True Med Billing is looking for a Part-Time Virtual Assistant to join our growing medical billing team.

Position: Virtual Assistant (Remote)

Working Hours: 3 hours per day (EST Time Zone)

Employment Type: Part-Time

Requirements:

1. 6 months to 1 year of relevant experience
2. Good communication and organizational skills
3. Comfortable working remotely
4. Basic knowledge of medical billing, credentialing, or healthcare administration is preferred
5. Reliable internet connection and computer/laptop

Compensation: Salary will be based on the candidate's experience and interview performance.

If you are a motivated individual looking for a remote part-time opportunity, we would love to hear from you.

How To Apply

📧 Send your CV to: connect@truemedbilling.com

True Med Billing is an equal opportunity employer, and we encourage qualified candidates to apply.

Executive Virtual Assistant (Remote)

If you’re an organized professional who enjoys supporting executives, managing operations, and improving client relationships, this opportunity is for you.

Responsibilities:

✅ Executive and administrative support

✅ Task and calendar management

✅ Client engagement

✅ Operations coordination

✅ Marketing support

📩 How to Apply:

Send your application to aileen@legalsoft.com.

Job Description

Location: Remote (Worldwide)

Employment Type: Independent Contractor

Work Schedule: 9am to 6pm East time zone timezone Monday to Friday

1. 40 hours per week ( track time using time doctor)
2. 5 working days per week
3. Compensation: $300 usd per month + annual bonuses
4. Start Date: ASAP

As a Virtual Assistant / Administrative Assistant, you will provide day-to-day support across multiple departments. Responsibilities may include, but are not limited to:

1. Complete administrative and operational tasks assigned by management.
2. Manage calendars, meetings, appointments, and scheduling.
3. Respond to emails and coordinate communications.
4. Organize files, documents, spreadsheets, and company records.
5. Perform data entry and maintain accurate information.
6. Conduct online research and prepare reports.
7. Assist with project coordination and task tracking.
8. Support sales, marketing, recruiting, creator partnerships, customer support, and business operations as needed.
9. Help create, update, and maintain standard operating procedures (SOPs).
10. Prepare meeting notes, presentations, and documentation.
11. Coordinate with internal teams, contractors, creators, clients, and partners.
12. Monitor deadlines and follow up on outstanding tasks.
13. Learn new software, tools, and processes as required.
14. Maintain confidentiality of company information.
15. Perform any other duties or special projects assigned by supervisors or management to support business operations.

Requirements

Required

1. Excellent written and verbal English communication skills
2. Strong organizational and time management skills
3. Exceptional attention to detail
4. Ability to multitask and prioritize work
5. Reliable computer and high-speed internet connection
6. Ability to work independently with minimal supervision
7. Professional attitude and strong work ethic

Preferred

1. Previous experience as a Virtual Assistant or Administrative Assistant
2. Experience supporting remote teams
3. Startup experience is a plus
4. Familiarity with creator economy, marketing, or business operations

1. Google Workspace
2. Microsoft Office
3. Notion
4. Slack
5. Zoom or Google Meet
6. Trello, ClickUp, Asana, or Monday.com
7. CRM software (HubSpot, Zoho, Pipedrive, etc.)
8. Canva
9. AI tools (ChatGPT, Gemini, Claude)
10. What We Look For
11. Highly organized
12. Self-motivated
13. Excellent communicator
14. Reliable and dependable
15. Fast learner
16. Problem solver
17. Positive attitude
18. Team player

Why Join KeyMik?

1. 100% Remote opportunity
2. Startup environment with growth opportunities
3. Work with creators, influencers, and global brands
4. Develop valuable operations and business experience
5. Collaborate with an international remote team

1. Part-time Virtual Executive Assistant (15–20 hours/week)
2. Fully remote position
3. Monday–Friday with flexible scheduling
4. Opportunity to grow into a full-time role
5. Support the leadership team by providing executive and administrative assistance
6. Help create organization, efficiency, and margin so leaders can focus on serving clients
7. Work remotely as part of a connected, values-driven team
8. Support a firm providing Fractional CFO, Accounting, and Business Coaching services nationwide
9. Align with Fulling Management & Accounting's G.R.A.C.E. Core Values:
10. Growth
11. Represent the Client
12. Accountability
13. Champion Attitude
14. Eternal Impact

Key Responsibilities

1. Manage executive calendars, scheduling, and meeting coordination
2. Support email management and follow-up
3. Prepare meeting agendas, notes, and action items
4. Answer and route incoming phone calls professionally
5. Coordinate new team member and client onboarding
6. Maintain organized digital files and documentation
7. Improve and document internal processes
8. Manage recurring administrative workflows and deadlines
9. Coordinate team meetings, retreats, and company events
10. Support special projects and strategic initiatives
11. Research solutions and recommend process improvements
12. Communicate proactively with clients and team members

Benefits

1. Fully remote work environment
2. Flexible Monday–Friday schedule
3. Part-time hours (15–20 hours per week)
4. Opportunity for future full-time employment
5. Work with a collaborative, values-driven team
6. Meaningful work supporting business owners across the country
7. Professional growth and development opportunities
8. Team retreats and company events
9. Community service opportunities
10. Culture focused on trust, excellence, and making a lasting impact

We’re Founders Arm, a recruitment partner connecting top talent with leading US startups.

