Salary: £32,000–£35,000 per yearLocation: United KingdomWorking arrangement: Fully remoteEmployment type: Full-time | PermanentExperience: Entry-level

About the opportunityVia is partnering with a growing UK business looking for an Operations Assistant to support its daily administrative and operational activities.This is an excellent opportunity for someone organised, reliable and detail-oriented. No previous operations experience is required, and candidates from administration, customer service or other transferable backgrounds are encouraged to apply.

What you'll be doing

Support daily business operations and administrative tasks

Maintain accurate records, spreadsheets and internal systems

Assist with data entry, reporting and document management

Coordinate tasks, deadlines and follow-ups across teams

Respond to internal and external enquiries

Identify issues and help improve operational processes

What we're looking for

Strong organisational skills and attention to detail

Good written and verbal communication skills

Basic Microsoft Office and computer skills

Ability to manage priorities and meet deadlines

A proactive, reliable and professional approach

Confidence working independently in a remote environment

Previous experience in administration, data entry, customer service or business support is beneficial but not essential.

Why apply?

£32,000–£35,000 annual salary

Fully remote working across the UK

Permanent, full-time opportunity

Entry-level candidates welcome

Professional development and career progression

Experience with modern business systems and digital workflows

SUBMIT APPLICATION HERE

Our client is a growing organization seeking a highly organized and proactive Administrative Assistant to serve as a trusted strategic partner to executive leadership. This role is designed to help leaders stay focused on high-impact priorities by driving projects forward, coordinating cross-functional initiatives, managing executive communications, and ensuring day-to-day operations run efficiently within a fast-paced business environment.

Role Overview

The Administrative Assistant will provide high-level strategic and administrative support to senior executives by managing complex calendars, coordinating meetings and travel, overseeing cross-functional projects, preparing executive communications, and ensuring initiatives move forward with minimal oversight. The Administrative Assistant will serve as a key liaison across departments while anticipating executive needs, improving organizational efficiency, and supporting leadership with professionalism and discretion. This role is ideal for someone who enjoys taking ownership, solving problems proactively, and operating in a fast-paced environment where priorities evolve quickly.

Location

Fully Remote | 9:00 AM - 5:00 PM EST

Key Responsibilities

Executive Support & Calendar Management

1. Manage complex executive calendars, scheduling, and meeting coordination across multiple stakeholders.
2. Prioritize competing requests and proactively resolve scheduling conflicts.
3. Prepare meeting agendas, document action items, and ensure timely follow-up on deliverables.
4. Coordinate domestic travel arrangements, itineraries, and executive logistics as needed.

Project Management

1. Coordinate cross-functional projects from planning through completion.
2. Monitor project timelines and ensure initiatives remain on schedule.
3. Follow up with internal stakeholders to drive accountability and completion of action items.
4. Identify roadblocks, escalate issues appropriately, and recommend practical solutions.
5. Utilize Asana or similar project management tools to track project progress.

Strategic Administrative Support

1. Draft professional emails, presentations, reports, and executive documentation.
2. Conduct research and prepare executive briefings to support strategic decision-making.
3. Organize and maintain confidential files, documentation, and operating procedures.
4. Handle sensitive information with professionalism, discretion, and confidentiality.

Cross-Functional Coordination

1. Serve as a liaison between executive leadership and internal departments.
2. Coordinate communication across multiple teams to ensure projects remain aligned.
3. Support special initiatives and operational improvement projects as business needs evolve.
4. Help improve organizational processes that increase efficiency and accountability.

Qualifications & Experience

1. 3–5 years of experience supporting senior executives, founders, or C-level leadership.
2. Experience in executive assistance, project coordination, operations, or a related role.
3. Experience managing multiple priorities within a fast-paced environment.
4. Experience coordinating cross-functional projects and executive initiatives.

