Job vacancy for Office Administrator

 Job Title: Office Administrator

Reports to : MD for Ghana & Kenya

Job location: Accra-Ghana

Job Purpose: The effective management of the Administrative functions for the company

Main Responsibilities Bookkeeping

● accounting to Trial balance and Monthly Journals

● Internet banking, salaries and wages

● Oversee VAT and Tax returns

● General correspondence

● Traveling to collect post, banking and consumables,

● month end procedures and passing journals

● Debtor, Creditors, Invoicing and container documentation

● Maintaining a fixed asset register and depreciation of assets

● Maintaining employee files, contracts, leave and headcount.

Administration

● Managing the switchboard

● Ordering of consumables, i.e. kitchen supplies, office supplies

● Assisting with Stock Take

● Building maintenance – ensuring that faults within or around the building are reported to

the appropriate people and overseeing any maintenance done to the building.

● Arranging catering and/or refreshments for work functions

● Creation of Training Records for external training

● Control of Petty Cash

● Quality management system documentation and EHS documents to be filed and recorded

● Sales Funnel coordination

Customer Service Coordination

● Dealing with customer queries

● Compiling Sales Quotes

● Filing all quotes and invoices

Compliance

● Ensure compliance with the Principles of Business and Conduct in the Group and local

laws and regulations

  ● Ensure compliance with occupational safety and health laws and other applicable regulations

Communications and Brand

● Support Brand recognition at the company level

● Relationship-Management with Distributors, Customers and all employees within the

Company

Regulatory Affairs and Quality

● Implement the processes and actions to obtain and maintain all relevant certifications,

e.g. ISO, in close collaboration with your Direct Line Manager and the regional Quality

Manager

● Ensure compliance with corporate quality and environmental policies

● Prepare, implement and monitor effective processes that provide the evidence of

compliance with relevant directives, standards, technical, legal, industry or trade

requirements

● Ensure the effective day to day quality management of processes within, business,

regulatory, testing, customer relations, service and logistic departments General

● Comply with all country related rules and regulations

● Any other administrative duties assigned from time to time Minimum Qualification

Minimum of three years required

Minimum of a degree in business administration

Skills Required

● Excellent Communication Skills

● Ability to communicate effectively in English and French

● Process driven

● Open to new ideas and continuously striving to improve processes in order to achieve

maximum potential within the working environment

● High attention to detail

● Presentable

● Be a team player

● Computer Literate

● Ability to word outside of normal working hours

Apply: globalrecruitment@thehrbicltd.com