We are seeking an Virtual Assistant to support a US founder with executive-level coordination, scheduling, and operational support. This role is ideal for professionals seeking remote international experience and growth into strategic administrative or executive roles.

Salary: $500–$600 USD/month

Type: Full-time

Key Responsibilities

1. Manage calendar, meetings, and executive correspondence
2. Prepare, organize, and maintain documents and reports
3. Conduct research and provide structured insights
4. Coordinate follow-ups and action items efficiently
5. Support day-to-day executive and administrative operations

Candidate Profile

1. Fluent in English, both written and spoken
2. Highly organized, proactive, and reliable
3. Strong attention to detail and ability to manage multiple tasks
4. Comfortable with Google Workspace, Slack, Notion, and other collaboration tools
5. Able to coordinate with US working hours

Why This Role

1. Earn in USD while gaining remote international experience
2. Work directly with a US founder in a strategic support role
3. Gain exposure to international startup operations
4. Build transferable skills for higher-level executive or administrative roles

Are you energized by chaos—yet quietly love bringing order to it? Do you spot what’s about to break before anyone else, and fix it—without being asked? Are you a behind-the-scenes operator who leaves your ego at the door, rolls up your sleeves, and finds reward in making others shine?

If so, you might be the next Wrangler for Matt Mullenweg, founder of Automattic (the folks behind WordPress.com, Tumblr, Woo, and more).

Wait, what’s a Wrangler?

You’re not just assisting. Wranglers are Matt’s force multipliers: a tight-knit, two-person (soon three) team who quarterback priorities, intercept chaos, and make the impossible look effortless. You’ll help Matt—and Automattic—move at lightspeed, smoothing logistics, triaging demands, and solving problems nobody else even sees.

What You’ll Really Do

1. Partner with Matt and the Wranglers team as a trusted, behind-the-scenes operator.
2. Triage priorities, block distractions, and quietly make things run seamlessly—calendars, communications, last-minute travel, meetings, and project logistics.
3. Own the unexpected: anticipate needs, handle urgent issues, and exercise judgment under pressure and competing priorities.
4. Interface with high-profile partners, board members, and execs worldwide—always with professionalism and discretion.
5. Go deep on research, prep, and follow-up for meetings—filling gaps before anyone even notices they exist.
6. Spot inefficiencies and invent better ways—whether refining workflows, improvizing travel hacks, or organizing information in a cleaner system.
7. Support and challenge the team, offering and receiving candor, humor, and practical support daily.

Who Thrives Here

1. Scrappy and resourceful: You’ve supported high-caliber execs in ambiguous, ever-changing organizations (startups, tech, remote environments a plus).
2. Radically humble: Ego-free, unflappable, and as happy in the background as you are at the center of the action.
3. Extreme ownership: If it needs to be done, you do it—no matter how big or small.
4. Ultra-reliable: Your word is gold; when you’re on it, it’s handled.
5. Curious and quick: You have an insatiable appetite for learning—especially about how new technologies, such as AI, can enhance your team’s effectiveness. You experiment, tinker, and share new discoveries.
6. Worldly: Comfortable collaborating globally, working irregular hours, and with people from diverse backgrounds.
7. Emotionally acute: You read the room, deliver news sensitively, and can spot stress (and bring perspective) before it derails anyone.

What This Isn’t

1. Not for clock-punchers or ladder-climbers.
2. Not a backstage pass to personal brand-building.
3. Not for those seeking a rigid structure or a mandated task list.

Location & Benefits

Remote-first, global: Work from anywhere with Wi-Fi, but our ideal candidate is based in the West Coast US or APAC time zones to best support the team’s needs. 

Flexibility is key: sometimes random hours—Matt is always moving!

World-class benefits: Open vacation, parental leave, wellness support, sabbaticals, and true work-life flexibility.

We are currently prioritizing candidates who are willing to support across different time zones

Automattic is committed to diversity, equity, and inclusion. We thrive on differences and welcome all applications, regardless of your location.

Salary range: $95,000 - $195,000 USD.  Please note that salary ranges are global, regardless of location, and we pay in local currency.

We are searching for high-caliber candidates with the skills and qualities to have a net positive for Automattic. Pay will reflect the potential contribution and the impact you can bring, which may, in some cases, go beyond the range stated.

We’re pleased to offer a straightforward, competitive base salary, providing financial clarity without complex variable components. This isn’t your typical work-from-home job: we are a fully-remote company with an open vacation policy. To see a full list of benefits by country, consult our Benefits Page. And check out these links to learn more about How We Hire and What We Expect from Ourselves

SUBMIT APPLICATION HERE

We’re looking for an experienced Bookkeeper to join our growing team in a remote, contract role.

If you’re accurate, efficient, and ready to earn the trust that leads to greater responsibility, this could be the right opportunity for you. Many of our strongest Controllers began in this role.

You’ll help maintain accurate and timely books for a portfolio of owner-operated businesses across the U.S. Your responsibilities will include:

1. Entering and accurately categorizing transactions in QuickBooks Online
2. Reconciling bank and credit card accounts by the 5th of each month
3. Managing accounts payable and receivable
4. Supporting payroll processes through Gusto
5. Maintaining organized digital records
6. Proactively flagging discrepancies and unusual activity

We’re looking for someone with solid bookkeeping experience, strong QuickBooks Online skills, excellent attention to detail, and the judgment to ask questions instead of guessing.

