Loop VA is expanding, and we’re looking for organised, proactive, and dependable Virtual Assistants to join our growing talent pool.

We’re building a network of skilled Virtual Assistants who can support a variety of businesses across different industries. If you’re passionate about helping businesses stay organised, improve their operations, and deliver excellent client support, we’d love to hear from you.

We’re looking for candidates with experience in one or more of the following:

• Executive Assistance

• Administrative Support

• Calendar & Email Management

• Customer Support

• Social Media Management

• Project Management

• Workflow Automation

• CRM Management

• Lead Generation

• Data Entry

• Internet Research

• Travel Coordination

• Appointment Scheduling

• Document Preparation

• Meeting Coordination

• SOP Documentation

• Basic Bookkeeping

• Canva

• Google Workspace and Microsoft Office

Experience supporting healthcare, counselling, or therapy practices is advantageous but not required.

We’re also looking for candidates with:

• Excellent written English

• Strong attention to detail

• A proactive attitude

• The ability to work independently and communicate professionally

To apply, please send the following to recruitment@loopva.co.uk

• Your CV

• Your portfolio or LinkedIn profile (if available)

• Your current location

• Your years of Virtual Assistant experience

• The industries you’ve previously supported (for example: healthcare, therapy, legal, real estate, e-commerce, coaching, etc.)

• A brief introduction about yourself (3 to 5 sentences)

• Your availability to start

Please use the subject line:

Loop VA Application – Full Name

Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted.

We look forward to hearing from you!

Total Care Dental & Orthodontics is seeking a reliable and professional Virtual Receptionist/Virtual Administrative Assistant to support our dental offices remotely. The ideal candidate will provide exceptional customer service while assisting with scheduling, patient communication, and administrative tasks.

Responsibilities

1. Answer incoming calls professionally.
2. Schedule, confirm, and reschedule appointments.
3. Verify patient information and insurance.
4. Respond to patient calls, texts, and emails.
5. Make outbound calls for confirmations, recalls, and follow-ups.
6. Document patient interactions accurately.
7. Assist with general administrative tasks.

Qualifications

1. Previous receptionist, customer service, or virtual assistant experience.
2. Dental experience is preferred but not required.
3. Excellent English communication skills.
4. Strong organizational and multitasking abilities.
5. Ability to work independently.

Requirements

1. Reliable high-speed internet.
2. Personal computer and headset.
3. Quiet, professional workspace.

Compensation

$6–$9 USD per hour, depending on experience.

How to Apply

Please complete our application using the link below:

SUBMIT APPLICATION HERE

Only applicants who complete the application will be considered.

Our client specializes in providing appliances services, ensuring customer satisfaction through expert maintenance and repair solutions.

Job Description:

Our client is seeking a proactive and organized Dispatcher for their appliances services team. The ideal candidate will thrive in a fast-paced environment and will be responsible for answering phone calls and scheduling technicians to attend appointments. This role requires comfortability working through Zoom with the camera on during the entire shift.

Responsibilities of the role:

• Answer phone calls and provide customer support.

• Schedule technicians for appointments efficiently.

• Maintain organized records and scheduling systems.

• Communicate effectively with both customers and technicians.

Required Experience and Qualifications:

• Experience in a customer service or dispatch role.

• Proficiency in using scheduling software.

• Ability to work comfortably in a fast-paced environment.

• Strong organizational skills.

Preferred Skills:

• Experience in the appliances services industry.

• Familiarity with Zoom and other video conferencing tools.

Personality:

• Proactive and decisive.

• Comfortable with multitasking.

• Excellent communication skills.

Software & Tools

• Zoom

• Scheduling software (specific platform not specified)

Schedule:

Mon to Sat | 8am - 4:30pm EST

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Flexible shift options.

SUBMIT APPLICATION HERE

Client Location: US

Timezone: Central Time

Role Type: Part-time, remote

Working Schedule: 11 AM - 3 PM, Mondays to Fridays

Contract Duration: 1-year, renewable

Client Industry: E-Commerce

Monthly Salary: USD 350

Role Overview

One of our clients is looking for a highly articulate, proactive, and quick-thinking Remote Administrative Operations Assistant to join their team. In this role, you will act as the primary operational support engine for leadership, taking over real-time administrative tasks, calendar structures, and tracking metrics.

This position is heavily communications-driven. Unlike traditional virtual assistant positions, you will not follow a predefined script. Instead, you must possess the verbal confidence and problem-solving agility to place outbound calls, resolve logistics exceptions (such as UPS carrier issues and shipping bottlenecks), manage attorney appointments, and coordinate administrative updates.

