Join a team that puts people at the center of everything.
At TLNT, we believe that recruitment is more than just filling roles — it’s about connecting humans with humans. We’re a people-first organization partnering with top U.S. companies to help them grow by attracting exceptional talent, and we know that the right content can open the right doors.
Join a growing hospitality and consumer-focused business that is known for delivering high-quality customer experiences through a fast-paced, community-driven environment. With an entrepreneurial mindset and a strong operational foundation, the company continues to expand while maintaining a culture centered around collaboration, efficiency, and people-first leadership.
We are looking for an Executive Assistant who is the operational backbone of the company’s leadership team. This individual serves as the trusted right hand to the executive, ensuring that the business runs smoothly, priorities stay sharp, and nothing falls through the cracks. In a fast-moving, community-driven environment, this role requires someone who thrives behind the scenes — organized, proactive, and deeply reliable.
The Executive Assistant will work closely with the founder and leadership to manage day-to-day operations, communications, and scheduling. This person protects the executive's time, anticipates needs before they arise, and ensures that both short-term tasks and long-term priorities are executed with excellence. The ideal candidate brings professionalism, discretion, and a solutions-first mindset to everything they do.
This is an excellent opportunity to grow your career with a leading US-based company—fully remote.
What You'll Do
- Manages the executive's calendar, scheduling meetings, appointments, and calls while anticipating conflicts and resolving them proactively.
- Coordinates internal and external communications on behalf of the executive, including emails, follow-ups, and stakeholder correspondence.
- Tracks open tasks and action items across multiple workstreams, following up with team members and vendors to ensure timely completion.
- Prepares agendas, meeting notes, and recap summaries, and distributes them to the appropriate parties.
- Organizes and maintains digital files, documents, and operational records so that information is always easy to locate and up to date.
- Supports event planning and coordination for community activations, catering engagements, and internal company events.
- Assists with travel planning and itinerary management when the executive is on the move.
- Handles light bookkeeping tasks such as tracking expenses, managing invoices, and flagging financial discrepancies.
- Liaises with vendors, partners, and community organizations on routine operational matters.
- Identifies operational inefficiencies and proactively suggests or implements improvements.
- Supports the creation of presentations, documents, and reports as needed by leadership.
- Provides ad hoc support across administrative and operational needs as the business evolves.
What You Bring
- Candidates must have these to be considered:
- Previous experience as an Executive Assistant, Operations Assistant, or similar support role
- Exceptional organization and attention to detail
- Strong calendar management and scheduling skills
- Excellent written and verbal communication
- High level of discretion with confidential information
- Ability to prioritize multiple tasks and meet deadlines
- Strong follow-through and ability to work independently
- Tech-savvy with tools like Google Workspace, Microsoft Office, spreadsheets, and communication platforms
- Problem-solving mindset and proactive attitude
- Reliable, professional, and highly responsive
- Nice to Haves
- These are a plus, but not required:
- Experience supporting founders, CEOs, or multiple executives
- Project management experience
- Experience in hospitality, restaurant, or multi-unit businesses
- Familiarity with bookkeeping, invoicing, or expense management
- Experience using Asana, Trello, Slack, or CRM systems
- Travel planning and itinerary management experience
- Event planning or coordination experience
- Ability to create presentations and polished documents
- Social media or light marketing support experience
- Calm under pressure with a solutions-first mindset
Salary & Perks
- Competitive Pay: We hire top talent and compensate accordingly.
- This is a full-time, long-term engagement with room to grow
- The position is immediately available and requires entering into an independent contractor agreement with TLNT.
- 100% remote — work from wherever you do your best thinking
- Monday through Friday, during regular business hours EST.
- Additional perks.
Ready to apply?
We'd love to hear your story. The next step is a short application where you can share more about your background and upload your resume in English. Take your time — we read every response carefully.
