Executive Assistant & Operations Manager (Real Estate & Personal Brand)

Location: Remote (U.S. Eastern Time) | Full-Time

Pay: $900 to $1200/month, based on experience, plus performance bonuses

About the Role

We’re looking for a highly organized, proactive Executive Assistant to become a right hand in growing multiple businesses. You’ll help build systems, manage real estate operations, and support content and marketing so nothing falls through the cracks. This role spans real estate, content creation, and business operations, and suits someone who solves problems independently and owns projects start to finish.

Key Responsibilities

1. Executive Support: Manage calendar, meetings, travel, and email; track deadlines; build workflows.
2. Real Estate Operations: Manage transactions from contract to closing; coordinate with clients, attorneys, lenders, inspectors, and title companies; maintain CRM; schedule showings, inspections, and closings.
3. Content & Brand: Edit short form video for Instagram, TikTok, and YouTube Shorts; create graphics and captions; manage content calendars; assist with uploads, newsletters, and digital products.
4. Business Operations: Draft emails, proposals, and contracts; manage vendor timelines; conduct research; build SOPs; implement AI tools and automation.

Qualifications

Strong organizational and communication skills, high attention to detail, comfortable working independently, tech savvy, professional and trustworthy with the ability to maintain confidentiality.

Preferred Experience

Real estate transaction coordination, contract prep, video editing (CapCut/Premiere/Final Cut), Canva or Adobe, CRM platforms (Follow Up Boss, KV Core), Google Workspace, project management tools (ClickUp, Asana, Monday, Trello), and AI tools like ChatGPT.

90 Day Success Looks Like

Calendar and business fully organized, transactions on schedule, SOPs in place, content published consistently, and admin load off the business owner’s plate.

Who You Are

You anticipate needs before being asked, bring order to chaos, communicate clearly, and solve problems instead of waiting for instructions.

How to Apply

Send your CV to sm.gooro@gmail.com

Location: Remote 💵 Full-Time

We’re looking for an organized and professional Administrative Assistant to provide daily administrative and client support.

Responsibilities 

• Process applications and manage client records. 

• Confirm appointments and handle calls.

• Maintain files, documents, and accurate records. 

• Manage emails, reminders, and follow-ups. 

• Provide daily administrative and ad hoc support.

Requirements 

• Proficiency in Microsoft Excel. 

• Excellent communication skills. 

• Strong organizational abilities. 

• Professional and friendly demeanor. 

• Ability to work independently and with a team. 

• Administrative experience is an asset.

💌 How to Apply Send your CV to safiya.phillip@myguardiangroup.com

About Chore

Chore exists to kill admin so founders can "Chore No More" and build their dreams. We are the end of admin. We are the future. We are the better world for everyone.

 We exist to make every startup in the world successful. The more startups that exist, survive and thrive, the better the world we all get to live in. We work behind the scenes to help our clients win.

 We like efficiency. We geek out on checklists. We're transparent with each other and with our clients. We're professional, inclusive and autonomous, and we're building a culture that's trust-based, genuinely fun, and pushes each of us to keep learning.

 Check out more of what we do here: www.hirechore.com

The Role

We're looking for a driven person to join our team of Operations Specialists - the main conduit through which all of our clients' back-office operations run, including Human Resources, Finance, Payroll and Compliance. 

As an Operations Specialist, you work directly with US startup founders to project manage their most critical operational matters. You work alongside a Chief Chore Officer, who owns the relationship - you own the operations. In short: you're the point person who keeps the lights on.

These responsibilities are often tactical. But tactical doesn't mean thoughtless - and as you build trusted relationships with the founders you support, the work becomes strategic too. Our best Operations Specialists end up being the person a founder calls first.

Some Examples Of The Work We Do

Tactical responsibilities still require judgment and thoughtfulness - “can you work with our accountant to get taxes filed?” or “can you get this NDA out to a customer and coordinate if there are any issues?”

Work that gets genuinely strategic - e.g., “how should I think about compensation and benchmarks for my company?” We’ve seen this organically happen at times, when OPs have built a trusted relationship with clients.

Research and problem-solving for back-office edge cases. An unusual filing. A regulator with an unhelpful website. A vendor who's gone quiet. Something that has genuinely never come up before. You go and find the answer

Choosing tools and vendors, with the cost in mind. Our clients are early-stage and often bootstrapped. You research the options, compare them properly, and recommend what actually fits their budget - not the biggest name in the market. We expect you to know what things cost and to raise it before anyone asks you to.

