We are a dynamic design agency and specialize in crafting unforgettable immersive experiences through projection mapping, event production, and stage design. Our team thrives on creativity, collaboration, and excellence in every project we undertake. As we continue to grow, we are looking for a motivated and organized Assistant to support our manager in ensuring smooth operations and client satisfaction.

Key Responsibilities:

Manager Support: 

1. Daily diary management and organisation of the calendar.
2. Organising meetings and appointments.
3. Preparation and submission of necessary documents to the manager.
4. Managing and responding to emails.

Office Management: 

1. Keeping filing systems organised.
2. Management of incoming and outgoing mail.

Communication and Coordination:

1. Conducting internal and external correspondence.
2. Liaising with customers and business partners.
3. Organising events and meetings.

Project Management:

1. Monitoring and reporting of internal projects.
2. Coordinating project processes and making necessary arrangements for timely completion.

Travel Arrangements:

1. Making the necessary arrangements for business trips (flights, hotels, car rental, etc.). 
2. Preparation and management of travel programmes.

Personal Support:

1. Assisting the executive with personal tasks and organization. 
2. Handling personal errands and shopping as needed. 

Required Qualifications:

1. At least 3 years of experience in a similar position.
2. Advanced knowledge of English.
3. Strong organisational and time management skills.
4. Excellent communication and correspondence skills.
5. Ability to adapt to flexible working hours.
6. Good command of MS Office programmes.

What We're Looking For:

1. Organizational Skills: Ability to manage multiple tasks and projects with precision.
2. Communication: Strong verbal and written communication skills, with a knack for clear and professional interactions.
3. Proactive Attitude: Self-starter who can anticipate needs and take initiative.
4. Detail-Oriented: Keen eye for detail, ensuring accuracy in all tasks.
5. Team Player: Collaborative spirit, willing to support and contribute to the team’s success.
6. Tech-Savvy: Proficient in office software (e.g., Microsoft Office, Google Workspace) and comfortable learning new tools.

 Why Join Us?

Creative Environment: Work with a talented team in a vibrant and inspiring setting.

Growth Opportunities: We believe in nurturing our team's potential and offer opportunities for professional development.

Innovative Projects: Be part of cutting-edge projects that make a difference.

Supportive Culture: Join a workplace that values collaboration, respect, and work-life balance.

How to Apply:

If you are a motivated individual with a passion for organization and coordination, we’d love to hear from you! Please submit your resume with a cover letter detailing your experience and send it to jobs@artnpars.com

About Chore

Chore exists to kill admin so founders can "Chore No More" and build their dreams. We are the end of admin. We are the future. We are the better world for everyone.

 We exist to make every startup in the world successful. The more startups that exist, survive and thrive, the better the world we all get to live in. We work behind the scenes to help our clients win.

 We like efficiency. We geek out on checklists. We're transparent with each other and with our clients. We're professional, inclusive and autonomous, and we're building a culture that's trust-based, genuinely fun, and pushes each of us to keep learning.

 Check out more of what we do here: www.hirechore.com

The Role

We're looking for a driven person to join our team of Operations Specialists - the main conduit through which all of our clients' back-office operations run, including Human Resources, Finance, Payroll and Compliance. 

As an Operations Specialist, you work directly with US startup founders to project manage their most critical operational matters. You work alongside a Chief Chore Officer, who owns the relationship - you own the operations. In short: you're the point person who keeps the lights on.

These responsibilities are often tactical. But tactical doesn't mean thoughtless - and as you build trusted relationships with the founders you support, the work becomes strategic too. Our best Operations Specialists end up being the person a founder calls first.

Some Examples Of The Work We Do

Tactical responsibilities still require judgment and thoughtfulness - “can you work with our accountant to get taxes filed?” or “can you get this NDA out to a customer and coordinate if there are any issues?”

Work that gets genuinely strategic - e.g., “how should I think about compensation and benchmarks for my company?” We’ve seen this organically happen at times, when OPs have built a trusted relationship with clients.