Skills

1. Exceptional written and verbal English communication skills.
2. Outstanding organizational and time management abilities.
3. Strong project management and follow-through skills.
4. High proficiency with Microsoft Office Suite and Google Workspace.
5. Experience using project management platforms such as Asana or similar tools.
6. Ability to independently prioritize work and manage competing deadlines.
7. Strong problem-solving and decision-making abilities.
8. Excellent attention to detail while maintaining a strategic perspective.
9. Professionalism, discretion, and the ability to handle confidential information.

What Success Looks Like

1. Executive priorities remain organized and projects consistently move forward with minimal oversight.
2. Meetings, communications, travel, and follow-up actions are executed efficiently and accurately.
3. Cross-functional initiatives remain on schedule through strong coordination and accountability.
4. Leadership confidently delegates responsibilities knowing they will be completed proactively.
5. Internal teams view the Executive Assistant as a trusted partner who improves communication, organization, and operational efficiency.
6. Executive leadership is able to focus on strategic priorities because administrative and operational responsibilities are managed effectively.

Opportunity

This is an exciting opportunity to become a trusted strategic partner to executive leadership within a growing organization. As the Administrative Assistant, you'll play a key role in improving operational efficiency, driving cross-functional initiatives, and helping leadership stay focused on the company's highest-impact priorities while gaining exposure to strategic business decisions.

Application Process:

To be considered for this role these steps need to be followed:

Fill in the application form

Record a video showcasing your skill sets

SUBMIT YOUR APPLICATION HERE

Meta Care | Care Management Division

Reports to:   Vice President of Care Management

Type:             Part-Time (20 hours/week)

Location:      Remote (must be available during MST time zone)

Role Overview

The Care Management division at Meta Care is seeking a sharp, detail oriented, accountable, and highly organized Administrative Assistant to support our Vice President of Care Management and the Care Management Team. This role ensures smooth daily operations, accurate documentation and timely follow-through across multiple projects to provide essential

structured assistance to our Care Management Team in support of our mission to deliver excellent care management for members across our network.

Key Responsibilities

1. Meeting support – Ability to take clear, concise notes, track follow-up items and maintain actions lists.
2. File & record management - Organize, maintain, and update documentation with strong attention to detail
3. Project tracking - Monitor deadlines, deliverables and ongoing tasks across multiple projects
4. Confidential information handling - Maintain confidentiality of sensitive clergy care and personnel matters.
5. Report & spreadsheet creation – Prepare reports and data spreadsheets as needed.
6. Documentation & Databases – Keep Client Directory, Census Lists, Team Birthday list, Phone Etiquette and NUSO User Guides current
7. Expense report coordination – submit, process and track expense reports
8. Onboarding support - Manage and track initial new employee onboarding tasks
9. Inventory Oversight – Track and manage care manager inventory through Meta Shop
10. Media management – Assist with staff headshots, team photos, and video testimonials
11. Event & conference logistics - Manage conference booth materials and scheduling, process ordering of required items (will maintain company credit card)
12. Calendar & scheduling – Manage team calendar, schedule Zoom interviews, add travel itineraries
13. Daily communications – Provide written updates and communications as requested
14. Special Projects – assist with special projects as they arise

Who We're Looking For

1. Proven administrative or executive support experience
2. Exceptional organizational skills, the ability to multitask and pivot priorities in real time
3. Strong written and verbal communication skills
4. High accountability, follow-through, and ownership of tasks from start to finish
5. Discretion and sound judgment when handling confidential information
6. Ability to work independently with minimal supervision
7. Proficiency with standard office and productivity software (e.g., Microsoft Outlook, Teams, Excel, Word & OneNote)
8. Alignment with and respect for Meta Care’s mission and values

Compensation & Schedule

Schedule: 20 hours per week

Compensation: $19 - $20 / hour

Availability

This position is available immediately.  If this opportunity resonates with you, please submit your application to:  REC@metacareusa.com OR Click Here

Equal Employment Opportunity:  Meta Care Inc. is proud to be an equal-opportunity employer.  All qualified applicants are encouraged to apply. 

