We kindly request that only qualified candidates apply.
This opportunity is open exclusively to candidates currently based in Nigeria, Kenya, South Africa, and Ghana.
This role is open exclusively to professionals who currently work as Executive Assistants and have proven experience supporting global brands or international clients.
Please note that candidates with only transferable skills or without prior executive-level experience will not be considered.
We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and operational support to our founders and senior leadership team. The ideal candidate will serve as the backbone of executive operations by managing schedules, coordinating communication, and ensuring seamless execution of daily priorities.
This is a fully remote role, and you will collaborate with clients and stakeholders across multiple time zones. The role requires a high degree of professionalism, discretion, and adaptability.
Key Responsibilities
1. Calendar and Travel Management
- Coordinate meetings, appointments, and travel arrangements for executives.
- Manage complex schedules across multiple time zones, ensuring minimal conflicts.
- Send timely reminders and prepare meeting briefs as needed.
2. Email and Communication Management
- Monitor executive inboxes and prioritize urgent messages.
- Draft professional correspondence, follow up on pending items, and maintain communication flow.
- Act as a liaison between executives and internal/external stakeholders.
3. Document and Presentation Preparation
- Prepare and format presentations, reports, meeting agendas, and minutes.
- Maintain accurate digital filing systems and manage confidential information.
- Support executives with data entry, record keeping, and document review.
4. Event and Logistics Coordination
- Organize and manage logistics for virtual and in-person meetings or events.
- Liaise with vendors, clients, and team members to ensure seamless execution.
- Manage invitations, RSVPs, and event follow-up documentation.
5. Research and Project Support
- Conduct background research and summarize findings to support executive decision-making.
- Track project deliverables, deadlines, and updates across departments.
- Support in compiling reports and performance summaries.
6. Budget Tracking and Administrative Support
- Assist in monitoring budgets, tracking expenses, and reconciling invoices.
- Handle reimbursements and financial documentation in line with company policies.
- Identify areas for administrative efficiency and process improvement.
Candidate Requirements
Experience:
- Minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
- Proven experience working with senior executives, founders, or leadership teams.
Communication Skills:
- Exceptional written and verbal English proficiency.
- Ability to draft professional correspondence and communicate clearly with internal and external stakeholders.
Organization and Time Management:
- Skilled at prioritizing multiple tasks and meeting tight deadlines.
- Strong attention to detail and ability to work independently.
Technical Proficiency:
- Proficient with Google Workspace, Microsoft Office Suite, Slack, and Zoom.
- Comfortable adopting and using AI or automation tools to enhance productivity.
Problem-Solving and Initiative:
- Proactive and resourceful with a growth mindset.
- Able to anticipate needs, resolve issues independently, and manage ambiguity effectively.
Discretion and Professionalism:
- Demonstrated ability to handle sensitive and confidential information with integrity and sound judgment.
Location and Work Setup:
- Must reside in one of the following focus regions: Nigeria, Ghana, South Africa, Kenya, Barbados, or Jamaica.
- Must have a reliable internet connection and a quiet workspace suitable for remote work.
Compensation
- Salary Range: £400 – £700 per month (depending on experience and placement).
- Payment applies only during active placement periods.
