Our client, a leading boutique advisory and execution firm serving entrepreneurs, family offices, and private clients, is seeking a highly organized and proactive Executive Assistant to support the Founder. This is a remote role, with a strong preference for candidates located in the Eastern time zone.
What You Will Be Doing:
• Manage complex calendars, scheduling, and coordination with clients, advisors, attorneys, bankers, CPAs, and internal teams, ensuring clarity around time zones and preventing scheduling conflicts
• Monitor email threads, draft professional follow-up communications, and track outstanding action items to ensure timely responses and task completion.
• Maintain organized lists of open tasks, deadlines, and priorities while providing proactive reminders and follow-up support to the Founder.
• Organize and manage electronic documents within Google Drive, ensuring proper file structure, labeling, version control, and review of sensitive materials before distribution.
• Support daily business operations by converting voice notes and quick messages into actionable tasks, preparing meeting summaries, and managing recurring administrative responsibilities.
• Maintain a high degree of professionalism, discretion, confidentiality, and reliability while building positive relationships with clients, partners, and stakeholders.
Required Skills & Experience:
• Minimum of 5 years of experience as an Executive Assistant, Founder's Assistant, Operations Assistant, Administrative Assistant, Legal Assistant, or in a similar support role.
• Exceptional written communication, organizational, and follow-up skills.
• Advanced proficiency with Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets.
• Prior experience supporting founders, executives, entrepreneurs, family offices, attorneys, CPAs, financial professionals, or leaders within professional services environments is strongly preferred.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Highly proactive, resourceful, and capable of anticipating needs before they arise.
.png)
