Executive Assistant & Operations Manager (Real Estate & Personal Brand)

Location: Remote (U.S. Eastern Time) | Full-Time

Pay: $900 to $1200/month, based on experience, plus performance bonuses

About the Role

We’re looking for a highly organized, proactive Executive Assistant to become a right hand in growing multiple businesses. You’ll help build systems, manage real estate operations, and support content and marketing so nothing falls through the cracks. This role spans real estate, content creation, and business operations, and suits someone who solves problems independently and owns projects start to finish.

Key Responsibilities

1. Executive Support: Manage calendar, meetings, travel, and email; track deadlines; build workflows.
2. Real Estate Operations: Manage transactions from contract to closing; coordinate with clients, attorneys, lenders, inspectors, and title companies; maintain CRM; schedule showings, inspections, and closings.
3. Content & Brand: Edit short form video for Instagram, TikTok, and YouTube Shorts; create graphics and captions; manage content calendars; assist with uploads, newsletters, and digital products.
4. Business Operations: Draft emails, proposals, and contracts; manage vendor timelines; conduct research; build SOPs; implement AI tools and automation.

Qualifications

Strong organizational and communication skills, high attention to detail, comfortable working independently, tech savvy, professional and trustworthy with the ability to maintain confidentiality.

Preferred Experience

Real estate transaction coordination, contract prep, video editing (CapCut/Premiere/Final Cut), Canva or Adobe, CRM platforms (Follow Up Boss, KV Core), Google Workspace, project management tools (ClickUp, Asana, Monday, Trello), and AI tools like ChatGPT.

90 Day Success Looks Like

Calendar and business fully organized, transactions on schedule, SOPs in place, content published consistently, and admin load off the business owner’s plate.

Who You Are

You anticipate needs before being asked, bring order to chaos, communicate clearly, and solve problems instead of waiting for instructions.

How to Apply

Send your CV to sm.gooro@gmail.com

Salary: €800/Month

Reports to: Managing Director

Location: Remote

Level: Entry-Level, previous experience preferred

Working Hours: Flexible

Overview

We're looking for a proactive and reliable Personal Assistant to support the Managing Director of a fast-growing company specializing in creator management, brand partnerships, and business consulting. The successful candidate will provide high-level administrative support, helping to streamline day-to-day operations, manage busy schedules, and maintain strong relationships with clients and business partners.

This is a dynamic role that requires excellent organisational skills, strong written and verbal communication, and a solution-oriented mindset. The ideal candidate is someone who thrives in a remote environment, can work independently, and is comfortable handling a variety of tasks with professionalism and discretion.

Responsibilities

• Administrative & Executive Support

1. Provide day-to-day support to the Managing Director, managing calendars, scheduling meetings, and coordinating appointments.
2. Handle email correspondence and administrative tasks, ensuring timely responses and efficient workflow.
3. Coordinate travel arrangements, including flights, accommodation, and itineraries.
4. Liaise with clients, business partners, and external stakeholders, maintaining a professional and approachable manner.
5. Support the smooth day-to-day running of operations, helping to prioritise tasks and manage competing deadlines.
6. Prepare and organise documents, reports, and presentation materials as needed.

Requirements

1. Fluent English (written and spoken) with strong communication skills.
2. Excellent organisational abilities and keen attention to detail.
3. Flexible, proactive, and adaptable to changing priorities.
4. Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role is an advantage.
5. Comfortable working remotely with minimal supervision.

How To Apply

To Apply, send your updated CV, current location, and notice period to: jobs@rpconsultancy.me

We are seeking a reliable, organized, and motivated Virtual Assistant to provide administrative and operational support remotely. The ideal candidate is comfortable working independently, communicating professionally, managing multiple tasks, and meeting deadlines.

Visa Sponsorship: Yes

Salary: $20.00 – $35.00 hourly

Key Responsibilities

1. Manage emails, calendars, appointments, and schedules.
2. Perform data entry and maintain accurate records.
3. Prepare documents, reports, and spreadsheets.
4. Communicate with clients, customers, and team members professionally.
5. Conduct online research and organize information.
6. Assist with administrative and day-to-day business tasks.
7. Follow up on assigned tasks and maintain deadlines.
8. Maintain confidentiality of company and client information.
9. Support other departments with administrative duties as needed.

Requirements

1. Strong written and verbal communication skills.
2. Good organizational and time-management abilities.
3. Basic computer skills and familiarity with Microsoft Office or Google Workspace.
4. Reliable internet connection and a suitable computer for remote work.
5. Ability to work independently with minimal supervision.
6. Strong attention to detail.
7. Previous administrative or customer-service experience is preferred but not required.

Compensation & Benefits

1. Competitive compensation based on experience and role.
2. Flexible remote work environment.
3. Training and onboarding provided.
4. Opportunities for professional growth.
5. Flexible full-time or part-time schedules, depending on position availability.

This is a remote position.

Job Title: Operations and Accounting Assistant

Location: Remote 

Employment Type: Part-time (approx. 20 hours/week), with potential to scale 

Work Hours: 10AM-2PM (New South Wales Time) 

Reports to: CEO

About the Role

We are currently hiring for one our client based in Australia, we’re looking for a highly organised, systems-driven Virtual Assistant (Operations & Accounting)  to work directly with the CEO of the company and coordinate the operational engine of their accounting practice.

This role sits firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However, this is not a standalone client accountant role.