Contributing to our knowledge base. Internal, client-facing, and public-facing. Every startup on earth reinvents the wheel on HR, Finance and Legal Ops, and it drives us crazy. We're building a reusable source of wisdom and best practice - and what you learn goes into it, so nobody has to solve the same problem twice.

Internal projects that make Chore stronger. SOPs, systems, dashboards, operational improvements - scoped, executed and delivered by you.

One note on scope: unlike an internal Chief of Staff, this role doesn't extend into bespoke areas like go-to-market, analytics or partnerships.

What We're Looking For

Required

3+ years of work experience that includes interfacing with clients or external parties. This is required, not preferred. What matters most is that you were the person responsible for outcomes, not a contributor to someone else's.

Strongly preferred

HR, Payroll, Finance or Compliance operations experience (We're not looking for a recruitment or sales background)

And you're probably a fit if…

You're a total geek for better processes - more standardisation, and reinventing things just enough to make them more efficient.

Ticking items off your list while thinking "how could I do this more efficiently?" brings a smile to your face. There's always more to do for clients, and you thrive on getting things done

You're obsessed with using AI and technology to work smarter - you don't wait to be told about a new tool, you've usually already tested it

You love building deep, trusting relationships with dynamic founders across many industries

You're smart, detail-oriented, a natural context-switcher, with GREAT communication skills

You have a deep dedication to client service and doing right by people - going above and beyond to make sure our clients love us

You can focus in stressful situations and prioritise almost automatically

You're open to giving and receiving feedback, up, down and sideways, using the Radical Candor method

You start solving before you start asking. When something breaks and there's nobody available, you get going. You escalate with a recommendation, not a question

You don't mind the unsexy part of running a startup - dealing with regulators (including waiting on hold forever for them to pick up), managing employee offboardings, and basically doing the "startup plumber" work. It might smell, but a strong back office is foundational to success

You want to join a passionate, fun and kind team for the long term (2+ years). This role might be a stepping stone, and we celebrate our team members' growth - but if you apply, our assumption is that you'd prefer a job you can see yourself in for several years over one you expect to leave within twelve months

 Nice to have, not required

An understanding of bookkeeping, accounting, or early-stage startup finance

Comfort with ClickUp, Slack, Notion, and Google Suite

🎁 Why This Role Is Special

You will run real companies behind the scenes. Very few roles give you this much impact this early

You get ownership from day one. From the moment you start, you are running real systems for real companies - not shadowing or waiting to be handed responsibility

You get rare visibility. You'll see how multiple US startups actually operate behind the scenes. Operators almost never get this

You work with sharp, ambitious teammates who care deeply about doing things well

You will grow faster than you imagined - start by partnering with experienced Chief of Staffs

💵 Compensation & Logistics

Compensation. We believe in full transparency. Below is what we pay by market, with quarterly bonuses of up to 30% based on performance.

India - $12K USD/year

Africa - $10.4K USD/year

LATAM - $13K USD/year

Note: we do not negotiate as we believe it is biased against various groups and creates poor dynamics. Instead, we pay and promote based on performance and meeting clearly defined metrics.

Equity. All team members receive equity. Further grants are awarded based on performance and tenure.

Benefits (all eligible after you complete the 60-day probation period)

Up to $250/month WFH stipend

Up to $50/month wellness stipend

Location. We're remote-first and proud of it. If you're good with our compensation and US working hours, the world is yours.

Schedule. US business hours, Eastern or Pacific Time. This is mandatory and it can be challenging. If you can't consistently work EST or PST hours, this role won't be a good fit.

🦨 Read Before Applying

We believe in being upfront about the hard parts.

US hours are required and can be demanding. This may not be suitable for everyone

Remote work has real challenges. You need reliable WiFi, power backup, and a quiet workspace

High ambiguity. You must create structure, not wait for it

Extreme context-switching. You'll juggle multiple clients, internal stakeholders and projects at the same time

Feedback fluency. You must be comfortable giving and receiving feedback up, down and sideways

High ownership. Minimal hand-holding. You are expected to self-manage

Client-facing pressure. Founders move fast and expect clarity

60-day fully paid probation period. We want everyone to feel set up for success from day one. In your first 60 days, success looks like confidently owning and running core client workflows with minimal oversight and communicating proactively with clients and teammates.

If this energizes you rather than intimidates you, you're probably a great fit.

