Your Startup Operations is a boutique agency providing operational services to small businesses. We work primarily with small business owners in the United States and our vision is to give power to the people who own small businesses by delivering white glove service while maintaining flexibility, care and affordability.

A Note on Our Clients

We are proud to serve a diverse roster of clients across many different industries. Because of this, the role described below outlines the core competencies required for a General Virtual Assistant. While this description covers the foundational administrative work, specific details regarding your potential client’s industry, unique workflows, and specialized tools will be discussed in detail during the interview process. We aim to match your specific strengths with the client that suits you best.

Our Score Values

Solution-focused: Think critically and propose solutions independently.

Curiosity: Ask questions and actively seek understanding.

Ownership: Take full accountability and responsibility for your role.

Resourcefulness: Use all available resources to solve challenges or answer questions.

Excellence: Deliver high-quality work and exceptional results.

Who You Are

• We are looking for a versatile, highly organized professional to join our network. You are the type of person who can jump into new environments and create order.

• Executive Presence: You have excellent communication skills and conduct yourself with professional maturity.

• Detail-Oriented: You possess exceptional organizational skills and a keen attention to detail.

• Adaptable: You implement feedback quickly and can support clients across various industries.

• Tech-Savvy: You are comfortable learning new software and navigating different digital tools.

Role Requirements

• Pristine English proficiency (Written and Verbal).

• 2+ years working with clients from the United States.

• 2+ years of virtual assistant experience (or relevant administrative experience).

• Must have a reliable backup internet connection.

• Experience with a variety of CRM tools and G-Suite.

• Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB).

• A Computer:

• At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher.

• Operating system: Windows 11 or higher / macOS 13 or higher.

• Working camera and microphone.

Responsibilities

As a General Virtual Assistant, you will support client operations to ensure their business runs smoothly. While specific tasks may vary based on the client, core responsibilities include:

• Inbox & Calendar Management: Proactively managing email correspondence, filtering noise, and scheduling meetings across multiple time zones.

• Communication: Acting as the primary point of contact for the client, handling calls, liaising with stakeholders, and maintaining executive presence in all interactions.

• General Administration: Assisting with various operational tasks, data entry, CRM updates, and digital file management/organization.

• Meeting Support: Preparing meeting agendas, taking minutes during calls, and tracking follow-up action items to ensure nothing falls through the cracks.

• Travel & Logistics: Researching and booking flights, accommodations, and transportation, as well as managing complex itineraries.

• Document Creation: Drafting, editing, and formatting documents, spreadsheets, and slide presentations.

• Research & Projects: Conducting internet research on competitors or vendors and assisting with special ad-hoc projects.

• Execution: Following standard operating procedures (SOPs) and completing daily tasks with high accuracy, while remaining flexible enough to handle "other duties as assigned" as the business evolves.

Benefits

• Effective immediately:

7 paid company holidays

Company social events & game nights

Bi-monthly team training

• After 3 months:

1 local holiday choice per year

$100/year professional development allowance

One-time $50 workspace reimbursement

10 days PTO / 3 sick days per year

• After 1 year:

Healthcare reimbursement up to $50/month (eligible expenses)

An additional one-time $50 workspace reimbursement

Possible year-end bonus (company discretion)

Please click HERE to apply.

We're looking for a sharp, reliable right-hand man to the founder- a person who plans two steps ahead, makes sure nothing falls through the cracks, and that the work doesn't stop.

What you will do:

1. Email and calendar management (you take ownership, you don't wait for orders)
2. Preparation for meetings and follow-up (with the help of AI tools)
3. Operational rhythm: weekly sync, monitoring of deadlines, vendors and associates
4. Follow up of leads and sales (Go High Level), referrals, events
5. Bookkeeping and accounts receivable (QuickBooks or similar)
6. Reports, SOPs, presentations and client documents

What we are looking for:

1. 5+ years of experience as an EA / Operations Coordinator (ideally with a US founder)
2. A true planner who brings solutions, not questions
3. Excellent written and spoken English
4. Experience with CRM, funnels and automation
5. Fast and fluent work with AI tools (ChatGPT, Claude...)
6. High discretion and independence

Details:

📍 Remote 

🕐 Full-time, overlapping 8:00–18:00 Pacific

💰 $800-$1,200/month (depending on experience)

📈 Possibility of advancement to Chief of Staff position

Fast pace, high standards, radical candor and realistic room for growth.

