1.MUST HAVE MINIMUM 5 YEARS EXPERIENCE ASSISTING BUSY DAY TO DAY DUTIES OF SENIOR EXECS
2. MUST HAVE PROVEN TRACK RECORD ORGANISATION AND CALENDAR MANAGEMENT SKILLS
3. MUST BE A ‘GO GETTER’ AND ABLE TO GET RESULTS/THE JOB DONE SUPPORTING A BUSY GROWING BUSINESS
IF YOU CANNOT MEET THE 3 CRITICAL CRITERIA PLEASE DO NOT APPLY. ONLY CANDIDATES WITH A PROVEN TRACK RECORD OF THE ABOVE POINTS 1,2,3 WILL BE CONSIDERED.
Job Specification: Part-Time Virtual Executive Assistant
Hours: 15 hours per week (approx. 3 hours per day, Monday to Friday)
Working Hours: Flexible, but within UK working hours preferred for collaboration
Location: Remote (UK Time Zone preferred)
About the Role
We are seeking a highly experienced, proactive, and dependable Virtual Executive Assistant to provide dedicated, long-term support to a senior executive. This is a part-time, remote position offering flexible hours, with a commitment of 3 hours per day across weekdays.
The ideal candidate will have a minimum of 5 years’ experience supporting a single individual in senior management, executive, or CEO-level roles, with a strong understanding of UK working practices.
Key Responsibilities
Diary & Calendar Management:
Efficiently manage complex calendars, scheduling meetings across multiple time zones, prioritising critical engagements, and ensuring no conflicts.
Task & Project Management:
Independently manage ad-hoc tasks, follow-ups, and project tracking to ensure progress without the need for micromanagement.
Inbox Management:
Monitor, flag, and draft responses to emails as appropriate, ensuring nothing is missed and that priorities are actioned.
Document & File Organisation:
Maintain and organise documents, reports, and files for easy retrieval and use.
Meeting Preparation:
Prepare agendas, briefings, summaries, and take action points from meetings when required.
General Administration Support:
Handle administrative tasks, travel arrangements, expense tracking, and supplier/contractor communications.
Personal Assistance:
From time to time, assist with personal tasks related to the executive’s broader responsibilities.
Key Requirements
Minimum 5 years’ experience as a dedicated assistant to a senior executive or CEO.
Proven track record of delivering tasks independently, under pressure, and with minimal supervision.
Exceptional organisational and time-management skills, with experience managing complex diaries over the long term.
Strong written and verbal communication skills in English.
Experience or understanding of UK working practices is highly desirable.
A resourceful, “go-getter” attitude with the ability to find solutions and remove barriers.
Proficiency with common tools such as Microsoft Office, Google Workspace, Slack, Zoom, and other productivity apps.
A stable and professional home working environment with reliable internet.
Contract & Compensation
Part-time contract, 15 hours per week.
Competitive hourly rate based on experience.
Long-term opportunity for the right candidate.
How to Apply
Please submit:
A CV detailing your relevant experience
A brief cover letter highlighting:
Examples of supporting senior executives
Your approach to task prioritisation and organisation
Any experience with UK working practices