Responsibilities

Support calendar coordination, reminders, meeting preparation, and routine scheduling tasks.

Organize email, digital files, shared documents, and administrative trackers.

Prepare basic research, summaries, documents, and follow-up notes when requested.

Track open administrative items and follow up with the appropriate person before deadlines are missed.

Maintain clear digital organization and handle routine information with discretion.

Qualifications

Experience as a virtual assistant, administrative assistant, coordinator, or similar support professional.

Strong written communication, digital organization, and time-management skills.

Comfort using calendars, email, spreadsheets, shared documents, and remote collaboration tools.

Ability to work independently, prioritize tasks, and communicate promptly when clarification is needed.

Role Details

Location: United States

Work arrangement: Remote

Employment type: Full-time

Experience level: Associate

Base salary: $39,000 - $48,000 per year

SUBMIT APPLICATION HERE

Algominds is looking for 2 Data Entry Executives to join our growing team.

 Remote | Full-Time

 11:00 AM – 8:00 PM

📩 Send your resume to hr@algominds.live

Join AlgoMinds and be part of a team that innovates and makes an impact!

Accountsease Solutions is growing and we're looking for a Virtual Assistant – Marketing to support an US-based real estate operations.

If you're fluent in English, enjoy talking to people, and want to build a career in marketing and sales, this could be the role for you.

What you'll do:

- Run and manage property ads across social media platforms

- List and market properties online

- Track ad performance and optimize campaigns

- Connect with leads and communicate with them about properties

- Make cold calls to generate new interest and opportunities

- Follow up consistently and help move deals toward closing

- Keep the CRM and daily activity reports up to date

What we're looking for:

- Fluent English communication (spoken & written)

- 1+ year of work experience (any industry)

- Comfort with social media and basic computer tools

- A proactive, target-driven attitude

- Any educational background welcome

Full training on the US real estate business is provided, so you can perform confidently from day one. This is a night-shift role aligned with US hours.

📩 Ready to apply? Send your resume to hiring@accountseaseas.com

BorderPay builds global treasury infrastructure that enables businesses to manage international payments and liquidity through a single integration. The company provides USD, EUR, and GBP named account rails, USDC/USDT wallets, and African local payout routes to support collections, payouts, and treasury management for SMEs, startups, and enterprises. BorderPay focuses on simplifying complex cross-border financial operations so customers can scale confidently in multiple markets. Team members collaborate in a fast-paced, technology-driven environment with a strong emphasis on reliability, security, and customer-centric solutions.

Role Description 

This is a full-time remote role for a Customer Service Representative at BorderPay. The person in this role will respond to customer inquiries via email, chat, and phone, providing clear information on products, account setup, and transaction status. Day-to-day activities include troubleshooting issues, escalating technical or compliance-related cases when needed, and ensuring timely resolution to maintain strong customer satisfaction. The role involves documenting interactions, updating customer records, and sharing recurring feedback with product and operations teams to improve processes and the overall customer experience. The Customer Service Representative will also contribute to knowledge base articles, support FAQs, and participate in regular training to stay current on platform updates and regulatory requirements.

Qualifications

1. Demonstrated skills in customer service and customer support, with the ability to respond to inquiries clearly and professionally.
2. Experience focusing on customer satisfaction, including resolving issues efficiently and following up to ensure positive outcomes.
3. Background in customer experience and customer service practices, with an understanding of how service quality impacts retention.
4. Ability to work effectively as a customer service representative in high-volume environments, using ticketing or CRM tools.
5. Strong written and verbal communication skills in English, with attention to detail and accuracy; biligual is a plus.
6. Comfort working remotely, with reliable internet access, strong time management, and self-directed work habits.
7. Basic familiarity with financial services, payments, or fintech platforms is an advantage.
8. Prior experience in a customer-facing role and a high school diploma or equivalent; post-secondary education is a plus.