📍 Remote

📄 Contract position

⏱️ 160-hour monthly minimum across your client portfolio

As trust and experience grow, this position offers a clear path toward becoming a Controller at Synergy Solutions.

Interested? Send your resume and a short note to 𝘄𝗲𝗹𝗰𝗼𝗺𝗲@𝘄𝗲𝗮𝗿𝗲𝘀𝘆𝗻𝗲𝗿𝗴𝘆𝘀𝗼𝗹𝘂𝘁𝗶𝗼𝗻𝘀.𝗰𝗼𝗺

Know someone who would be a great fit? 

Please share this opportunity with them.

Location: Remote

Pay: $5–$6/hour

Responsibilities:

1. Calendar and email management
2. Customer support and order updates
3. Data entry and documentation
4. Social media scheduling
5. Reports, presentations, and administrative support

Requirements:

1. Highly organized and detail-oriented
2. Proactive and able to work independently
3. Strong communication skills
4. Comfortable managing multiple tasks in a remote environment

Apply: Follow us for more daily remote job opportunities and comment 

 Subject: General VA Application

Apply:

Send your updated resume to agent122@helpflow.net with the subject line

"General VA Application."

Location: Remote, preference for locations between the GMT-4 & GMT+1 time zones  

Report to: Director of Development and Impact  

Overtime Status: Exempt  

Employee type: Regular  

Working hours: Full-time  

Salary Range: $39,000 - $49,000 USD (For Latin America based locations). Geographic differential will be applied based on location of hire. Candidates must have the right to work in the country from which they are applying.  

About Us  

The Global Methane Hub (GMH) is the first coordinated philanthropic approach to funding methane mitigation. The Hub focuses on the energy, agricultural, and waste sectors, which account for 96% of human-caused methane emissions. We support ambitious catalytic investments, lay the groundwork for long-term transformation, and deliver quick wins ripe for action on the ground.  

GMH advances its mission through three main functions:  

● Regranting: Providing financial support to public-benefit organizations working directly to mitigate methane.  

● Convening: Bringing together governments, civil society, researchers, and funders to align strategies and accelerate coordinated action in the interest of the public benefit. 

● Advising: Serving as a knowledge hub and trusted partner, providing guidance on methane mitigation strategies, data sharing, and field-building.  Our actions are global in nature, and we believe we will only achieve quick wins if we engage sub-national and local communities. Our activities focus on the highest-emitting sectors and regions with a team spread across six continents. GMH is headquartered in Chile and has a registered Stichting in the Netherlands.  

Position Summary  

The Administrative Assistant will provide administrative and logistical support to three members of the leadership team: the Director of Development and Impact (DDI), the Chief of Staff and Operations (COSO), and the Chief Financial and Administrative Officer (CFAO) and support their team activities, as directed. While supporting all three leaders, this role will report directly to the Director of Development and Impact. 

They will work closely with peers, managers, and leads within and across teams to facilitate the flow of information across internal teams and external stakeholders, while supporting operational systems and helping ensure smooth administrative processes.  

Job Responsibilities  

● Provide routine organizational, administrative, and logistical support for the DDI, the COSO, and the CFAO and their team-wide activities.  

● Engage with internal teams and external vendors/partners to ensure effective coordination. 

● Independently manage complex calendars, scheduling meetings across time zones for all three leaders.  

● Proactively monitor and resolve scheduling conflicts across different time zones (CLT, CET, and CST), ensuring workable meeting windows for all three leaders.  

● Support meetings with internal and external stakeholders by taking notes, preparing meeting materials, and following up with participants.  

● Arrange audio/visual requirements for virtual and in-person meetings, as necessary. 

● Track action items and follow-ups from meetings, ensuring deadlines are met and responsible parties are informed.  

● Arrange complex international and domestic travel for the three leaders, managing flights, hotels, transportation, visas, and meeting schedules during travel.  

● Prepare travel briefs including itineraries, meeting agendas, and relevant logistical details for each trip.  

● Support managers in maintaining and organising digital records across platforms such as Salesforce, document management systems, and other operational tools, as needed. 

● Prepare and submit credit card expense reports for the three leaders, ensuring compliance with organizational financial procedures.  

● Support the planning and logistics of convenings, events, and workshops coordinated by the three leaders.  

● Maintain up-to-date contact and stakeholder lists of key partners, funders, and external advisors. 

● Collaborate and build relationships, ensuring smooth communication and workflow between internal teams and external stakeholders.  

● Support the adoption and use of operational systems across the organization. 

● Perform other relevant duties and responsibilities as assigned.  

Candidate Profile  

The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.  

● Demonstrates organizational values of equity, agility, humility, integrity, and care. 

● 2-3 years of related experience in a similar role, preferably with an international organization. Philanthropy/NGO experience preferred.  

● Proficiency in Google Workspace, Zoom, and Microsoft Office applications. 

● Written and oral fluency in English required; Spanish and/or French fluency will be an added advantage.  

● Exceptionally organized and detail-oriented, flexible and adaptable, with the ability to juggle multiple priorities and shift seamlessly between various team needs.  

● Proven ability to manage calendars and coordinate schedules across multiple time zones with minimal supervision.  

● Ability to work under supervision and escalate complex issues when necessary. 

