Virtual Assistant - Fulling Management & Accounting, Inc. (Remote - Part-Time )

Position Description

1. Part-time Virtual Executive Assistant (15–20 hours/week)
2. Fully remote position
3. Monday–Friday with flexible scheduling
4. Opportunity to grow into a full-time role
5. Support the leadership team by providing executive and administrative assistance
6. Help create organization, efficiency, and margin so leaders can focus on serving clients
7. Work remotely as part of a connected, values-driven team
8. Support a firm providing Fractional CFO, Accounting, and Business Coaching services nationwide
9. Align with Fulling Management & Accounting's G.R.A.C.E. Core Values:
10. Growth
11. Represent the Client
12. Accountability
13. Champion Attitude
14. Eternal Impact

Key Responsibilities

1. Manage executive calendars, scheduling, and meeting coordination
2. Support email management and follow-up
3. Prepare meeting agendas, notes, and action items
4. Answer and route incoming phone calls professionally
5. Coordinate new team member and client onboarding
6. Maintain organized digital files and documentation
7. Improve and document internal processes
8. Manage recurring administrative workflows and deadlines
9. Coordinate team meetings, retreats, and company events
10. Support special projects and strategic initiatives
11. Research solutions and recommend process improvements
12. Communicate proactively with clients and team members

Skills / Experience / Education

1. Highly organized with exceptional attention to detail
2. Strong written and verbal communication skills
3. Self-motivated and able to work independently
4. Excellent time management and multitasking abilities
5. Process-minded with strong problem-solving skills
6. Tech-savvy and quick to learn new software
7. Positive, dependable, and service-oriented
8. 2+ years of administrative or executive assistant experience preferred
9. Experience supporting senior leaders preferred
10. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
11. Experience with Zoom, Microsoft Teams, or similar collaboration tools
12. Bachelor's degree preferred

Benefits

1. Fully remote work environment
2. Flexible Monday–Friday schedule
3. Part-time hours (15–20 hours per week)
4. Opportunity for future full-time employment
5. Work with a collaborative, values-driven team
6. Meaningful work supporting business owners across the country
7. Professional growth and development opportunities
8. Team retreats and company events
9. Community service opportunities
10. Culture focused on trust, excellence, and making a lasting impact

Equipment

1. Reliable high-speed internet connection
2. Dediated home office or quiet workspace
3. Computer capable of supporting Microsoft Office, Zoom, and Microsoft Teams
4. Reliable phone for business communication

Onboarding / Mentor

1. Guided onboarding for firm processes and systems
2. Training on internal workflows and documentation
3. Introduction to leadership team and company culture
4. Support during new hire onboarding period
5. Ongoing collaboration with the leadership team
6. Opportunity for continued learning as responsibilities grow
7. Regular communication and feedback to support long-term success

Submit your resume and a cover letter below in addition to completing your application on Indeed. In your letter, tell us what you know about Fulling Management & Accounting, why this role interests you and how you believe your experience and strengths would contribute to our culture and mission. Applications without a cover letter will not be considered.

recruiting@fullingmgmt.com