Send your CV at hr@borderpayafrica.com

Part-Time | Remote

The Ghanaian-Diaspora Nursing Alliance / African-Diaspora Nursing Alliance is looking for a part-time, remote Administrative Support Staff member to join our growing team!

If you're organized, detail-oriented, and passionate about supporting a mission-driven healthcare community, this could be the perfect fit for you.

Core Focus:

1. Administrative Support
2. Communication & Coordination
3. Records & Documentation
4. Team & Executive Support
5. Event & Meeting Coordination
6. Scheduling & Time Management

What We Offer:

1. Professional Development
2. Training Support
3. Growth Opportunities & a Dynamic Work Environment

If you have experience supporting healthcare operations, managing administrative tasks, handling patient communication and keeping processes organised, we’d love to hear from you.

This is an opportunity to be part of a forward thinking team where your skills can make a real impact.

📩 Send your updated CV to:

 seemab.shahid@brainshub.co.uk

Executive Assistant & Operations Manager (Real Estate & Personal Brand)

Location: Remote (U.S. Eastern Time) | Full-Time

Pay: $900 to $1200/month, based on experience, plus performance bonuses

About the Role

We’re looking for a highly organized, proactive Executive Assistant to become a right hand in growing multiple businesses. You’ll help build systems, manage real estate operations, and support content and marketing so nothing falls through the cracks. This role spans real estate, content creation, and business operations, and suits someone who solves problems independently and owns projects start to finish.

Key Responsibilities

1. Executive Support: Manage calendar, meetings, travel, and email; track deadlines; build workflows.
2. Real Estate Operations: Manage transactions from contract to closing; coordinate with clients, attorneys, lenders, inspectors, and title companies; maintain CRM; schedule showings, inspections, and closings.
3. Content & Brand: Edit short form video for Instagram, TikTok, and YouTube Shorts; create graphics and captions; manage content calendars; assist with uploads, newsletters, and digital products.
4. Business Operations: Draft emails, proposals, and contracts; manage vendor timelines; conduct research; build SOPs; implement AI tools and automation.

Qualifications

Strong organizational and communication skills, high attention to detail, comfortable working independently, tech savvy, professional and trustworthy with the ability to maintain confidentiality.

Preferred Experience

Real estate transaction coordination, contract prep, video editing (CapCut/Premiere/Final Cut), Canva or Adobe, CRM platforms (Follow Up Boss, KV Core), Google Workspace, project management tools (ClickUp, Asana, Monday, Trello), and AI tools like ChatGPT.

90 Day Success Looks Like

Calendar and business fully organized, transactions on schedule, SOPs in place, content published consistently, and admin load off the business owner’s plate.

Who You Are

You anticipate needs before being asked, bring order to chaos, communicate clearly, and solve problems instead of waiting for instructions.

How to Apply

Send your CV to sm.gooro@gmail.com

Salary: €800/Month

Reports to: Managing Director

Location: Remote

Level: Entry-Level, previous experience preferred

Working Hours: Flexible

Overview

We're looking for a proactive and reliable Personal Assistant to support the Managing Director of a fast-growing company specializing in creator management, brand partnerships, and business consulting. The successful candidate will provide high-level administrative support, helping to streamline day-to-day operations, manage busy schedules, and maintain strong relationships with clients and business partners.

This is a dynamic role that requires excellent organisational skills, strong written and verbal communication, and a solution-oriented mindset. The ideal candidate is someone who thrives in a remote environment, can work independently, and is comfortable handling a variety of tasks with professionalism and discretion.

Responsibilities

• Administrative & Executive Support

1. Provide day-to-day support to the Managing Director, managing calendars, scheduling meetings, and coordinating appointments.
2. Handle email correspondence and administrative tasks, ensuring timely responses and efficient workflow.
3. Coordinate travel arrangements, including flights, accommodation, and itineraries.
4. Liaise with clients, business partners, and external stakeholders, maintaining a professional and approachable manner.
5. Support the smooth day-to-day running of operations, helping to prioritise tasks and manage competing deadlines.
6. Prepare and organise documents, reports, and presentation materials as needed.

