Bitarchitects is looking for a highly organized, proactive, and reliable Executive Personal Assistant to provide direct support to the Founder and Managing Partner. This full-time remote role involves managing schedules, communications, administrative tasks, follow-ups, and executive priorities in a fast-paced environment.
The ideal candidate is detail-oriented, responsive, discreet, and able to manage multiple priorities independently.
What You’ll Do
- Manage executive calendar, meetings, appointments, deadlines, and reminders.
- Coordinate meetings across multiple time zones and handle scheduling logistics.
- Draft, proofread, and organize emails, correspondence, and communications.
- Track tasks, action items, and follow-ups to ensure timely completion.
- Prepare meeting agendas, notes, summaries, and supporting documents.
- Organize digital files, records, and administrative systems.
- Assist with travel planning, itineraries, reservations, and logistics.
- Coordinate with team members, clients, consultants, and external contacts.
- Support selected personal administrative matters with professionalism and discretion.
- Help improve executive efficiency by maintaining organized systems and workflows.
What We’re Looking For
- Bachelor’s degree in Business Administration, Management, Communications, or related field.
- Experience as an Executive/Personal/Administrative Assistant or similar role preferred.
- Strong organizational, communication, and time-management skills.
- High attention to detail and follow-through.
- Ability to work independently in a remote environment.
- Professionalism, confidentiality, and discretion.
- Proficiency in Google Workspace, Microsoft Office, Zoom, and task-management tools.
- Experience supporting founders or executives is a plus.
- Interest in architecture, engineering, or construction is a plus.
- Fluent in English.
Work Schedule:
This is a full-time remote position. Working hours are Monday through Friday, 8:00 AM to 5:00 PM ET (Washington, DC time).
Availability during U.S. Eastern Time business hours is required.
How To Apply
Apply now by sending your CV and cover letter to jobs.bitarchitects@gmail.com. Tell us why you’re excited about sales and why you want to join Bitarchitects!