Key Responsibilities

1. Unscripted Logistical Outreach: Place outbound calls to resolve logistical challenges, arrange shipping adjustments, coordinate freight pickups, and manage critical updates with shipping carriers (e.g., UPS).
2. Calendar & Appointment Administration: Securely schedule, alter, and confirm appointments with internal staff, vendors, and external entities (such as legal representatives).
3. Data Organization: Input, maintain, and structure core business datasets and operational data blocks cleanly within Microsoft Excel.
4. Account Verification: Represent the firm professionally over the phone, securely detailing account credentials, business addresses, and corporate verifications to clear security checkpoints with vendors.
5. Cross-Functional Syncing: Maintain tight, real-time update channels with the business owner and internal divisions utilizing email and WhatsApp group updates.

Must-Have Requirements

1. Advanced Verbal English: Exceptional, clear, and professional spoken English to manage spontaneous, unscripted phone conversations with U.S. businesses.
2. Agile Problem-Solving: The cognitive flexibility to tackle unique daily issues on the fly without relying on guidelines or operational patterns.
3. Foundational Tech Competency: Comfortable working with spreadsheets (Microsoft Excel), calendar tools, and modern communication suites.
4. High Accountability: Trainable mindset with the ability to master new operational tasks in under an hour.
5. Professional Workspace: A quiet, distraction-free remote home office paired with high-speed internet infrastructure.

Great-to-Have

1. Prior experience in e-commerce workflows, shipping, virtual assistant functions, or trucking/logistics data management.
2. Familiarity with managing business communications inside the United States market.

What You Will Be Doing:

• Manage complex calendars, scheduling, and coordination with clients, advisors, attorneys, bankers, CPAs, and internal teams, ensuring clarity around time zones and preventing scheduling conflicts

• Monitor email threads, draft professional follow-up communications, and track outstanding action items to ensure timely responses and task completion.

• Maintain organized lists of open tasks, deadlines, and priorities while providing proactive reminders and follow-up support to the Founder.

• Organize and manage electronic documents within Google Drive, ensuring proper file structure, labeling, version control, and review of sensitive materials before distribution.

• Support daily business operations by converting voice notes and quick messages into actionable tasks, preparing meeting summaries, and managing recurring administrative responsibilities.

• Maintain a high degree of professionalism, discretion, confidentiality, and reliability while building positive relationships with clients, partners, and stakeholders.

Required Skills & Experience:

• Minimum of 5 years of experience as an Executive Assistant, Founder's Assistant, Operations Assistant, Administrative Assistant, Legal Assistant, or in a similar support role.

• Exceptional written communication, organizational, and follow-up skills.

• Advanced proficiency with Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets.

• Prior experience supporting founders, executives, entrepreneurs, family offices, attorneys, CPAs, financial professionals, or leaders within professional services environments is strongly preferred.

• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.

• Highly proactive, resourceful, and capable of anticipating needs before they arise.

SUBMIT APPLICATION HERE

We're looking for a Data Entry Specialist who takes pride in accuracy, organization, and attention to detail. While the work involves managing information and maintaining records, it's about much more than entering data. It's about helping teams stay informed, supporting smooth operations, and ensuring that important information is accurate and accessible when it's needed most.

If you're someone who enjoys staying organized, working independently, and contributing to the success of a team through reliable and high-quality work, we'd love to hear from you.

What You'll Do

Enter, update, and maintain information in company databases and systems with a high level of accuracy.

Review records for completeness and identify any missing or inconsistent information.

Organize and manage digital files and documents to ensure information is easy to locate and access.

Perform routine quality checks to help maintain data accuracy and integrity.

Collaborate with team members to clarify information and resolve discrepancies when needed.

Assist with generating reports and retrieving information for internal teams.

Maintain confidentiality and handle sensitive information with professionalism and care.

Support various administrative tasks as business needs evolve.

What We're Looking For

Strong attention to detail and a commitment to producing accurate work.

Excellent organizational and time-management skills.

Ability to work independently while also collaborating effectively with a team.

Comfort working with computers, databases, and Microsoft Office applications.

Strong written and verbal communication skills.

A proactive mindset and willingness to learn new systems and processes.

Previous data entry, administrative, or office support experience is helpful but not required.

What Success Looks Like

Success in this role means being someone the team can rely on. You consistently maintain accurate records, help keep information organized, and contribute to efficient day-to-day operations. Your work behind the scenes enables others to make informed decisions and serve customers effectively.

Why Join Us

We believe every role contributes to the success of our organization, and this position is no exception. You'll be part of a supportive team that values accuracy, collaboration, and continuous improvement. We offer an environment where your contributions are recognized, your growth is encouraged, and your work truly makes a difference.

If you're detail-oriented, dependable, and enjoy creating order from information, we'd love the opportunity to meet you.

SUBMIT APPLICATION HERE 

We're looking for an Administrative Assistant who enjoys helping others stay organized, productive, and focused on what matters most. This role is ideal for someone who takes pride in being dependable, detail-oriented, and proactive.

As an Administrative Assistant, you'll be an important part of our team's success. You'll help keep daily operations running smoothly, support colleagues across the organization, and create a positive experience for both internal and external stakeholders. While some days may be fast-paced and unpredictable, your ability to stay organized and adaptable will make a meaningful difference.