Requirements

1. Fluent English (written and spoken) with strong communication skills.
2. Excellent organisational abilities and keen attention to detail.
3. Flexible, proactive, and adaptable to changing priorities.
4. Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role is an advantage.
5. Comfortable working remotely with minimal supervision.

How To Apply

To Apply, send your updated CV, current location, and notice period to: jobs@rpconsultancy.me

We are seeking a reliable, organized, and motivated Virtual Assistant to provide administrative and operational support remotely. The ideal candidate is comfortable working independently, communicating professionally, managing multiple tasks, and meeting deadlines.

Visa Sponsorship: Yes

Salary: $20.00 – $35.00 hourly

Key Responsibilities

1. Manage emails, calendars, appointments, and schedules.
2. Perform data entry and maintain accurate records.
3. Prepare documents, reports, and spreadsheets.
4. Communicate with clients, customers, and team members professionally.
5. Conduct online research and organize information.
6. Assist with administrative and day-to-day business tasks.
7. Follow up on assigned tasks and maintain deadlines.
8. Maintain confidentiality of company and client information.
9. Support other departments with administrative duties as needed.

Requirements

1. Strong written and verbal communication skills.
2. Good organizational and time-management abilities.
3. Basic computer skills and familiarity with Microsoft Office or Google Workspace.
4. Reliable internet connection and a suitable computer for remote work.
5. Ability to work independently with minimal supervision.
6. Strong attention to detail.
7. Previous administrative or customer-service experience is preferred but not required.

Compensation & Benefits

1. Competitive compensation based on experience and role.
2. Flexible remote work environment.
3. Training and onboarding provided.
4. Opportunities for professional growth.
5. Flexible full-time or part-time schedules, depending on position availability.

This is a remote position.

Job Title: Operations and Accounting Assistant

Location: Remote 

Employment Type: Part-time (approx. 20 hours/week), with potential to scale 

Work Hours: 10AM-2PM (New South Wales Time) 

Reports to: CEO

About the Role

We are currently hiring for one our client based in Australia, we’re looking for a highly organised, systems-driven Virtual Assistant (Operations & Accounting)  to work directly with the CEO of the company and coordinate the operational engine of their accounting practice.

This role sits firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However, this is not a standalone client accountant role.

Your focus will be:

Operational execution

Workflow coordination

System management

Capacity oversight

This is an independent contributor role for someone who thrives in structured environments, respects systems, and knows how to improve efficiency without disrupting operational stability.

Key Responsibilities

Operational Coordination (Accounting Practice)

Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting

Ensure all work is structured, assigned and tracked in ClickUp

Monitor team capacity against client service agreements

Proactively identify and resolve bottlenecks

Maintain organised documentation within Google Workspace

Systems & Process Management

Uphold and protect existing SOPs for Australian bookkeeping and management accounting

Maintain and optimise ClickUp dashboards, workflows and templates

Ensure full task visibility, traceability and accountability

Support workflow automation where appropriate

Champion consistent system usage across the team

Executive Support to CEO

Assist the CEO with operational planning and prioritisation

Prepare clear operational summaries and workload insights

Support implementation of internal initiatives

Track action items and ensure follow-through

Quality & Commercial Oversight

Conduct preliminary quality checks on reconciliations, coding and workpapers

Monitor scope adherence and flag out-of-scope work

Assist with oversight of aged receivables and internal tracking

Step in hands-on when required to keep deadlines on track

Internal Administration

Maintain clean and structured digital filing systems

Oversee licences, subscriptions and system access

Support onboarding of new staff into tools and workflows

Ensure confidentiality and protection of client IP

Essential Requirements

Experience in an accounting, bookkeeping or management accounting environment

Background in operations, practice management, admin VA or executive support within an accounting firm

Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end)

Hands-on experience with ClickUp (dashboards, workflows, templates)

High proficiency in Google Workspace

Experience with Xero, QuickBooks Online and/or MYOB

Strong organisational and time management skills

Systems-oriented mindset with respect for existing frameworks

Ability to operate independently without close supervision

Openness to leveraging automation and AI tools where beneficial

Who This Role Suits

This role is ideal for someone within the accounting industry who enjoys operations, structure and execution more than purely technical accounting work, and wants to work closely with a CEO in a growing accounting practice.

