PM

📩 Send your resume to hr@algominds.live

Join AlgoMinds and be part of a team that innovates and makes an impact!

Accountsease Solutions is growing and we're looking for a Virtual Assistant – Marketing to support an US-based real estate operations.

If you're fluent in English, enjoy talking to people, and want to build a career in marketing and sales, this could be the role for you.

What you'll do:

- Run and manage property ads across social media platforms

- List and market properties online

- Track ad performance and optimize campaigns

- Connect with leads and communicate with them about properties

- Make cold calls to generate new interest and opportunities

- Follow up consistently and help move deals toward closing

- Keep the CRM and daily activity reports up to date

What we're looking for:

- Fluent English communication (spoken & written)

- 1+ year of work experience (any industry)

- Comfort with social media and basic computer tools

- A proactive, target-driven attitude

- Any educational background welcome

Full training on the US real estate business is provided, so you can perform confidently from day one. This is a night-shift role aligned with US hours.

📩 Ready to apply? Send your resume to hiring@accountseaseas.com

BorderPay builds global treasury infrastructure that enables businesses to manage international payments and liquidity through a single integration. The company provides USD, EUR, and GBP named account rails, USDC/USDT wallets, and African local payout routes to support collections, payouts, and treasury management for SMEs, startups, and enterprises. BorderPay focuses on simplifying complex cross-border financial operations so customers can scale confidently in multiple markets. Team members collaborate in a fast-paced, technology-driven environment with a strong emphasis on reliability, security, and customer-centric solutions.

Role Description 

This is a full-time remote role for a Customer Service Representative at BorderPay. The person in this role will respond to customer inquiries via email, chat, and phone, providing clear information on products, account setup, and transaction status. Day-to-day activities include troubleshooting issues, escalating technical or compliance-related cases when needed, and ensuring timely resolution to maintain strong customer satisfaction. The role involves documenting interactions, updating customer records, and sharing recurring feedback with product and operations teams to improve processes and the overall customer experience. The Customer Service Representative will also contribute to knowledge base articles, support FAQs, and participate in regular training to stay current on platform updates and regulatory requirements.

Qualifications

1. Demonstrated skills in customer service and customer support, with the ability to respond to inquiries clearly and professionally.
2. Experience focusing on customer satisfaction, including resolving issues efficiently and following up to ensure positive outcomes.
3. Background in customer experience and customer service practices, with an understanding of how service quality impacts retention.
4. Ability to work effectively as a customer service representative in high-volume environments, using ticketing or CRM tools.
5. Strong written and verbal communication skills in English, with attention to detail and accuracy; biligual is a plus.
6. Comfort working remotely, with reliable internet access, strong time management, and self-directed work habits.
7. Basic familiarity with financial services, payments, or fintech platforms is an advantage.
8. Prior experience in a customer-facing role and a high school diploma or equivalent; post-secondary education is a plus.

Send your CV at hr@borderpayafrica.com

Part-Time | Remote

The Ghanaian-Diaspora Nursing Alliance / African-Diaspora Nursing Alliance is looking for a part-time, remote Administrative Support Staff member to join our growing team!

If you're organized, detail-oriented, and passionate about supporting a mission-driven healthcare community, this could be the perfect fit for you.

Core Focus:

1. Administrative Support
2. Communication & Coordination
3. Records & Documentation
4. Team & Executive Support
5. Event & Meeting Coordination
6. Scheduling & Time Management

What We Offer:

1. Professional Development
2. Training Support
3. Growth Opportunities & a Dynamic Work Environment

If you have experience supporting healthcare operations, managing administrative tasks, handling patient communication and keeping processes organised, we’d love to hear from you.

This is an opportunity to be part of a forward thinking team where your skills can make a real impact.

📩 Send your updated CV to:

 seemab.shahid@brainshub.co.uk

Executive Assistant & Operations Manager (Real Estate & Personal Brand)

Location: Remote (U.S. Eastern Time) | Full-Time

Pay: $900 to $1200/month, based on experience, plus performance bonuses

About the Role

We’re looking for a highly organized, proactive Executive Assistant to become a right hand in growing multiple businesses. You’ll help build systems, manage real estate operations, and support content and marketing so nothing falls through the cracks. This role spans real estate, content creation, and business operations, and suits someone who solves problems independently and owns projects start to finish.

Key Responsibilities

1. Executive Support: Manage calendar, meetings, travel, and email; track deadlines; build workflows.
2. Real Estate Operations: Manage transactions from contract to closing; coordinate with clients, attorneys, lenders, inspectors, and title companies; maintain CRM; schedule showings, inspections, and closings.
3. Content & Brand: Edit short form video for Instagram, TikTok, and YouTube Shorts; create graphics and captions; manage content calendars; assist with uploads, newsletters, and digital products.
4. Business Operations: Draft emails, proposals, and contracts; manage vendor timelines; conduct research; build SOPs; implement AI tools and automation.

Qualifications

Strong organizational and communication skills, high attention to detail, comfortable working independently, tech savvy, professional and trustworthy with the ability to maintain confidentiality.

Preferred Experience

Real estate transaction coordination, contract prep, video editing (CapCut/Premiere/Final Cut), Canva or Adobe, CRM platforms (Follow Up Boss, KV Core), Google Workspace, project management tools (ClickUp, Asana, Monday, Trello), and AI tools like ChatGPT.

90 Day Success Looks Like

Calendar and business fully organized, transactions on schedule, SOPs in place, content published consistently, and admin load off the business owner’s plate.

Who You Are

You anticipate needs before being asked, bring order to chaos, communicate clearly, and solve problems instead of waiting for instructions.

How to Apply

Send your CV to sm.gooro@gmail.com