● Good communication with the ability to effectively interact with internal and external stakeholders 

● Team player, with good interpersonal skills and the ability to navigate a diverse, multicultural, and interdisciplinary team.  

● Highly interested, motivated, and engaged to work in a fast-paced environment. 

● Ability to work under pressure and to meet deadlines  

● Ability to work on a flexible schedule, with occasional meetings outside business hours given the global nature of our team.  

● Are passionate about being part of the climate change solution  

Additional information:  

● This will be a full-time (40 hours/week) remote role and will collaborate with staff and stakeholders in multiple time zones. The position supervisor is in the GMT-3/-4 time zone. 

● Ability and willingness to travel internationally (~10%).  

● Please note that the successful candidate will undergo reference checks prior to starting employment.  

How to Apply:  

Please send your current CV or resume and cover letter to people@globalmethanehub.org, using “Administrative Assistant” as the subject. Application closes on Sunday, August 09, 

2026.  

Hiring Statement  

The Global Methane Hub is committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. Our work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.  

Employees will be offered a local employment contract through Atlas, an Employer of Record service. Benefits will include all statutory requirements for the hiring location, but at a minimum, GMH offers: 100% employer-paid health, dental, and vision insurance for employees and their families; 4 weeks of paid time off, up to 15 days of paid sick leave, 16 weeks of parental leave, holidays according to the local calendar, and an additional week of paid time off for end of year office closure. Employees receive wellness, technology, and home composting benefits in addition to professional development and training opportunities. 

Are you an Organised, proactive, and detail-oriented Virtual Assistant with experience in Mid-Term Rentals (MTRs)? We're looking for a dedicated MTR VA to help manage day-to-day operations, guest communication, and property performance across our growing portfolio.

Key Responsibilities

1. Manage guest communications before, during, and after stays
2. Coordinate bookings, inquiries, and lease agreements
3. Handle tenant screening and onboarding processes
4. Monitor occupancy and assist with pricing updates
5. Coordinate maintenance requests and vendor communications
6. Manage listings across platforms such as Furnished Finder, Airbnb, Zillow, and direct booking channels
7. Track renewals, extensions, and move-in/move-out schedules
8. Maintain property records, reports, and operational documentation
9. Assist with calendar management and reservation updates
10. Provide excellent customer service and resolve guest concerns promptly

Requirements

1. Previous experience managing Mid-Term Rental properties
2. Strong written and verbal English communication skills
3. Familiarity with platforms such as Furnished Finder, Airbnb, Zillow, Guesty, Hostaway, or similar PMS tools
4. Excellent organizational and multitasking abilities
5. Ability to work independently and solve problems proactively
6. Strong attention to detail and follow-through
7. Reliable internet connection and dedicated workspace

Preferred Qualifications

1. Experience with tenant screening and lease management
2. Knowledge of dynamic pricing tools and occupancy management
3. Background in property management, real estate, or hospitality

What We Offer

1. Competitive compensation
2. Long-term remote opportunity
3. Growth within a fast-growing property management company
4. Supportive and collaborative team environment

We are a dynamic design agency and specialize in crafting unforgettable immersive experiences through projection mapping, event production, and stage design. Our team thrives on creativity, collaboration, and excellence in every project we undertake. As we continue to grow, we are looking for a motivated and organized Assistant to support our manager in ensuring smooth operations and client satisfaction.

Key Responsibilities:

Manager Support: 

1. Daily diary management and organisation of the calendar.
2. Organising meetings and appointments.
3. Preparation and submission of necessary documents to the manager.
4. Managing and responding to emails.

Office Management: 

1. Keeping filing systems organised.
2. Management of incoming and outgoing mail.

Communication and Coordination:

1. Conducting internal and external correspondence.
2. Liaising with customers and business partners.
3. Organising events and meetings.

Project Management:

1. Monitoring and reporting of internal projects.
2. Coordinating project processes and making necessary arrangements for timely completion.

Travel Arrangements:

1. Making the necessary arrangements for business trips (flights, hotels, car rental, etc.). 
2. Preparation and management of travel programmes.

Personal Support:

1. Assisting the executive with personal tasks and organization. 
2. Handling personal errands and shopping as needed. 

Required Qualifications:

1. At least 3 years of experience in a similar position.
2. Advanced knowledge of English.
3. Strong organisational and time management skills.
4. Excellent communication and correspondence skills.
5. Ability to adapt to flexible working hours.
6. Good command of MS Office programmes.

What We're Looking For:

1. Organizational Skills: Ability to manage multiple tasks and projects with precision.
2. Communication: Strong verbal and written communication skills, with a knack for clear and professional interactions.
3. Proactive Attitude: Self-starter who can anticipate needs and take initiative.
4. Detail-Oriented: Keen eye for detail, ensuring accuracy in all tasks.
5. Team Player: Collaborative spirit, willing to support and contribute to the team’s success.
6. Tech-Savvy: Proficient in office software (e.g., Microsoft Office, Google Workspace) and comfortable learning new tools.

 Why Join Us?

Creative Environment: Work with a talented team in a vibrant and inspiring setting.

Growth Opportunities: We believe in nurturing our team's potential and offer opportunities for professional development.

Innovative Projects: Be part of cutting-edge projects that make a difference.