If you enjoy building clarity, protecting systems, and ensuring operational discipline inside an accounting environment, this will feel like home.

SUBMIT APPLICATION HERE

TrinexPro is actively seeking highly skilled Virtual Assistants across multiple domains for remote opportunities.

Since great VAs come with different specialties, we are looking for professionals experienced in any of the following areas:

1. Executive & Admin Support: Inbox management, scheduling, and data entry.
2. Social Media & Marketing: Content scheduling, community engagement, and basic design.
3. Customer Support: Client onboarding, resolving inquiries, and live chat.
4. Tech & E-commerce: CRM management, store updates, and specialized tool support.

If you are highly organized, proactive, and proficient with remote collaboration tools, we want you on our team!

📩 Send your CV to career@trinexpro.com

🌐 trinexpro.com

Location: Remote 💵 Full-Time

We’re looking for an organized and professional Administrative Assistant to provide daily administrative and client support.

Responsibilities 

• Process applications and manage client records. 

• Confirm appointments and handle calls.

• Maintain files, documents, and accurate records. 

• Manage emails, reminders, and follow-ups. 

• Provide daily administrative and ad hoc support.

Requirements 

• Proficiency in Microsoft Excel. 

• Excellent communication skills. 

• Strong organizational abilities. 

• Professional and friendly demeanor. 

• Ability to work independently and with a team. 

• Administrative experience is an asset.

💌 How to Apply Send your CV to safiya.phillip@myguardiangroup.com

📍 Remote | Global

Excellent compensation + performance bonuses

Full-time | ~40 hours/week

Italian + English required

We’re looking for an organised, proactive, and people-oriented Executive Assistant to support campaign execution, creators, brands, social media, and daily operations.

Key responsibilities:

• Campaign coordination from brief to publishing

• Creator & client communication

• Commercial follow-ups & lead generation

• Social media scheduling & publishing

• CRM, contracts & campaign administration

• Supporting small accounts and campaign delivery

Ideal candidate:

1. Excellent communication skills
2. Highly organised & detail-oriented
3. Proactive and reliable
4. Experience in hospitality, events, social media, or community management is a plus

Long-term opportunity with growth toward Campaigns Manager or Operations.

📩 To apply, please send your CV and portfolio to:

hello@rpconsultancy.me

True Med Billing is looking for a Part-Time Virtual Assistant to join our growing medical billing team.

Position: Virtual Assistant (Remote)

Working Hours: 3 hours per day (EST Time Zone)

Employment Type: Part-Time

Requirements:

1. 6 months to 1 year of relevant experience
2. Good communication and organizational skills
3. Comfortable working remotely
4. Basic knowledge of medical billing, credentialing, or healthcare administration is preferred
5. Reliable internet connection and computer/laptop

Compensation: Salary will be based on the candidate's experience and interview performance.

If you are a motivated individual looking for a remote part-time opportunity, we would love to hear from you.

How To Apply

📧 Send your CV to: connect@truemedbilling.com

True Med Billing is an equal opportunity employer, and we encourage qualified candidates to apply.

Executive Virtual Assistant (Remote)

If you’re an organized professional who enjoys supporting executives, managing operations, and improving client relationships, this opportunity is for you.

Responsibilities:

✅ Executive and administrative support

✅ Task and calendar management

✅ Client engagement

✅ Operations coordination

✅ Marketing support

📩 How to Apply:

Send your application to aileen@legalsoft.com.