Research and problem-solving for back-office edge cases. An unusual filing. A regulator with an unhelpful website. A vendor who's gone quiet. Something that has genuinely never come up before. You go and find the answer

Choosing tools and vendors, with the cost in mind. Our clients are early-stage and often bootstrapped. You research the options, compare them properly, and recommend what actually fits their budget - not the biggest name in the market. We expect you to know what things cost and to raise it before anyone asks you to.

Contributing to our knowledge base. Internal, client-facing, and public-facing. Every startup on earth reinvents the wheel on HR, Finance and Legal Ops, and it drives us crazy. We're building a reusable source of wisdom and best practice - and what you learn goes into it, so nobody has to solve the same problem twice.

Internal projects that make Chore stronger. SOPs, systems, dashboards, operational improvements - scoped, executed and delivered by you.

One note on scope: unlike an internal Chief of Staff, this role doesn't extend into bespoke areas like go-to-market, analytics or partnerships.

What We're Looking For

Required

3+ years of work experience that includes interfacing with clients or external parties. This is required, not preferred. What matters most is that you were the person responsible for outcomes, not a contributor to someone else's.

Strongly preferred

HR, Payroll, Finance or Compliance operations experience (We're not looking for a recruitment or sales background)

And you're probably a fit if…

You're a total geek for better processes - more standardisation, and reinventing things just enough to make them more efficient.

Ticking items off your list while thinking "how could I do this more efficiently?" brings a smile to your face. There's always more to do for clients, and you thrive on getting things done

You're obsessed with using AI and technology to work smarter - you don't wait to be told about a new tool, you've usually already tested it

You love building deep, trusting relationships with dynamic founders across many industries

You're smart, detail-oriented, a natural context-switcher, with GREAT communication skills

You have a deep dedication to client service and doing right by people - going above and beyond to make sure our clients love us

You can focus in stressful situations and prioritise almost automatically

You're open to giving and receiving feedback, up, down and sideways, using the Radical Candor method

You start solving before you start asking. When something breaks and there's nobody available, you get going. You escalate with a recommendation, not a question

You don't mind the unsexy part of running a startup - dealing with regulators (including waiting on hold forever for them to pick up), managing employee offboardings, and basically doing the "startup plumber" work. It might smell, but a strong back office is foundational to success

You want to join a passionate, fun and kind team for the long term (2+ years). This role might be a stepping stone, and we celebrate our team members' growth - but if you apply, our assumption is that you'd prefer a job you can see yourself in for several years over one you expect to leave within twelve months

 Nice to have, not required

An understanding of bookkeeping, accounting, or early-stage startup finance

Comfort with ClickUp, Slack, Notion, and Google Suite

🎁 Why This Role Is Special

You will run real companies behind the scenes. Very few roles give you this much impact this early

You get ownership from day one. From the moment you start, you are running real systems for real companies - not shadowing or waiting to be handed responsibility

You get rare visibility. You'll see how multiple US startups actually operate behind the scenes. Operators almost never get this

You work with sharp, ambitious teammates who care deeply about doing things well

You will grow faster than you imagined - start by partnering with experienced Chief of Staffs

💵 Compensation & Logistics

Compensation. We believe in full transparency. Below is what we pay by market, with quarterly bonuses of up to 30% based on performance.

India - $12K USD/year

Africa - $10.4K USD/year

LATAM - $13K USD/year

Note: we do not negotiate as we believe it is biased against various groups and creates poor dynamics. Instead, we pay and promote based on performance and meeting clearly defined metrics.

Equity. All team members receive equity. Further grants are awarded based on performance and tenure.

Benefits (all eligible after you complete the 60-day probation period)

Up to $250/month WFH stipend

Up to $50/month wellness stipend

Location. We're remote-first and proud of it. If you're good with our compensation and US working hours, the world is yours.

Schedule. US business hours, Eastern or Pacific Time. This is mandatory and it can be challenging. If you can't consistently work EST or PST hours, this role won't be a good fit.