Supportive Culture: Join a workplace that values collaboration, respect, and work-life balance.

How to Apply:

If you are a motivated individual with a passion for organization and coordination, we’d love to hear from you! Please submit your resume with a cover letter detailing your experience and send it to jobs@artnpars.com

About Chore

Chore exists to kill admin so founders can "Chore No More" and build their dreams. We are the end of admin. We are the future. We are the better world for everyone.

 We exist to make every startup in the world successful. The more startups that exist, survive and thrive, the better the world we all get to live in. We work behind the scenes to help our clients win.

 We like efficiency. We geek out on checklists. We're transparent with each other and with our clients. We're professional, inclusive and autonomous, and we're building a culture that's trust-based, genuinely fun, and pushes each of us to keep learning.

 Check out more of what we do here: www.hirechore.com

The Role

We're looking for a driven person to join our team of Operations Specialists - the main conduit through which all of our clients' back-office operations run, including Human Resources, Finance, Payroll and Compliance. 

As an Operations Specialist, you work directly with US startup founders to project manage their most critical operational matters. You work alongside a Chief Chore Officer, who owns the relationship - you own the operations. In short: you're the point person who keeps the lights on.

These responsibilities are often tactical. But tactical doesn't mean thoughtless - and as you build trusted relationships with the founders you support, the work becomes strategic too. Our best Operations Specialists end up being the person a founder calls first.

Some Examples Of The Work We Do

Tactical responsibilities still require judgment and thoughtfulness - “can you work with our accountant to get taxes filed?” or “can you get this NDA out to a customer and coordinate if there are any issues?”

Work that gets genuinely strategic - e.g., “how should I think about compensation and benchmarks for my company?” We’ve seen this organically happen at times, when OPs have built a trusted relationship with clients.

Research and problem-solving for back-office edge cases. An unusual filing. A regulator with an unhelpful website. A vendor who's gone quiet. Something that has genuinely never come up before. You go and find the answer

Choosing tools and vendors, with the cost in mind. Our clients are early-stage and often bootstrapped. You research the options, compare them properly, and recommend what actually fits their budget - not the biggest name in the market. We expect you to know what things cost and to raise it before anyone asks you to.

Contributing to our knowledge base. Internal, client-facing, and public-facing. Every startup on earth reinvents the wheel on HR, Finance and Legal Ops, and it drives us crazy. We're building a reusable source of wisdom and best practice - and what you learn goes into it, so nobody has to solve the same problem twice.

Internal projects that make Chore stronger. SOPs, systems, dashboards, operational improvements - scoped, executed and delivered by you.

One note on scope: unlike an internal Chief of Staff, this role doesn't extend into bespoke areas like go-to-market, analytics or partnerships.

What We're Looking For

Required

3+ years of work experience that includes interfacing with clients or external parties. This is required, not preferred. What matters most is that you were the person responsible for outcomes, not a contributor to someone else's.

Strongly preferred

HR, Payroll, Finance or Compliance operations experience (We're not looking for a recruitment or sales background)

And you're probably a fit if…

You're a total geek for better processes - more standardisation, and reinventing things just enough to make them more efficient.

Ticking items off your list while thinking "how could I do this more efficiently?" brings a smile to your face. There's always more to do for clients, and you thrive on getting things done

You're obsessed with using AI and technology to work smarter - you don't wait to be told about a new tool, you've usually already tested it

You love building deep, trusting relationships with dynamic founders across many industries

You're smart, detail-oriented, a natural context-switcher, with GREAT communication skills

You have a deep dedication to client service and doing right by people - going above and beyond to make sure our clients love us

You can focus in stressful situations and prioritise almost automatically

You're open to giving and receiving feedback, up, down and sideways, using the Radical Candor method

You start solving before you start asking. When something breaks and there's nobody available, you get going. You escalate with a recommendation, not a question

You don't mind the unsexy part of running a startup - dealing with regulators (including waiting on hold forever for them to pick up), managing employee offboardings, and basically doing the "startup plumber" work. It might smell, but a strong back office is foundational to success

You want to join a passionate, fun and kind team for the long term (2+ years). This role might be a stepping stone, and we celebrate our team members' growth - but if you apply, our assumption is that you'd prefer a job you can see yourself in for several years over one you expect to leave within twelve months

 Nice to have, not required

An understanding of bookkeeping, accounting, or early-stage startup finance

Comfort with ClickUp, Slack, Notion, and Google Suite

🎁 Why This Role Is Special

You will run real companies behind the scenes. Very few roles give you this much impact this early

You get ownership from day one. From the moment you start, you are running real systems for real companies - not shadowing or waiting to be handed responsibility

You get rare visibility. You'll see how multiple US startups actually operate behind the scenes. Operators almost never get this

You work with sharp, ambitious teammates who care deeply about doing things well

You will grow faster than you imagined - start by partnering with experienced Chief of Staffs

💵 Compensation & Logistics

Compensation. We believe in full transparency. Below is what we pay by market, with quarterly bonuses of up to 30% based on performance.

India - $12K USD/year

Africa - $10.4K USD/year

LATAM - $13K USD/year

Note: we do not negotiate as we believe it is biased against various groups and creates poor dynamics. Instead, we pay and promote based on performance and meeting clearly defined metrics.

Equity. All team members receive equity. Further grants are awarded based on performance and tenure.

