Office Manager at PAMA House Ministries

Job Title: Office Manager 

Company: PAMA House Ministries

PAMA House Ministries (Bolgatanga, UER) is seeking an Office Manager/Administrative Assistant to organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensure high levels of organizational effectiveness, communication, and safety. The Office Manager is responsible for the organization and maintenance of all day-to-day office operations and procedures while providing direct support to the Directors.

Duties include but are not limited to the following:

●     Oversee and support all administrative duties and special projects in the office and ensure that the office is operating smoothly.

●     Provide Executive administrative support as necessary, including scheduling meetings, maintaining calendars, arranging travel, and creating reports.

●     Provide assistance to field workers with record keeping and planning events.

●     Work closely with departments, making the Directors aware of issues and/or concerns.

●     Social Media management

●     Maintain office calendar, schedule staff meetings, and coordinate events

●      Monitor, manage and maintain office equipment and supplies; request repair or restocking when necessary.

●     Produce reports as required.

●     Uses and understands Microsoft Office and is willing to be trained on other business-specific software.

●     Answers incoming internal and external calls and provides customer service

●     Other duties as assigned

Skills

●     Experience with typing and budgeting.

●     Knowledge of office administrator responsibilities, systems and procedures

●     Proficiency in MS Office (MS Word, MS Excel and MS Outlook in particular) and Google applications.

●     Hands on experience with office machines (e.g. scanners and printers)

●     Excellent time management skills and ability to multitask and prioritize work

●     Extreme attention to detail and excellent problem solving skills

●     Excellent written and verbal communication skills

●     Strong organizational and event planning skills

●     A creative mind with an ability to suggest improvements

●     High School degree; Bachelors preferred.

Schedule: Tuesdays - Fridays : 9:00am to 4:30pm. Will include some brief Saturday field visits.

Pay: Starting salary of GHs700.00 

Physical Requirements

While performing the duties of this job, the employee may be required to stand, walk, and sit. The employee must occasionally lift and/or move up to 6 kgs. There will be local travel required and some weekend work.

 

To apply, submit an application to francis.opoku@pamahouseministries.org and evangel.opoku-nyarko@pamahouseministries.org. Your application must consist of a cover letter and resume. The subject line of your application email should be “Office Manager.”