🦨 Read Before Applying

We believe in being upfront about the hard parts.

US hours are required and can be demanding. This may not be suitable for everyone

Remote work has real challenges. You need reliable WiFi, power backup, and a quiet workspace

High ambiguity. You must create structure, not wait for it

Extreme context-switching. You'll juggle multiple clients, internal stakeholders and projects at the same time

Feedback fluency. You must be comfortable giving and receiving feedback up, down and sideways

High ownership. Minimal hand-holding. You are expected to self-manage

Client-facing pressure. Founders move fast and expect clarity

60-day fully paid probation period. We want everyone to feel set up for success from day one. In your first 60 days, success looks like confidently owning and running core client workflows with minimal oversight and communicating proactively with clients and teammates.

If this energizes you rather than intimidates you, you're probably a great fit.

❤️ Our Values

Delight All Stakeholders. Make work feel easier, clearer and more thoughtful for clients, teammates and yourself

Meritocracy. We reward value created - not longevity

Experiment & Adapt. Try things, learn fast, improve continuously

Assume Good Intentions. Take feedback well. Fix things proactively. Be a force multiplier

📝 How to Apply [READ CAREFULLY]

Please read this section carefully - following the instructions is part of how we assess applications.

Your application has two parts. Both are required.

Step 1 - Record a short video

Record one video, no longer than 3 minutes, answering these two questions:

1. Why is this role not a good fit for most people, and why is it for you?

2. Pick something from the last three years that was yours to lead on your own - not something you supported someone else on. Tell us what you decided, who else was involved and what they did, and what it cost or saved.

A few notes:

Answer both questions in a single video (loom preferred)

We're not judging production quality - we want to hear how you think

We appreciate the use of AI. We don't want AI-generated answers (trust us, we can tell). Tell us your story, in your own words, please.

Step 2 - Submit the application form

(Only once your video is recorded

Form: https://levy.clickup.com/forms/42034173/f/182rzx-2152553/X00JSW8E6JY71N2O87

When sharing your resume, please name as follows: Firstname.Lastname.OS - Resume - for example, Jane.Doe.OS - Resume. PDF preferred.

What Happens Next

We move quickly, and we'd rather you know exactly what's coming:

We review your application and video - usually within a week

A 20-minute screening call, so we can get to know you

A paid case study - 1 to 2 hours of work, with 72 hours to complete it. You'll receive a payment for your time

Four interviews, to meet different team members including a Chief Chore Officer (30 mins), a current Operations Specialist (30 mins), our head of Client Operations (30 mins) and finally our CEO (15 mins)

Offer rollout

We aim to go from application to decision in around three weeks.

• Salary: $5/hour
• Hours: 30 hours per week

Mobi Hub is looking for a customer-focused professional to handle customer enquiries and provide excellent support remotely.

Requirements:

• Excellent written and verbal communication skills
• Strong customer service and problem-solving skills
• Experience with CRM systems and Microsoft Office
• Previous experience in customer service, administration, reception, or sales is an advantage

Responsibilities:

• Respond to customers via phone, email, and live chat
• Resolve issues, process orders, refunds, and appointments
• Maintain CRM records and meet service targets

Apply by sending your CV to:

roxy@mobi-hub.com

This role is ideal for someone who enjoys customer service, organization, and managing administrative tasks in a fast-paced environment. You will play a key role in keeping operations running smoothly by handling customer communication, scheduling, invoicing, and supporting payroll processes.

If you are proactive, organized, and enjoy supporting a small business team, we’d love to hear from you.