How To Apply

👉 Interested? Send a short message about relevant experience and the tools you are strongest in to milica@leadersadapt.com

We’re Founders Arm, a recruitment partner connecting top talent with leading US startups.

We are seeking an Virtual Assistant to support a US founder with executive-level coordination, scheduling, and operational support. This role is ideal for professionals seeking remote international experience and growth into strategic administrative or executive roles.

Salary: $500–$600 USD/month

Type: Full-time

Key Responsibilities

1. Manage calendar, meetings, and executive correspondence
2. Prepare, organize, and maintain documents and reports
3. Conduct research and provide structured insights
4. Coordinate follow-ups and action items efficiently
5. Support day-to-day executive and administrative operations

Candidate Profile

1. Fluent in English, both written and spoken
2. Highly organized, proactive, and reliable
3. Strong attention to detail and ability to manage multiple tasks
4. Comfortable with Google Workspace, Slack, Notion, and other collaboration tools
5. Able to coordinate with US working hours

Why This Role

1. Earn in USD while gaining remote international experience
2. Work directly with a US founder in a strategic support role
3. Gain exposure to international startup operations
4. Build transferable skills for higher-level executive or administrative roles

Life Sanctuary™ | Breathe to Thrive™ | Lethabo Beauty Corner™

Are you passionate about wellness, personal growth, mindfulness, healing, community building, and creating positive impact?

We are looking for a dedicated and enthusiastic Volunteer Remote Virtual Assistant to support the growth of our global wellness initiatives.

This is an opportunity to gain valuable experience, contribute to meaningful work, and help create compassionate spaces for restoration, wellbeing, and human flourishing.

Position Details

Position: Remote Virtual Assistant

Location: Remote / Work From Anywhere

Commitment: Flexible Hours

Duration: Flexible

Company Description Lethabo Beauty Corner is a dynamic holistic beauty and wellness hub based in Francistown, Botswana, dedicated to enhancing well-being and restoring confidence through inclusive, high-quality self-care experiences. The business offers a wide range of professional services, including virtual wellness - Reiki Healing, breathworks; therapeutic massage, advanced facials, nail care, waxing, makeup artistry, wig rental, and mobile spa services. It also integrates fitness and mental wellness programs such as yoga, pilates, meditation, zumba, aerobics, and personal training to support holistic wellness and stress relief. Lethabo Beauty Corner focuses on accessible and affordable wellness for busy professionals, women, youth, and underserved communities, supported by its Lethabo Naturals line of natural and natural treatments. The company is expanding into community wellness outreach, social impact partnerships, and scalable wellness solutions, collaborating with corporate wellness programs, NGOs, health and beauty brands, and event planners.

Role Description Responsibilities

You may assist with:

1. Social media management
2. Content creation and scheduling
3. Community engagement
4. Administrative support
5. Email and WhatsApp communication
6. Research and market analysis
7. Event and wellness session coordination
8. Graphic design and digital marketing support
9. Wellness program administration

Qualifications & Requirements

We welcome applicants who are:

1. Passionate about wellness, wellbeing, and personal growth
2. Organized, reliable, and professional
3. Compassionate and respectful
4. Creative and willing to learn
5. Comfortable working remotely
6. Able to communicate effectively
7. Able to commit a few flexible hours per week
8. Proficient in basic computer applications and social media platforms

Preferred but not required:

1. Experience in administration, marketing, social media, customer service, wellness, healthcare, education, or community development
2. Certificate, diploma, degree, or relevant practical experience

What You Will Gain

1. Practical work experience
2. Professional mentorship
3. Experience in the wellness industry
4. Leadership and project experience
5. Networking opportunities
6. Certificate of Appreciation
7. Opportunity to contribute to meaningful global impact
8. Personal and professional growth

How to Apply

LinkedIn Application

or

 2. Please send your application letter with:

• Your full name

• Country of residence

• Area(s) of interest

• Qualification, Skills and experience (if any)

• A brief statement explaining why you would like to volunteer with us

Email: infolethabobeautycorner@gmail.com

Important Information

Only shortlisted and successful candidates will be contacted within 14 days of application submission.

For updates and to learn more about our wellness mission, please follow our Facebook page:

Facebook: https://www.facebook.com/Lethabospa

Life Sanctuary™

Honor the light within. Nurture the life within.

Breathe to Thrive™

Breathe. Restore. Thrive. Glow.

Lethabo Beauty Corner™

Restore the Body. Reclaim the Mind.