Benefits (all eligible after you complete the 60-day probation period)

Up to $250/month WFH stipend

Up to $50/month wellness stipend

Location. We're remote-first and proud of it. If you're good with our compensation and US working hours, the world is yours.

Schedule. US business hours, Eastern or Pacific Time. This is mandatory and it can be challenging. If you can't consistently work EST or PST hours, this role won't be a good fit.

🦨 Read Before Applying

We believe in being upfront about the hard parts.

US hours are required and can be demanding. This may not be suitable for everyone

Remote work has real challenges. You need reliable WiFi, power backup, and a quiet workspace

High ambiguity. You must create structure, not wait for it

Extreme context-switching. You'll juggle multiple clients, internal stakeholders and projects at the same time

Feedback fluency. You must be comfortable giving and receiving feedback up, down and sideways

High ownership. Minimal hand-holding. You are expected to self-manage

Client-facing pressure. Founders move fast and expect clarity

60-day fully paid probation period. We want everyone to feel set up for success from day one. In your first 60 days, success looks like confidently owning and running core client workflows with minimal oversight and communicating proactively with clients and teammates.

If this energizes you rather than intimidates you, you're probably a great fit.

❤️ Our Values

Delight All Stakeholders. Make work feel easier, clearer and more thoughtful for clients, teammates and yourself

Meritocracy. We reward value created - not longevity

Experiment & Adapt. Try things, learn fast, improve continuously

Assume Good Intentions. Take feedback well. Fix things proactively. Be a force multiplier

📝 How to Apply [READ CAREFULLY]

Please read this section carefully - following the instructions is part of how we assess applications.

Your application has two parts. Both are required.

Step 1 - Record a short video

Record one video, no longer than 3 minutes, answering these two questions:

1. Why is this role not a good fit for most people, and why is it for you?

2. Pick something from the last three years that was yours to lead on your own - not something you supported someone else on. Tell us what you decided, who else was involved and what they did, and what it cost or saved.

A few notes:

Answer both questions in a single video (loom preferred)

We're not judging production quality - we want to hear how you think

We appreciate the use of AI. We don't want AI-generated answers (trust us, we can tell). Tell us your story, in your own words, please.

Step 2 - Submit the application form

(Only once your video is recorded

Form: https://levy.clickup.com/forms/42034173/f/182rzx-2152553/X00JSW8E6JY71N2O87

When sharing your resume, please name as follows: Firstname.Lastname.OS - Resume - for example, Jane.Doe.OS - Resume. PDF preferred.

What Happens Next

We move quickly, and we'd rather you know exactly what's coming:

We review your application and video - usually within a week

A 20-minute screening call, so we can get to know you

A paid case study - 1 to 2 hours of work, with 72 hours to complete it. You'll receive a payment for your time

Four interviews, to meet different team members including a Chief Chore Officer (30 mins), a current Operations Specialist (30 mins), our head of Client Operations (30 mins) and finally our CEO (15 mins)

Offer rollout

We aim to go from application to decision in around three weeks.

• Salary: $5/hour
• Hours: 30 hours per week

Mobi Hub is looking for a customer-focused professional to handle customer enquiries and provide excellent support remotely.

Requirements:

• Excellent written and verbal communication skills
• Strong customer service and problem-solving skills
• Experience with CRM systems and Microsoft Office
• Previous experience in customer service, administration, reception, or sales is an advantage

Responsibilities:

• Respond to customers via phone, email, and live chat
• Resolve issues, process orders, refunds, and appointments
• Maintain CRM records and meet service targets

Apply by sending your CV to:

roxy@mobi-hub.com

This role is ideal for someone who enjoys customer service, organization, and managing administrative tasks in a fast-paced environment. You will play a key role in keeping operations running smoothly by handling customer communication, scheduling, invoicing, and supporting payroll processes.

If you are proactive, organized, and enjoy supporting a small business team, we’d love to hear from you.

Key Responsibilities

• Administrative & Operations Support

1. Manage daily administrative tasks and maintain organized records
2. Update internal trackers and documentation
3. Assist with project coordination and task management
4. Prepare reports and operational data as needed
5. Provide end-of-day updates on completed tasks and priorities

• Customer Service & Scheduling

1. Respond to customer inquiries via phone, email, and messaging
2. Schedule estimates and service appointments
3. Follow up with new leads and existing customers
4. Provide basic information about company services
5. Coordinate calendars and scheduling logistics
6. (Phone responsibilities may be introduced after training)

• CRM & Data Management

1. Maintain and update customer information in CRM systems
2. Track job progress, estimates, and communications
3. Ensure data accuracy and consistency

• Invoicing & Payment Processing

1. Create and send invoices
2. Track incoming payments and update records
3. Assist customers with billing questions
4. Maintain organized financial documentation

• Process & Team Support

1. Follow company SOPs and workflows
2. Support process improvements and efficiency
3. Communicate regularly with the team on progress and priorities
4. Assist with additional administrative tasks as needed

Qualifications

1. Experience as a Virtual Assistant, Administrative Assistant, or Customer Support Representative
2. Strong written and verbal communication skills
3. Comfortable speaking with customers and coordinating schedules
4. Highly organized and detail-oriented
5. Ability to manage multiple tasks independently
6. Comfortable learning new tools and systems
7. Reliable internet connection and quiet workspace