Key Responsibilities

• Administrative & Operations Support

1. Manage daily administrative tasks and maintain organized records
2. Update internal trackers and documentation
3. Assist with project coordination and task management
4. Prepare reports and operational data as needed
5. Provide end-of-day updates on completed tasks and priorities

• Customer Service & Scheduling

1. Respond to customer inquiries via phone, email, and messaging
2. Schedule estimates and service appointments
3. Follow up with new leads and existing customers
4. Provide basic information about company services
5. Coordinate calendars and scheduling logistics
6. (Phone responsibilities may be introduced after training)

• CRM & Data Management

1. Maintain and update customer information in CRM systems
2. Track job progress, estimates, and communications
3. Ensure data accuracy and consistency

• Invoicing & Payment Processing

1. Create and send invoices
2. Track incoming payments and update records
3. Assist customers with billing questions
4. Maintain organized financial documentation

• Process & Team Support

1. Follow company SOPs and workflows
2. Support process improvements and efficiency
3. Communicate regularly with the team on progress and priorities
4. Assist with additional administrative tasks as needed

Qualifications

1. Experience as a Virtual Assistant, Administrative Assistant, or Customer Support Representative
2. Strong written and verbal communication skills
3. Comfortable speaking with customers and coordinating schedules
4. Highly organized and detail-oriented
5. Ability to manage multiple tasks independently
6. Comfortable learning new tools and systems
7. Reliable internet connection and quiet workspace

Preferred (Not Required)

1. Experience supporting home service businesses (painting, HVAC, plumbing, etc.)
2. Experience with CRM systems
3. Experience with invoicing, bookkeeping, or payroll support
4. Experience working remotely
5. Sales experience is a plus (lead follow-ups, customer communication, and appointment conversion)

Job Types: Full-time, Contract

Pay: $15,000.00 per month

Experience

Admin/VA?: 2 years (Preferred)

speaking with customers by phone: 2 years (Preferred)

Tools used (QuickBooks, Excel, CRM, etc.): 3 years (Preferred)

Work Location: Remote

SUBMIT APPLICATION HERE 

Your Startup Operations is a boutique agency providing operational services to small businesses. We work primarily with small business owners in the United States and our vision is to give power to the people who own small businesses by delivering white glove service while maintaining flexibility, care and affordability.

A Note on Our Clients

We are proud to serve a diverse roster of clients across many different industries. Because of this, the role described below outlines the core competencies required for a General Virtual Assistant. While this description covers the foundational administrative work, specific details regarding your potential client’s industry, unique workflows, and specialized tools will be discussed in detail during the interview process. We aim to match your specific strengths with the client that suits you best.

Our Score Values

Solution-focused: Think critically and propose solutions independently.

Curiosity: Ask questions and actively seek understanding.

Ownership: Take full accountability and responsibility for your role.

Resourcefulness: Use all available resources to solve challenges or answer questions.

Excellence: Deliver high-quality work and exceptional results.

Who You Are

• We are looking for a versatile, highly organized professional to join our network. You are the type of person who can jump into new environments and create order.

• Executive Presence: You have excellent communication skills and conduct yourself with professional maturity.

• Detail-Oriented: You possess exceptional organizational skills and a keen attention to detail.

• Adaptable: You implement feedback quickly and can support clients across various industries.

• Tech-Savvy: You are comfortable learning new software and navigating different digital tools.

Role Requirements

• Pristine English proficiency (Written and Verbal).

• 2+ years working with clients from the United States.

• 2+ years of virtual assistant experience (or relevant administrative experience).

• Must have a reliable backup internet connection.

• Experience with a variety of CRM tools and G-Suite.

• Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB).

• A Computer:

• At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher.

• Operating system: Windows 11 or higher / macOS 13 or higher.

• Working camera and microphone.

Responsibilities

As a General Virtual Assistant, you will support client operations to ensure their business runs smoothly. While specific tasks may vary based on the client, core responsibilities include:

• Inbox & Calendar Management: Proactively managing email correspondence, filtering noise, and scheduling meetings across multiple time zones.

• Communication: Acting as the primary point of contact for the client, handling calls, liaising with stakeholders, and maintaining executive presence in all interactions.

• General Administration: Assisting with various operational tasks, data entry, CRM updates, and digital file management/organization.

• Meeting Support: Preparing meeting agendas, taking minutes during calls, and tracking follow-up action items to ensure nothing falls through the cracks.

