Advans is hiring Administrative Officer - Ghana Pose


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Advans is hiring Administrative Officer

 Advans Ghana Savings & Loans Ltd - Accra

Are you looking for a new challenge in a dynamic and multicultural environment? Do you have a proven

experience in this field? Do you want to contribute to a committed group, seeking to have a positive

and sustainable impact? Advans Ghana, a leading MFI, has the position you are looking for.

The position is a permanent role and is based in Accra.

What will your role be?

Reporting to the Head of Department, the Admin Officer, Legal will be responsible for:

• transfer of Client’s Vehicle used as Collateral in Accra and where necessary for outstations.

Ensure that all vehicles used as collateral for loans at Advans Ghana are swiftly transferred

and all documents bearing the clients’ name are changed to that of Advans before loans

are disbursed to the clients.

• vehicle transfers for Auto loans, processing and delivery of all vehicle Insurance for Auto

loans for clients.

• filing of all Court processes.


Participate in the definition of the loan disbursement objectives, to make sure they are

known and understood by him/her, the branch staff, and the client.

Review all vehicle documents presented by clients to the branch as collateral to access

loans or auto loans Vehicle papers, insurance cover, road worthy certificate, Form C,

transfer letter duly signed by owner, recognized national ID card, 2 passport sized

pictures and other related documents.

Confirm client’s ownership of vehicle with DVLA by liaising with Advans Ghana’s

agents for support.

Conduct a physical inspection of the vehicle used by client as collateral for the loan or

to be acquired for auto loans.

Report to Legal on all issues identified during the inspection and communicate

recommended actions or intervention required.

Maintain regular contact and communication with client throughout the transfer

process and provide the needed clarification.

Monitor and communicate the results of transfer with Clients and branch staff to aid

in loan disbursement or auto loan sign off.

Ensure that all Forms or documents are duly endorsed by all signatories involved in

the transfer or auto loan processes.

Create and update database of all Vehicles used as collaterals, vehicles acquired for

auto loans, their respective owners and any other relevant information required.

Act on behalf of Advans Ghana in the transfer process.

Develop daily reports for all transfers to be conducted to include; name of owner, date

vehicle was received, branch where loan transaction is taking place and the vehicle’s

registration number.

Ensure that all a comprehensive data exist for all vehicles purchased for auto loans.

Ensure that all statutory payments required for transfers and auto loans are duly paid

at the required offices with receipts.

Assist in the acquisition of insurance for all auto loan clients on their respective


Assist with all court processes by filing of processes, getting a bailiff to serve clients.

Assist bailiffs to locate clients and procure all court record including orders, judgments

and rulings.

Any other duty as may be assigned by line manager/supervisor.

Other Duties

Initiating court proceedings against Clients

Representing the Company in court/police stations on cases initiated by client or

service providers

Follow up with government agencies

Company Secretarial duties

Liaising with Recovery Department to perform legally sound recovery

Meeting with defaulters

Manage and reduce legal risks

Manage the legal department

Advising on legal issues


• Challenges with Court Bailiffs/Officers

• Delays at DVLA Office

• Lack of collaboration from Client

• Time and Motor traffic

• Lack of collaboration from court officials

• Delays in getting feedback from court

• Frustrations in court processes

What kind of profile are we looking for?

You have:

Minimum of a first degree in social science or related field from a recognized


At least two (2) years’ experience in a similar environment.

Does this sound like you? You might just be the new team member we are looking for!

Apply now: visit our Career and Talents portal on the HRIS to apply. Alternatively, you may

use the link:

Application Deadline: 23rd November 2022.

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