The role entails managing various financial aspects of the company, including sales and receivables, purchases and payables, tax declarations, petty cash administration, fixed assets, general ledger, reconciliations, and account analysis. It requires meticulous attention to detail, effective communication skills, proficiency in MS Excel, analytical abilities and time management.

Responsibilities

1.1. Sales & Receivable

Handle customer account creation

Create sales jobs

Issue sales invoices

Analyze and cost jobs so as to pass COGS accounting entries

Issue daily receivable reports and highlight ageing and overdue invoices

Maintain customer data including contact details, etc

Undertake periodic customer balance confirmations/reconciliations mandatorily at year end and at least two other times per year per customer

1.2. Purchases & Payables

Handle supplier account creation

Book supplier invoices applying job allocation principles

Analyze book invoices applying appropriate transaction classes to them

Laisse with departments and spending officers to gather, prepare and issue daily Account Payables report

Obtain WHT exemption letters and VAT dispensation letters from suppliers with special dispensations/exemptions from GRA

Maintain supplier data including contact details, etc

Undertake periodic supplier balance confirmations/reconciliations mandatorily at year end and as and when necessary

1.3. Tax Declarations

Prepare monthly VAT & Levies returns for approval and filing in order to meet the statutory deadlines

Prepare monthly supplier withholding tax returns for approval and filing in order to meet the statutory deadline.

Prepare monthly supplier PAYE returns for approval and filing in order to meet the statutory deadlines

Prepare monthly supplier pension contribution returns for approval and filing in order to meet the statutory deadlines

Maintain file for Company Income Taxes (CIT) paid and assist in the CIT assessment and filing of the approved returns in order to meet the statutory deadlines

1.4. Petty cash administration

Administer petty cash making sure expenditures are based on required approvals and all transactions are well accounted for

1.5. Fixed Assets & General Ledger

Prepare recurring prepaid transactions & maintain monthly prepayment 

Prepare recurring accrual transactions & maintain monthly prepayment schedule

Label fixed assets and maintain a separate fixed assets voucher(transaction) file to support the Fixed Assets Register

1.6. Reconciliations and Account Analysis

Conduct bank reconciliations

Analyze inventory in store and in-transit accounts

Ascertain control accounts match with detail and summary listings

Ascertain foreign currency assets and liabilities account balances match with the month end exchange rates

Skills:

2.1. Attention to detail to ensure consistency, accuracy and completeness of financial information

2.2. Ability to communication to understand stakeholders and to get the job done with precision and quality 2.3. Ability to use MS suite especially MS. excel to work

2.4. Analytical - Able to read in-between the lines and close missing links or gaps in order to conform financial information to accounting standards and regulations

2.5. Ability to prioritize and manage time to meet deadlines

2.6 Ability to drive is an advantage

Qualifications

3.1. A degree in accounting or similar

3.2. Two (2) or more years of relevant experience

3.3. Self-motivated and ability to adapt to change

3.4 Excellent verbal and written communication skills

4. Compensation:

Negotiable, Medical Cover, Insurance

To Apply, please submit your CV with a cover letter outlining your relevant experience and qualifications to careers@bluestonegoc.com by March 4, 2024.