• Travel & Logistics: Researching and booking flights, accommodations, and transportation, as well as managing complex itineraries.

• Document Creation: Drafting, editing, and formatting documents, spreadsheets, and slide presentations.

• Research & Projects: Conducting internet research on competitors or vendors and assisting with special ad-hoc projects.

• Execution: Following standard operating procedures (SOPs) and completing daily tasks with high accuracy, while remaining flexible enough to handle "other duties as assigned" as the business evolves.

Benefits

• Effective immediately:

7 paid company holidays

Company social events & game nights

Bi-monthly team training

• After 3 months:

1 local holiday choice per year

$100/year professional development allowance

One-time $50 workspace reimbursement

10 days PTO / 3 sick days per year

• After 1 year:

Healthcare reimbursement up to $50/month (eligible expenses)

An additional one-time $50 workspace reimbursement

Possible year-end bonus (company discretion)

Please click HERE to apply.

We're looking for a sharp, reliable right-hand man to the founder- a person who plans two steps ahead, makes sure nothing falls through the cracks, and that the work doesn't stop.

What you will do:

1. Email and calendar management (you take ownership, you don't wait for orders)
2. Preparation for meetings and follow-up (with the help of AI tools)
3. Operational rhythm: weekly sync, monitoring of deadlines, vendors and associates
4. Follow up of leads and sales (Go High Level), referrals, events
5. Bookkeeping and accounts receivable (QuickBooks or similar)
6. Reports, SOPs, presentations and client documents

What we are looking for:

1. 5+ years of experience as an EA / Operations Coordinator (ideally with a US founder)
2. A true planner who brings solutions, not questions
3. Excellent written and spoken English
4. Experience with CRM, funnels and automation
5. Fast and fluent work with AI tools (ChatGPT, Claude...)
6. High discretion and independence

Details:

📍 Remote 

🕐 Full-time, overlapping 8:00–18:00 Pacific

💰 $800-$1,200/month (depending on experience)

📈 Possibility of advancement to Chief of Staff position

Fast pace, high standards, radical candor and realistic room for growth.

How To Apply

👉 Interested? Send a short message about relevant experience and the tools you are strongest in to milica@leadersadapt.com

We’re Founders Arm, a recruitment partner connecting top talent with leading US startups.

We are seeking an Virtual Assistant to support a US founder with executive-level coordination, scheduling, and operational support. This role is ideal for professionals seeking remote international experience and growth into strategic administrative or executive roles.

Salary: $500–$600 USD/month

Type: Full-time

Key Responsibilities

1. Manage calendar, meetings, and executive correspondence
2. Prepare, organize, and maintain documents and reports
3. Conduct research and provide structured insights
4. Coordinate follow-ups and action items efficiently
5. Support day-to-day executive and administrative operations

Candidate Profile

1. Fluent in English, both written and spoken
2. Highly organized, proactive, and reliable
3. Strong attention to detail and ability to manage multiple tasks
4. Comfortable with Google Workspace, Slack, Notion, and other collaboration tools
5. Able to coordinate with US working hours

Why This Role

1. Earn in USD while gaining remote international experience
2. Work directly with a US founder in a strategic support role
3. Gain exposure to international startup operations
4. Build transferable skills for higher-level executive or administrative roles

Life Sanctuary™ | Breathe to Thrive™ | Lethabo Beauty Corner™

Are you passionate about wellness, personal growth, mindfulness, healing, community building, and creating positive impact?

We are looking for a dedicated and enthusiastic Volunteer Remote Virtual Assistant to support the growth of our global wellness initiatives.

This is an opportunity to gain valuable experience, contribute to meaningful work, and help create compassionate spaces for restoration, wellbeing, and human flourishing.