If you enjoy coordinating details, solving problems, and being the person others can count on, we'd love to meet you.

What You'll Do

1. Provide day-to-day administrative support to team members and leadership.
2. Manage calendars, schedule meetings, and coordinate appointments.
3. Prepare correspondence, reports, presentations, and other documents as needed.
4. Answer and direct phone calls, emails, and inquiries in a professional and welcoming manner.
5. Organize and maintain digital and physical files to ensure information is accurate and easily accessible.
6. Assist with meeting preparation, including scheduling, agendas, materials, and follow-up tasks.
7. Coordinate travel arrangements and support expense reporting when required.
8. Order office supplies and help maintain an organized work environment.
9. Support special projects and assist with other administrative tasks as business needs evolve.

What We're Looking For

1. Strong organizational skills and excellent attention to detail.
2. The ability to manage multiple priorities while maintaining accuracy and professionalism.
3. Excellent verbal and written communication skills.
4. A positive attitude and a willingness to help wherever needed.
5. Strong problem-solving skills and the ability to work independently.
6. Proficiency with Microsoft Office Suite and other common business applications.
7. Previous administrative, office support, or customer-facing experience is preferred but not required.

What Success Looks Like

Success in this role means being a trusted resource for the team. You're someone who helps create order, keeps important tasks moving forward, and ensures that details don't fall through the cracks.

Your work helps others stay focused on their responsibilities because they know they can rely on your support, organization, and professionalism.

Why Join Us

We believe that great organizations are built by people who support one another. You'll be joining a team that values collaboration, respect, and continuous growth. Your contributions will be recognized, your ideas will be welcomed, and you'll have opportunities to develop your skills while making a meaningful impact every day.

If you're someone who enjoys helping others succeed, takes pride in staying organized, and thrives in a supportive environment, we'd love to hear from you.

How to Apply

If this opportunity aligns with your experience and interests, please submit your resume along with a brief introduction highlighting what excites you about the role. We look forward to learning more about you.

SUBMIT APPLICATION HERE 

1. Lead, mentor, and manage the day-to-day operations of the Customer Service team.
2. Train and develop team members to ensure they have the tools and knowledge to perform at their best.
3. Act as an escalation point for complex or high-priority customer issues, working closely with customers to resolve concerns efficiently.
4. Monitor customer interactions and feedback to identify trends, opportunities for improvement, and potential areas of innovation.
5. Work with cross-functional teams (Sales, Marketing, Design, and Operations) to ensure customer expectations are met and exceeded.
6. Develop and implement best practices for customer service processes and workflows.
7. Analyze customer service metrics to track team performance and customer satisfaction, providing regular reporting to leadership.
8. Drive initiatives to enhance customer loyalty, satisfaction, and retention.
9. Create and maintain detailed customer service documentation, FAQs, and knowledge base content.
10. Foster a positive, solution-oriented work environment, ensuring the team feels supported and empowered.

Qualifications

1. 5+ years of experience in customer service, with at least 2 years in a leadership or managerial role.
2. Strong experience managing a team and fostering a collaborative, customer-centric culture.
3. Excellent communication skills, both written and verbal, with the ability to engage clients and teams effectively.
4. Experience working with startups, e-commerce, fashion, or apparel/product manufacturing preferred.
5. Strong problem-solving and conflict resolution skills.
6. Ability to work under pressure and manage multiple priorities in a fast-paced environment.
7. Familiarity with customer service platforms and CRM tools.
8. A passion for delivering exceptional service and building lasting client relationships.
9. Prior experience in a creative or design-driven environment is a plus.
10. Strong organizational skills and attention to detail.
11. Willingness to work US business hours.
12. Required language(s): English

💡THE/STUDIO’s Company Values

1. Intellectually curious - possesses a natural disposition and comfort to ask questions, challenge the status quo, and a desire to ‘get to the bottom of things’ if they see something not quite right
2. Self-motivated with a meaningful reason to deliver excellence
3. Good communication skills that enhance collaboration, minimize misunderstandings, and at a frequency that is appropriate for a remote team
4. Radical candor - Coachable, accepting of constructive negative feedback and willing to provide constructive negative feedback where applicable
5. Operates with a level of urgency - values immediate action where prudent, enables quick decision-making, swift problem-solving, and seizing opportunities in a dynamic business environment
6. Natural customer centricity - has an affinity to always start their train of thought or analysis with the customer’s perspective, bias towards talking to the customer to understand them
7. Results-driven - focuses on achieving and exceeding measurable objectives

🔎 Our Typical Hiring Process

1. Submit an application. IMPORTANT: Please submit your resume/CV in English
2. Initial Chat with Founder/CEO
3. Hiring Manager Interview
4. Assessment/Case Study
5. Final Interview
6. Reference Check
   

Note that every role is different, so the process may vary depending on the requirements of the role. Regardless of the result, we always inform candidates via email.

SUBMIT APPLICATION HERE