Preferred (Not Required)

1. Experience supporting home service businesses (painting, HVAC, plumbing, etc.)
2. Experience with CRM systems
3. Experience with invoicing, bookkeeping, or payroll support
4. Experience working remotely
5. Sales experience is a plus (lead follow-ups, customer communication, and appointment conversion)

Job Types: Full-time, Contract

Pay: $15,000.00 per month

Experience

Admin/VA?: 2 years (Preferred)

speaking with customers by phone: 2 years (Preferred)

Tools used (QuickBooks, Excel, CRM, etc.): 3 years (Preferred)

Work Location: Remote

SUBMIT APPLICATION HERE 

Your Startup Operations is a boutique agency providing operational services to small businesses. We work primarily with small business owners in the United States and our vision is to give power to the people who own small businesses by delivering white glove service while maintaining flexibility, care and affordability.

A Note on Our Clients

We are proud to serve a diverse roster of clients across many different industries. Because of this, the role described below outlines the core competencies required for a General Virtual Assistant. While this description covers the foundational administrative work, specific details regarding your potential client’s industry, unique workflows, and specialized tools will be discussed in detail during the interview process. We aim to match your specific strengths with the client that suits you best.

Our Score Values

Solution-focused: Think critically and propose solutions independently.

Curiosity: Ask questions and actively seek understanding.

Ownership: Take full accountability and responsibility for your role.

Resourcefulness: Use all available resources to solve challenges or answer questions.

Excellence: Deliver high-quality work and exceptional results.

Who You Are

• We are looking for a versatile, highly organized professional to join our network. You are the type of person who can jump into new environments and create order.

• Executive Presence: You have excellent communication skills and conduct yourself with professional maturity.

• Detail-Oriented: You possess exceptional organizational skills and a keen attention to detail.

• Adaptable: You implement feedback quickly and can support clients across various industries.

• Tech-Savvy: You are comfortable learning new software and navigating different digital tools.

Role Requirements

• Pristine English proficiency (Written and Verbal).

• 2+ years working with clients from the United States.

• 2+ years of virtual assistant experience (or relevant administrative experience).

• Must have a reliable backup internet connection.

• Experience with a variety of CRM tools and G-Suite.

• Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB).

• A Computer:

• At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher.

• Operating system: Windows 11 or higher / macOS 13 or higher.

• Working camera and microphone.

Responsibilities

As a General Virtual Assistant, you will support client operations to ensure their business runs smoothly. While specific tasks may vary based on the client, core responsibilities include:

• Inbox & Calendar Management: Proactively managing email correspondence, filtering noise, and scheduling meetings across multiple time zones.

• Communication: Acting as the primary point of contact for the client, handling calls, liaising with stakeholders, and maintaining executive presence in all interactions.

• General Administration: Assisting with various operational tasks, data entry, CRM updates, and digital file management/organization.

• Meeting Support: Preparing meeting agendas, taking minutes during calls, and tracking follow-up action items to ensure nothing falls through the cracks.

• Travel & Logistics: Researching and booking flights, accommodations, and transportation, as well as managing complex itineraries.

• Document Creation: Drafting, editing, and formatting documents, spreadsheets, and slide presentations.

• Research & Projects: Conducting internet research on competitors or vendors and assisting with special ad-hoc projects.

• Execution: Following standard operating procedures (SOPs) and completing daily tasks with high accuracy, while remaining flexible enough to handle "other duties as assigned" as the business evolves.

Benefits

• Effective immediately:

7 paid company holidays

Company social events & game nights

Bi-monthly team training

• After 3 months:

1 local holiday choice per year

$100/year professional development allowance

One-time $50 workspace reimbursement

10 days PTO / 3 sick days per year

• After 1 year:

Healthcare reimbursement up to $50/month (eligible expenses)

An additional one-time $50 workspace reimbursement

Possible year-end bonus (company discretion)

Please click HERE to apply.

We're looking for a sharp, reliable right-hand man to the founder- a person who plans two steps ahead, makes sure nothing falls through the cracks, and that the work doesn't stop.

What you will do:

1. Email and calendar management (you take ownership, you don't wait for orders)
2. Preparation for meetings and follow-up (with the help of AI tools)
3. Operational rhythm: weekly sync, monitoring of deadlines, vendors and associates
4. Follow up of leads and sales (Go High Level), referrals, events
5. Bookkeeping and accounts receivable (QuickBooks or similar)
6. Reports, SOPs, presentations and client documents

What we are looking for:

1. 5+ years of experience as an EA / Operations Coordinator (ideally with a US founder)
2. A true planner who brings solutions, not questions
3. Excellent written and spoken English
4. Experience with CRM, funnels and automation
5. Fast and fluent work with AI tools (ChatGPT, Claude...)
6. High discretion and independence

Details:

📍 Remote 

🕐 Full-time, overlapping 8:00–18:00 Pacific

💰 $800-$1,200/month (depending on experience)

📈 Possibility of advancement to Chief of Staff position

Fast pace, high standards, radical candor and realistic room for growth.

How To Apply

👉 Interested? Send a short message about relevant experience and the tools you are strongest in to milica@leadersadapt.com

Life Sanctuary™ | Breathe to Thrive™ | Lethabo Beauty Corner™

Are you passionate about wellness, personal growth, mindfulness, healing, community building, and creating positive impact?