Position Details

Position: Remote Virtual Assistant

Location: Remote / Work From Anywhere

Commitment: Flexible Hours

Duration: Flexible

Company Description Lethabo Beauty Corner is a dynamic holistic beauty and wellness hub based in Francistown, Botswana, dedicated to enhancing well-being and restoring confidence through inclusive, high-quality self-care experiences. The business offers a wide range of professional services, including virtual wellness - Reiki Healing, breathworks; therapeutic massage, advanced facials, nail care, waxing, makeup artistry, wig rental, and mobile spa services. It also integrates fitness and mental wellness programs such as yoga, pilates, meditation, zumba, aerobics, and personal training to support holistic wellness and stress relief. Lethabo Beauty Corner focuses on accessible and affordable wellness for busy professionals, women, youth, and underserved communities, supported by its Lethabo Naturals line of natural and natural treatments. The company is expanding into community wellness outreach, social impact partnerships, and scalable wellness solutions, collaborating with corporate wellness programs, NGOs, health and beauty brands, and event planners.

Role Description Responsibilities

You may assist with:

1. Social media management
2. Content creation and scheduling
3. Community engagement
4. Administrative support
5. Email and WhatsApp communication
6. Research and market analysis
7. Event and wellness session coordination
8. Graphic design and digital marketing support
9. Wellness program administration

Qualifications & Requirements

We welcome applicants who are:

1. Passionate about wellness, wellbeing, and personal growth
2. Organized, reliable, and professional
3. Compassionate and respectful
4. Creative and willing to learn
5. Comfortable working remotely
6. Able to communicate effectively
7. Able to commit a few flexible hours per week
8. Proficient in basic computer applications and social media platforms

Preferred but not required:

1. Experience in administration, marketing, social media, customer service, wellness, healthcare, education, or community development
2. Certificate, diploma, degree, or relevant practical experience

What You Will Gain

1. Practical work experience
2. Professional mentorship
3. Experience in the wellness industry
4. Leadership and project experience
5. Networking opportunities
6. Certificate of Appreciation
7. Opportunity to contribute to meaningful global impact
8. Personal and professional growth

How to Apply

LinkedIn Application

or

 2. Please send your application letter with:

• Your full name

• Country of residence

• Area(s) of interest

• Qualification, Skills and experience (if any)

• A brief statement explaining why you would like to volunteer with us

Email: infolethabobeautycorner@gmail.com

Important Information

Only shortlisted and successful candidates will be contacted within 14 days of application submission.

For updates and to learn more about our wellness mission, please follow our Facebook page:

Facebook: https://www.facebook.com/Lethabospa

Life Sanctuary™

Honor the light within. Nurture the life within.

Breathe to Thrive™

Breathe. Restore. Thrive. Glow.

Lethabo Beauty Corner™

Restore the Body. Reclaim the Mind.

About the role

We are looking for a rare find a highly capable, self directed Virtual Assistant who can wear many hats without dropping any of them. This role starts part-time, with a clear path to full-time for the right person who proves their skills and earns trust fast.

You will be working with a health and wellness client based on the Gold Coast, so you must be comfortable operating in the Australian Eastern time zone and have a solid understanding of privacy obligations in a medical or psychology context.

What you must bring

1. Website design and management -- you can build, update, and optimise without hand holding
2. Online course creation -- from content structure to platform setup and delivery
3. Etsy store management -- product listings, SEO, fulfilment coordination
4. Canva graphic design -- professional quality assets, social media graphics, course materials
5. Project management -- you keep things moving without being chased
6. AI native -- you actively use AI tools in your workflow and stay ahead of what's possible
7. Claude Code or equivalent -- comfortable building or iterating on websites using AI assisted development

Who you are

1. A self-starter who spots what needs doing and does it
2. Efficient -- you produce great work without burning unnecessary time
3. Reliable and responsive during AEST business hours
4. Someone who takes ownership rather than waiting for instructions
5. Genuinely excited by AI and always exploring what's next

The opportunity

This is not a task ticker role. We are looking for a long term partner who grows with the business. Prove yourself part-time and the door to full-time is open. The right person will have real influence on how the brand shows up online.

IMPORTANT: To apply

SUBMIT APPLICATION HERE