Your focus will be:

Operational execution

Workflow coordination

System management

Capacity oversight

This is an independent contributor role for someone who thrives in structured environments, respects systems, and knows how to improve efficiency without disrupting operational stability.

Key Responsibilities

Operational Coordination (Accounting Practice)

Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting

Ensure all work is structured, assigned and tracked in ClickUp

Monitor team capacity against client service agreements

Proactively identify and resolve bottlenecks

Maintain organised documentation within Google Workspace

Systems & Process Management

Uphold and protect existing SOPs for Australian bookkeeping and management accounting

Maintain and optimise ClickUp dashboards, workflows and templates

Ensure full task visibility, traceability and accountability

Support workflow automation where appropriate

Champion consistent system usage across the team

Executive Support to CEO

Assist the CEO with operational planning and prioritisation

Prepare clear operational summaries and workload insights

Support implementation of internal initiatives

Track action items and ensure follow-through

Quality & Commercial Oversight

Conduct preliminary quality checks on reconciliations, coding and workpapers

Monitor scope adherence and flag out-of-scope work

Assist with oversight of aged receivables and internal tracking

Step in hands-on when required to keep deadlines on track

Internal Administration

Maintain clean and structured digital filing systems

Oversee licences, subscriptions and system access

Support onboarding of new staff into tools and workflows

Ensure confidentiality and protection of client IP

Essential Requirements

Experience in an accounting, bookkeeping or management accounting environment

Background in operations, practice management, admin VA or executive support within an accounting firm

Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end)

Hands-on experience with ClickUp (dashboards, workflows, templates)

High proficiency in Google Workspace

Experience with Xero, QuickBooks Online and/or MYOB

Strong organisational and time management skills

Systems-oriented mindset with respect for existing frameworks

Ability to operate independently without close supervision

Openness to leveraging automation and AI tools where beneficial

Who This Role Suits

This role is ideal for someone within the accounting industry who enjoys operations, structure and execution more than purely technical accounting work, and wants to work closely with a CEO in a growing accounting practice.

If you enjoy building clarity, protecting systems, and ensuring operational discipline inside an accounting environment, this will feel like home.

SUBMIT APPLICATION HERE

TrinexPro is actively seeking highly skilled Virtual Assistants across multiple domains for remote opportunities.

Since great VAs come with different specialties, we are looking for professionals experienced in any of the following areas:

1. Executive & Admin Support: Inbox management, scheduling, and data entry.
2. Social Media & Marketing: Content scheduling, community engagement, and basic design.
3. Customer Support: Client onboarding, resolving inquiries, and live chat.
4. Tech & E-commerce: CRM management, store updates, and specialized tool support.

If you are highly organized, proactive, and proficient with remote collaboration tools, we want you on our team!

📩 Send your CV to career@trinexpro.com

🌐 trinexpro.com

Location: Remote 💵 Full-Time

We’re looking for an organized and professional Administrative Assistant to provide daily administrative and client support.

Responsibilities 

• Process applications and manage client records. 

• Confirm appointments and handle calls.

• Maintain files, documents, and accurate records. 

• Manage emails, reminders, and follow-ups. 

• Provide daily administrative and ad hoc support.

Requirements 

• Proficiency in Microsoft Excel. 

• Excellent communication skills. 

• Strong organizational abilities. 

• Professional and friendly demeanor. 

• Ability to work independently and with a team. 

• Administrative experience is an asset.

💌 How to Apply Send your CV to safiya.phillip@myguardiangroup.com

📍 Remote | Global

Excellent compensation + performance bonuses

Full-time | ~40 hours/week

Italian + English required

We’re looking for an organised, proactive, and people-oriented Executive Assistant to support campaign execution, creators, brands, social media, and daily operations.

Key responsibilities:

• Campaign coordination from brief to publishing

• Creator & client communication

• Commercial follow-ups & lead generation

• Social media scheduling & publishing

• CRM, contracts & campaign administration

• Supporting small accounts and campaign delivery

Ideal candidate:

1. Excellent communication skills
2. Highly organised & detail-oriented
3. Proactive and reliable
4. Experience in hospitality, events, social media, or community management is a plus

Long-term opportunity with growth toward Campaigns Manager or Operations.

📩 To apply, please send your CV and portfolio to:

hello@rpconsultancy.me

True Med Billing is looking for a Part-Time Virtual Assistant to join our growing medical billing team.

Position: Virtual Assistant (Remote)

Working Hours: 3 hours per day (EST Time Zone)

Employment Type: Part-Time

Requirements:

1. 6 months to 1 year of relevant experience
2. Good communication and organizational skills
3. Comfortable working remotely
4. Basic knowledge of medical billing, credentialing, or healthcare administration is preferred
5. Reliable internet connection and computer/laptop

Compensation: Salary will be based on the candidate's experience and interview performance.

If you are a motivated individual looking for a remote part-time opportunity, we would love to hear from you.

How To Apply

📧 Send your CV to: connect@truemedbilling.com

True Med Billing is an equal opportunity employer, and we encourage qualified candidates to apply.

Executive Virtual Assistant (Remote)

If you’re an organized professional who enjoys supporting executives, managing operations, and improving client relationships, this opportunity is for you.

Responsibilities:

✅ Executive and administrative support

✅ Task and calendar management

✅ Client engagement

✅ Operations coordination

✅ Marketing support

📩 How to Apply:

Send your application to aileen@legalsoft.com.