We are looking for a dedicated and enthusiastic Volunteer Remote Virtual Assistant to support the growth of our global wellness initiatives.

This is an opportunity to gain valuable experience, contribute to meaningful work, and help create compassionate spaces for restoration, wellbeing, and human flourishing.

Position Details

Position: Remote Virtual Assistant

Location: Remote / Work From Anywhere

Commitment: Flexible Hours

Duration: Flexible

Company Description Lethabo Beauty Corner is a dynamic holistic beauty and wellness hub based in Francistown, Botswana, dedicated to enhancing well-being and restoring confidence through inclusive, high-quality self-care experiences. The business offers a wide range of professional services, including virtual wellness - Reiki Healing, breathworks; therapeutic massage, advanced facials, nail care, waxing, makeup artistry, wig rental, and mobile spa services. It also integrates fitness and mental wellness programs such as yoga, pilates, meditation, zumba, aerobics, and personal training to support holistic wellness and stress relief. Lethabo Beauty Corner focuses on accessible and affordable wellness for busy professionals, women, youth, and underserved communities, supported by its Lethabo Naturals line of natural and natural treatments. The company is expanding into community wellness outreach, social impact partnerships, and scalable wellness solutions, collaborating with corporate wellness programs, NGOs, health and beauty brands, and event planners.

Role Description Responsibilities

You may assist with:

1. Social media management
2. Content creation and scheduling
3. Community engagement
4. Administrative support
5. Email and WhatsApp communication
6. Research and market analysis
7. Event and wellness session coordination
8. Graphic design and digital marketing support
9. Wellness program administration

Qualifications & Requirements

We welcome applicants who are:

1. Passionate about wellness, wellbeing, and personal growth
2. Organized, reliable, and professional
3. Compassionate and respectful
4. Creative and willing to learn
5. Comfortable working remotely
6. Able to communicate effectively
7. Able to commit a few flexible hours per week
8. Proficient in basic computer applications and social media platforms

Preferred but not required:

1. Experience in administration, marketing, social media, customer service, wellness, healthcare, education, or community development
2. Certificate, diploma, degree, or relevant practical experience

What You Will Gain

1. Practical work experience
2. Professional mentorship
3. Experience in the wellness industry
4. Leadership and project experience
5. Networking opportunities
6. Certificate of Appreciation
7. Opportunity to contribute to meaningful global impact
8. Personal and professional growth

How to Apply

LinkedIn Application

or

 2. Please send your application letter with:

• Your full name

• Country of residence

• Area(s) of interest

• Qualification, Skills and experience (if any)

• A brief statement explaining why you would like to volunteer with us

Email: infolethabobeautycorner@gmail.com

Important Information

Only shortlisted and successful candidates will be contacted within 14 days of application submission.

For updates and to learn more about our wellness mission, please follow our Facebook page:

Facebook: https://www.facebook.com/Lethabospa

Life Sanctuary™

Honor the light within. Nurture the life within.

Breathe to Thrive™

Breathe. Restore. Thrive. Glow.

Lethabo Beauty Corner™

Restore the Body. Reclaim the Mind.

About the role

We are looking for a rare find a highly capable, self directed Virtual Assistant who can wear many hats without dropping any of them. This role starts part-time, with a clear path to full-time for the right person who proves their skills and earns trust fast.

You will be working with a health and wellness client based on the Gold Coast, so you must be comfortable operating in the Australian Eastern time zone and have a solid understanding of privacy obligations in a medical or psychology context.

What you must bring

1. Website design and management -- you can build, update, and optimise without hand holding
2. Online course creation -- from content structure to platform setup and delivery
3. Etsy store management -- product listings, SEO, fulfilment coordination
4. Canva graphic design -- professional quality assets, social media graphics, course materials
5. Project management -- you keep things moving without being chased
6. AI native -- you actively use AI tools in your workflow and stay ahead of what's possible
7. Claude Code or equivalent -- comfortable building or iterating on websites using AI assisted development

Who you are

1. A self-starter who spots what needs doing and does it
2. Efficient -- you produce great work without burning unnecessary time
3. Reliable and responsive during AEST business hours
4. Someone who takes ownership rather than waiting for instructions
5. Genuinely excited by AI and always exploring what's next

The opportunity

This is not a task ticker role. We are looking for a long term partner who grows with the business. Prove yourself part-time and the door to full-time is open. The right person will have real influence on how the brand shows up online.

IMPORTANT: To apply

SUBMIT APPLICATION HERE 

REMOTE

We are looking for an organized and reliable Virtual Assistant to join our team

QUALIFICATIONS:

1. Bachelor's degree or higher in Business Administration, Management, Communications, or a related field.
2. At least one (1) to two (2) years of experience in a similar virtual assistant or administrative support role.
3. Excellent communication and time management skills.
4. High level of attention to detail and confidentiality.
5. Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools.

RESPONSIBILITIES:

1. Provide remote administrative and operational support.
2. Manage calendars, emails, and appointments.
3. Prepare reports, presentations, and documentation.
4. Conduct online research and data management.
5. Coordinate meetings and support day-to-day business activities.

HOW TO APPLY

Interested and qualified applicants should submit their CV and cover letter to:

info@thehirehub.co

Subject Line: Application for Virtual Assistant

Only shortlisted candidates will be contacted.