❤️ Our Values

Delight All Stakeholders. Make work feel easier, clearer and more thoughtful for clients, teammates and yourself

Meritocracy. We reward value created - not longevity

Experiment & Adapt. Try things, learn fast, improve continuously

Assume Good Intentions. Take feedback well. Fix things proactively. Be a force multiplier

📝 How to Apply [READ CAREFULLY]

Please read this section carefully - following the instructions is part of how we assess applications.

Your application has two parts. Both are required.

Step 1 - Record a short video

Record one video, no longer than 3 minutes, answering these two questions:

1. Why is this role not a good fit for most people, and why is it for you?

2. Pick something from the last three years that was yours to lead on your own - not something you supported someone else on. Tell us what you decided, who else was involved and what they did, and what it cost or saved.

A few notes:

Answer both questions in a single video (loom preferred)

We're not judging production quality - we want to hear how you think

We appreciate the use of AI. We don't want AI-generated answers (trust us, we can tell). Tell us your story, in your own words, please.

Step 2 - Submit the application form

(Only once your video is recorded

Form: https://levy.clickup.com/forms/42034173/f/182rzx-2152553/X00JSW8E6JY71N2O87

When sharing your resume, please name as follows: Firstname.Lastname.OS - Resume - for example, Jane.Doe.OS - Resume. PDF preferred.

What Happens Next

We move quickly, and we'd rather you know exactly what's coming:

We review your application and video - usually within a week

A 20-minute screening call, so we can get to know you

A paid case study - 1 to 2 hours of work, with 72 hours to complete it. You'll receive a payment for your time

Four interviews, to meet different team members including a Chief Chore Officer (30 mins), a current Operations Specialist (30 mins), our head of Client Operations (30 mins) and finally our CEO (15 mins)

Offer rollout

We aim to go from application to decision in around three weeks.

Your Startup Operations is a boutique agency providing operational services to small businesses. We work primarily with small business owners in the United States and our vision is to give power to the people who own small businesses by delivering white glove service while maintaining flexibility, care and affordability.

A Note on Our Clients

We are proud to serve a diverse roster of clients across many different industries. Because of this, the role described below outlines the core competencies required for a General Virtual Assistant. While this description covers the foundational administrative work, specific details regarding your potential client’s industry, unique workflows, and specialized tools will be discussed in detail during the interview process. We aim to match your specific strengths with the client that suits you best.

Our Score Values

Solution-focused: Think critically and propose solutions independently.

Curiosity: Ask questions and actively seek understanding.

Ownership: Take full accountability and responsibility for your role.

Resourcefulness: Use all available resources to solve challenges or answer questions.

Excellence: Deliver high-quality work and exceptional results.

Who You Are

• We are looking for a versatile, highly organized professional to join our network. You are the type of person who can jump into new environments and create order.

• Executive Presence: You have excellent communication skills and conduct yourself with professional maturity.

• Detail-Oriented: You possess exceptional organizational skills and a keen attention to detail.

• Adaptable: You implement feedback quickly and can support clients across various industries.

• Tech-Savvy: You are comfortable learning new software and navigating different digital tools.

Role Requirements

• Pristine English proficiency (Written and Verbal).

• 2+ years working with clients from the United States.

• 2+ years of virtual assistant experience (or relevant administrative experience).

• Must have a reliable backup internet connection.

• Experience with a variety of CRM tools and G-Suite.

• Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB).

• A Computer:

• At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher.

• Operating system: Windows 11 or higher / macOS 13 or higher.

• Working camera and microphone.

Responsibilities

As a General Virtual Assistant, you will support client operations to ensure their business runs smoothly. While specific tasks may vary based on the client, core responsibilities include:

• Inbox & Calendar Management: Proactively managing email correspondence, filtering noise, and scheduling meetings across multiple time zones.

• Communication: Acting as the primary point of contact for the client, handling calls, liaising with stakeholders, and maintaining executive presence in all interactions.

• General Administration: Assisting with various operational tasks, data entry, CRM updates, and digital file management/organization.

• Meeting Support: Preparing meeting agendas, taking minutes during calls, and tracking follow-up action items to ensure nothing falls through the cracks.

• Travel & Logistics: Researching and booking flights, accommodations, and transportation, as well as managing complex itineraries.

• Document Creation: Drafting, editing, and formatting documents, spreadsheets, and slide presentations.

• Research & Projects: Conducting internet research on competitors or vendors and assisting with special ad-hoc projects.