Job Description

Location: Remote (Worldwide)

Employment Type: Independent Contractor

Work Schedule: 9am to 6pm East time zone timezone Monday to Friday

1. 40 hours per week ( track time using time doctor)
2. 5 working days per week
3. Compensation: $300 usd per month + annual bonuses
4. Start Date: ASAP

As a Virtual Assistant / Administrative Assistant, you will provide day-to-day support across multiple departments. Responsibilities may include, but are not limited to:

1. Complete administrative and operational tasks assigned by management.
2. Manage calendars, meetings, appointments, and scheduling.
3. Respond to emails and coordinate communications.
4. Organize files, documents, spreadsheets, and company records.
5. Perform data entry and maintain accurate information.
6. Conduct online research and prepare reports.
7. Assist with project coordination and task tracking.
8. Support sales, marketing, recruiting, creator partnerships, customer support, and business operations as needed.
9. Help create, update, and maintain standard operating procedures (SOPs).
10. Prepare meeting notes, presentations, and documentation.
11. Coordinate with internal teams, contractors, creators, clients, and partners.
12. Monitor deadlines and follow up on outstanding tasks.
13. Learn new software, tools, and processes as required.
14. Maintain confidentiality of company information.
15. Perform any other duties or special projects assigned by supervisors or management to support business operations.

Requirements

Required

1. Excellent written and verbal English communication skills
2. Strong organizational and time management skills
3. Exceptional attention to detail
4. Ability to multitask and prioritize work
5. Reliable computer and high-speed internet connection
6. Ability to work independently with minimal supervision
7. Professional attitude and strong work ethic

Preferred

1. Previous experience as a Virtual Assistant or Administrative Assistant
2. Experience supporting remote teams
3. Startup experience is a plus
4. Familiarity with creator economy, marketing, or business operations

1. Google Workspace
2. Microsoft Office
3. Notion
4. Slack
5. Zoom or Google Meet
6. Trello, ClickUp, Asana, or Monday.com
7. CRM software (HubSpot, Zoho, Pipedrive, etc.)
8. Canva
9. AI tools (ChatGPT, Gemini, Claude)
10. What We Look For
11. Highly organized
12. Self-motivated
13. Excellent communicator
14. Reliable and dependable
15. Fast learner
16. Problem solver
17. Positive attitude
18. Team player

Why Join KeyMik?

1. 100% Remote opportunity
2. Startup environment with growth opportunities
3. Work with creators, influencers, and global brands
4. Develop valuable operations and business experience
5. Collaborate with an international remote team

1. Part-time Virtual Executive Assistant (15–20 hours/week)
2. Fully remote position
3. Monday–Friday with flexible scheduling
4. Opportunity to grow into a full-time role
5. Support the leadership team by providing executive and administrative assistance
6. Help create organization, efficiency, and margin so leaders can focus on serving clients
7. Work remotely as part of a connected, values-driven team
8. Support a firm providing Fractional CFO, Accounting, and Business Coaching services nationwide
9. Align with Fulling Management & Accounting's G.R.A.C.E. Core Values:
10. Growth
11. Represent the Client
12. Accountability
13. Champion Attitude
14. Eternal Impact

Key Responsibilities

1. Manage executive calendars, scheduling, and meeting coordination
2. Support email management and follow-up
3. Prepare meeting agendas, notes, and action items
4. Answer and route incoming phone calls professionally
5. Coordinate new team member and client onboarding
6. Maintain organized digital files and documentation
7. Improve and document internal processes
8. Manage recurring administrative workflows and deadlines
9. Coordinate team meetings, retreats, and company events
10. Support special projects and strategic initiatives
11. Research solutions and recommend process improvements
12. Communicate proactively with clients and team members

Benefits

1. Fully remote work environment
2. Flexible Monday–Friday schedule
3. Part-time hours (15–20 hours per week)
4. Opportunity for future full-time employment
5. Work with a collaborative, values-driven team
6. Meaningful work supporting business owners across the country
7. Professional growth and development opportunities
8. Team retreats and company events
9. Community service opportunities
10. Culture focused on trust, excellence, and making a lasting impact