About the role

We are looking for a rare find a highly capable, self directed Virtual Assistant who can wear many hats without dropping any of them. This role starts part-time, with a clear path to full-time for the right person who proves their skills and earns trust fast.

You will be working with a health and wellness client based on the Gold Coast, so you must be comfortable operating in the Australian Eastern time zone and have a solid understanding of privacy obligations in a medical or psychology context.

What you must bring

1. Website design and management -- you can build, update, and optimise without hand holding
2. Online course creation -- from content structure to platform setup and delivery
3. Etsy store management -- product listings, SEO, fulfilment coordination
4. Canva graphic design -- professional quality assets, social media graphics, course materials
5. Project management -- you keep things moving without being chased
6. AI native -- you actively use AI tools in your workflow and stay ahead of what's possible
7. Claude Code or equivalent -- comfortable building or iterating on websites using AI assisted development

Who you are

1. A self-starter who spots what needs doing and does it
2. Efficient -- you produce great work without burning unnecessary time
3. Reliable and responsive during AEST business hours
4. Someone who takes ownership rather than waiting for instructions
5. Genuinely excited by AI and always exploring what's next

The opportunity

This is not a task ticker role. We are looking for a long term partner who grows with the business. Prove yourself part-time and the door to full-time is open. The right person will have real influence on how the brand shows up online.

IMPORTANT: To apply

SUBMIT APPLICATION HERE 

REMOTE

We are looking for an organized and reliable Virtual Assistant to join our team

QUALIFICATIONS:

1. Bachelor's degree or higher in Business Administration, Management, Communications, or a related field.
2. At least one (1) to two (2) years of experience in a similar virtual assistant or administrative support role.
3. Excellent communication and time management skills.
4. High level of attention to detail and confidentiality.
5. Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools.

RESPONSIBILITIES:

1. Provide remote administrative and operational support.
2. Manage calendars, emails, and appointments.
3. Prepare reports, presentations, and documentation.
4. Conduct online research and data management.
5. Coordinate meetings and support day-to-day business activities.

HOW TO APPLY

Interested and qualified applicants should submit their CV and cover letter to:

info@thehirehub.co

Subject Line: Application for Virtual Assistant

Only shortlisted candidates will be contacted.

REMOTE

We are looking for a motivated and results-driven Sales Associate to join our team

QUALIFICATIONS:

1. Bachelor's degree or higher in Business Administration, Marketing, Sales, or a related field.
2. At least one (1) to two (2) years of experience in a similar sales support role.
3. Strong interpersonal and customer service skills.
4. Excellent organizational and analytical abilities.
5. Proficiency in Microsoft Office applications and CRM systems

RESPONSIBILITIES:

1. Provide administrative and operational support to the sales team.
2. Prepare quotations, proposals, and sales documentation.
3. Maintain customer databases and sales records.
4. Coordinate with clients and internal departments to facilitate sales processes.
5. Assist in preparing sales reports and performance analyses.

HOW TO APPLY

Interested and qualified applicants should submit their CV and cover letter to:

info@thehirehub.co

Subject Line: Application for Sales Associate

Only shortlisted candidates will be contacted.

REMOTE

We are looking for a detail-oriented and organized Administration and Operations Executive to join our team.

QUALIFICATIONS:

1. Bachelor's degree or higher in Business Administration, Management, Operations Management, or a related field.
2. At least one (1) to two (2) years of experience in a similar administrative or operations role.
3. Strong organizational and problem-solving skills.
4. Ability to manage multiple tasks and meet deadlines.
5. Excellent written and verbal communication skills.

RESPONSIBILITIES:

1. Oversee administrative and operational activities.
2. Coordinate office procedures and support businessoperations.
3. Maintain records, reports, and documentation.
4. Assist with procurement, scheduling, and resourcemanagement.
5. Ensure compliance with company policies andoperational procedures.

HOW TO APPLY

Interested and qualified applicants should

submit their CV and cover letter to: info@thehirehub.co

Subject Line: Application for Administration and Operations Executive

Only shortlisted candidates will be contacted.

Virtual Assistant (Administrative & Operations Support)

💰 Salary: $600–$800/month 

🌍 Location: Fully Remote

We're seeking a highly organized professional with experience in:

• Administrative & operational support

• Microsoft Excel & Office 365

• CRM/project management tools

• Client communication and document management

If you're looking for a long-term opportunity with a fast-growing team, we'd love to hear from you.

📩 Apply Now

SUBMIT APPLICATION HERE

Candidates should have a clear, neutral English accent that aligns well with communicating with US clients.