• Execution: Following standard operating procedures (SOPs) and completing daily tasks with high accuracy, while remaining flexible enough to handle "other duties as assigned" as the business evolves.

Benefits

• Effective immediately:

7 paid company holidays

Company social events & game nights

Bi-monthly team training

• After 3 months:

1 local holiday choice per year

$100/year professional development allowance

One-time $50 workspace reimbursement

10 days PTO / 3 sick days per year

• After 1 year:

Healthcare reimbursement up to $50/month (eligible expenses)

An additional one-time $50 workspace reimbursement

Possible year-end bonus (company discretion)

Please click HERE to apply.

Life Sanctuary™ | Breathe to Thrive™ | Lethabo Beauty Corner™

Are you passionate about wellness, personal growth, mindfulness, healing, community building, and creating positive impact?

We are looking for a dedicated and enthusiastic Volunteer Remote Virtual Assistant to support the growth of our global wellness initiatives.

This is an opportunity to gain valuable experience, contribute to meaningful work, and help create compassionate spaces for restoration, wellbeing, and human flourishing.

Position Details

Position: Remote Virtual Assistant

Location: Remote / Work From Anywhere

Commitment: Flexible Hours

Duration: Flexible

Company Description Lethabo Beauty Corner is a dynamic holistic beauty and wellness hub based in Francistown, Botswana, dedicated to enhancing well-being and restoring confidence through inclusive, high-quality self-care experiences. The business offers a wide range of professional services, including virtual wellness - Reiki Healing, breathworks; therapeutic massage, advanced facials, nail care, waxing, makeup artistry, wig rental, and mobile spa services. It also integrates fitness and mental wellness programs such as yoga, pilates, meditation, zumba, aerobics, and personal training to support holistic wellness and stress relief. Lethabo Beauty Corner focuses on accessible and affordable wellness for busy professionals, women, youth, and underserved communities, supported by its Lethabo Naturals line of natural and natural treatments. The company is expanding into community wellness outreach, social impact partnerships, and scalable wellness solutions, collaborating with corporate wellness programs, NGOs, health and beauty brands, and event planners.

Role Description Responsibilities

You may assist with:

1. Social media management
2. Content creation and scheduling
3. Community engagement
4. Administrative support
5. Email and WhatsApp communication
6. Research and market analysis
7. Event and wellness session coordination
8. Graphic design and digital marketing support
9. Wellness program administration

Qualifications & Requirements

We welcome applicants who are:

1. Passionate about wellness, wellbeing, and personal growth
2. Organized, reliable, and professional
3. Compassionate and respectful
4. Creative and willing to learn
5. Comfortable working remotely
6. Able to communicate effectively
7. Able to commit a few flexible hours per week
8. Proficient in basic computer applications and social media platforms

Preferred but not required:

1. Experience in administration, marketing, social media, customer service, wellness, healthcare, education, or community development
2. Certificate, diploma, degree, or relevant practical experience

What You Will Gain

1. Practical work experience
2. Professional mentorship
3. Experience in the wellness industry
4. Leadership and project experience
5. Networking opportunities
6. Certificate of Appreciation
7. Opportunity to contribute to meaningful global impact
8. Personal and professional growth

How to Apply

LinkedIn Application

or

 2. Please send your application letter with:

• Your full name

• Country of residence

• Area(s) of interest

• Qualification, Skills and experience (if any)

• A brief statement explaining why you would like to volunteer with us

Email: infolethabobeautycorner@gmail.com

Important Information

Only shortlisted and successful candidates will be contacted within 14 days of application submission.

For updates and to learn more about our wellness mission, please follow our Facebook page:

Facebook: https://www.facebook.com/Lethabospa

Life Sanctuary™

Honor the light within. Nurture the life within.

Breathe to Thrive™

Breathe. Restore. Thrive. Glow.

Lethabo Beauty Corner™

Restore the Body. Reclaim the Mind.

REMOTE

We are looking for a detail-oriented and organized Administration and Operations Executive to join our team.

QUALIFICATIONS:

1. Bachelor's degree or higher in Business Administration, Management, Operations Management, or a related field.
2. At least one (1) to two (2) years of experience in a similar administrative or operations role.
3. Strong organizational and problem-solving skills.
4. Ability to manage multiple tasks and meet deadlines.
5. Excellent written and verbal communication skills.

RESPONSIBILITIES:

1. Oversee administrative and operational activities.
2. Coordinate office procedures and support businessoperations.
3. Maintain records, reports, and documentation.
4. Assist with procurement, scheduling, and resourcemanagement.
5. Ensure compliance with company policies andoperational procedures.

HOW TO APPLY

Interested and qualified applicants should

submit their CV and cover letter to: info@thehirehub.co

Subject Line: Application for Administration and Operations Executive

Only shortlisted candidates will be contacted.

Total Annual Package: Up to USD $78,000 + comprehensive benefits

• Base: Up to $66,000/year
• Performance bonus: up to 10% of base, paid monthly

Location: Remote (Global)

Role Overview

Puffy is a Top 5 U.S. mattress brand with over $1 Billion in sales. This role serves as the CEO's strategic lifestyle coordinator — the connection point between vision and reality across all personal operations.

You'll orchestrate flawless execution across experience curation, strategic sourcing, provider network development, and proactive personal operations, ensuring the CEO's personal affairs run on autopilot while building systems that ensure nothing falls through the cracks.

What Is In It For You:

This isn't just another assistant role. This is your chance to become a world-class executive operations professional.

1. Build Direct CEO Partnership at Scale

Step into one of the rarest career accelerants available: a direct, daily operating relationship with a Forbes Council Member CEO running a billion-dollar global brand. You won't be adjacent to high-level decisions — you'll be the execution layer that makes them happen. Every interaction sharpens your judgment, expands your network, and builds instincts that take others a decade to develop.

2. Partner with the 1%

🏆 Top 5 Mattress Brand in the USA with Over $1 Billion USD in Sales

🌍 Great Place to Work Certified

💡 Work with Forbes Council Member CEO

Gain firsthand exposure to strategic decisions and high-velocity execution that drives a global brand.

3. Embrace Radical Flexibility

Work from anywhere in the world. This is a fully remote role designed around outcomes, not hours — giving you the autonomy to deliver exceptional results on your own terms while coordinating across time zones.

4. Build an Elite Network That Compounds

You'll develop and own relationships with world-class service providers across luxury, wellness, automotive, hospitality, and lifestyle categories. This network becomes a career asset that appreciates over time — positioning you as the person who can make anything happen, anywhere.

What You'll Need:

• 2-3 years of experience in concierge services, lifestyle management, hospitality, or executive/personal assistant roles where you've demonstrated exceptional execution
• Master researcher with an ability to quickly identify and vet high-quality providers, products, and solutions
• Resourceful problem-solver who thrives on challenges and finds solutions where others see obstacles
• Exceptional communication skills with the polish to represent a CEO in all interactions with premium service providers
• Meticulous attention to detail with zero tolerance for errors or missed follow-ups
• Strong network-building skills and comfort interfacing with luxury and high-end service environments
• Tech-savvy with strong proficiency in G-Suite and ability to learn new systems quickly
• Flexible mindset with availability for occasional evening/weekend coordination

Good-to-Have:

• Established network of trusted premium service providers
• Experience with Asana or project management tools
• Background in luxury hospitality, lifestyle management, or family office environments
• Additional languages that expand access and relationship-building

The Puffy DNA

We're restless, perpetually hungry, and fast-paced, driven by an unwavering belief that we can outperform any competitor — regardless of their size.

• Be the Owner: We don't hire employees; we welcome owners. You're accountable for results, not activity.
• Execute with Urgency: We thrive in high-stakes environments by making thoughtful decisions quickly and acting decisively.
• Demand Excellence: We solve the hard problems that others can't, pushing the boundaries of our craft.
• Be AI-First: Daily multi-turn AI conversations challenge your assumptions.
• Go All-In: When the mission demands it, we rally as one team to cross the finish line.

✨ Your Total Compensation & Benefits

💰 Compensation:

• Competitive salary and Monthly performance bonuses (up to 10%)

🏥 Health & Protection:

• Comprehensive medical, dental, and vision insurance

🌴 Time Off:

• Generous Paid Time Off (PTO) + Public holidays

💼 Work Environment:

• AI First organization with access to AI-native tool stack
• Remote First: Work from the comfort of your home office
• Option to work from our Dubai office with full relocation & visa support
• Learning & development opportunities
• International team collaboration (14+ nationalities)

🏆 Rewards & Recognition:

• The Leaders Club: Opportunity for selection to an elite lifestyle transforming recognition program featuring premium wellness memberships, exclusive professional networking events, and annual leadership retreats
• 'We Are' Champion: Monthly recognition program with gift vouchers and company-wide celebration for exceptional contributions